GEM

West Central Railway Inflatable Tent Procurement Kota Rajasthan 2025 - 3-Year Warranty, Installation & Training

Bid Publish Date

14-Nov-2025, 12:31 pm

Bid End Date

01-Dec-2025, 1:00 pm

Location

KOTA , RAJASTHAN

Latest Corrigendum Available

Progress

Issue14-Nov-2025, 12:31 pm
Corrigendum27-Nov-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

2

Bid Type

Single Packet Bid

Categories 1

TENT

Tender Overview

The West Central Railway (Indian Railways) issues a tender for the supply and commissioning of inflatable tents destined for Kota, Rajasthan. Key scope includes tent fabrication with arch frames permanently attached to the cover and floor, aluminium pipe accessories, MS pegs, and a foot pump. The contract requires full installation, testing, and operator training, with a warranty window of 3 years from final acceptance and active after-sales support across India. Delivery at SR.DMO Store Division Kota, with inspection by nominated agency. The procurement emphasizes on-site erection speed, packing weight details, and guaranteed performance of the inflatable tent system. This is a government tender targeting durable field tents with robust fabric strength and modular accessories, suitable for rapid setup at railway sites.

Technical Specifications & Requirements

  • Product: Inflatable tent with fixed arch integration, outer dimensions, and inflatable arc geometry as per design/drawing.
  • Structural details: Tent frame material, arches permanently attached to tent cover and floor; Aluminium pipes and MS peg included in accessories.
  • Accessories: Foot pump and related packing constraints; total weight of product including packing accessories.
  • Fabric: Tensile strength of arch fabric in warp and weft directions (specs to be provided by OEM).
  • Documentation: Design/drawing of inflatable tent, maximum erection time, and complete structure design for both frame and skin.
  • Compliance: Warranty certificates, OEM warranty, and service network in India for installation, commissioning, and maintenance.
  • Quality and inspection: Pre-dispatch inspection by RITES or consignee site inspection prior to acceptance; warranty service with 7 days rectification target.
  • Scope of supply: Supply, installation, testing, commissioning, and operator training, including any statutory clearances if required.
  • Terms: GST payable per actuals; warranty period 3 years from final acceptance; performance penalties for delayed service.
  • OEM requirements: Service centers near consignee destinations and timely service commitments with PBG interplay.

Terms & Eligibility

  • Warranty: 3-year OEM warranty with certificates submitted at delivery; breakdown rectification within 7 days; penalties 0.5% of unit price per week of delay, up to 10% total contract value.
  • Delivery & installation: Delivery, installation, testing, commissioning, and operator training at SR.DMO Store Kota, with post-installation support.
  • Inspection: Pre-dispatch inspection possible at seller premises; post-receipt inspection at consignee site by nominated agency (RITES or consignee).
  • GST: Bidder to determine applicable GST; reimbursement as actuals or applicable rate (whichever is lower) up to quoted GST percentage.
  • Documentation: OEM authorization, GST and PAN, experience certificates, financial statements, EMD documents, and technical bid documents as part of submission.
  • Support: Well-established installation, commissioning, training, troubleshooting, and maintenance service network in India; service center details to be uploaded with bid.
  • Compliance: Adherence to structural and fabric strength requirements; arch fabric tensile strength data in warp and weft directions to be demonstrated.

Key Specifications

  • Tent outer dimensions: Length x Width x Height at ridge x minimum diameter of inflatable arc

  • Tent structure with arches permanently attached to tent cover and floor

  • Design/drawing package for inflatable tent

  • Maximum time required for complete erection of tent

  • Each tent to include tent frame material, aluminium pipes, MS peg, and foot pump

  • Total weight of product including packing accessories

  • Guaranty certificate provided with each tent

  • Arch fabric tensile strength: warp direction

  • Arch fabric tensile strength: weft direction

  • Warranty: 3-year OEM warranty; service centers in India

Bidder Eligibility

  • Evidence of experience in supplying and deploying inflatable tents or equivalent temporary structures

  • Demonstrated service network across India for installation, troubleshooting, and maintenance

  • Compliance with GST and ability to provide OEM warranty certificates at delivery

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Tent size (outer side dimension of the tent) (Length X Width X Height at ridge X Minimum Diameter of the inflatable arc) 24 Feet X 10 Feet X 7 feet X 28 Cm
GENERIC Tent structure Two doors and four windows – doors and windows can be rolled up (if required) and are equipped with a mosquito net – the door and window closing mechanism will be fitted with heavy duty nylon zips and Velcro taps (for tent 24 feet length)
GENERIC Design/drawing of inflatable tent As per drawing – uploaded at GeM drawing (for 24 feet length)
GENERIC Maximum time required for complete erection of tent 10 to 12 minutes with the help of two persons (for 24 feet length)
GENERIC Each tent supplied with 12 numbers MS pegs –12 numbers Polyester rope (3.5 mtr each) – 12 numbers Aluminium pipes – electric air blower – 2 numbers foot pump – hammer – repair kit for the stability of the inflated tent during torrential rain and thunderstorm (for 24 feet length)
GENERIC Structure design (tent frame and tent skin) NOTE : ARCHES WILL BE PERMANENTLY ATTACHED TO THE TENT COVER AND FLOOR Four numbers of individual inflatable air chambers (arch) made out of one side hypalon coated polyester fabric and inside neoprene coated having minimum 1150 GSM ± 50 GSM and the canopy will be one sided PU coated polyester fabric and the floor fabric will be both sides PVC coated polyester fabric (for 24 feet length)
MATERIAL Tent frame material One side hypalon coated polyester fabric and inside neoprene coated having minimum 1150 GSM ± 50 GSM (for 24 feet length)
ACCESSORIES MATERIAL Aluminium pipes 12 numbers Pipe having length of 1.7 mtr to 1.8 mtr – Outer dia 31 mm minimum with 2 mm Wall thickness(for 24 feet length)
ACCESSORIES MATERIAL MS peg 12 numbers having 300 mm length with 18 mm dia conforming to IS 1875 – latest (for 24 feet length)
ACCESSORIES MATERIAL Foot pump 2 numbers (for 24 feet length)
PACKING Total weight of product (including packing accessories) 90 Kgs (for 24 feet length)
WARRANTY AND GUARANTY Guaranty certificate will be provided along with each tent Yes
CERTIFICATION Tensile strength of the arch fabric in warp direction 395 Kgs minimum (for 24 feet length)
CERTIFICATION Tensile strength of the arch fabric in weft direction 395 Kgs minimum (for 24 feet length)

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar inflatable tent projects

4

Financial statements (audited if available)

5

EMD document as applicable

6

Technical bid documents

7

OEM authorizations / dealership certificates

8

Warranty certificates and service network details

9

Design/drawing of inflatable tent

Corrigendum Updates

1 Update
#1

Update

27-Nov-2025

Extended Deadline

01-Dec-2025, 1:00 pm

Opening Date

01-Dec-2025, 1:30 pm

Frequently Asked Questions

Key insights about RAJASTHAN tender market

How to bid for inflatable tent tender in Kota Rajasthan 2025?

Bidders must submit GST registration, PAN, experience certificates for similar tents, financial statements, EMD, technical bid, OEM authorization, and design/drawing. Ensure OEM warranty documents are provided at delivery; arrange service network details and PBG compliance. Delivery location is SR.DMO Store Kota, with installation and training included.

What documents are required for West Central Railway inflatable tent procurement 2025?

Required documents include GST certificate, PAN, company and experience certificates demonstrating similar tent supply, audited financial statements, EMD document, technical bid, OEM authorization, and warranty certificates. Design/drawing of inflatable tent must accompany the bid, along with service center details for after-sales support.

What are the technical standards and warranty terms for these tents in Kota?

Tenders require a 3-year OEM warranty from final acceptance; OEM warranty certificates must be submitted at delivery. Arch fabric tensile strength is specified in warp and weft directions; design/drawing and complete structure details must be provided. On-site service window adheres to 7-day rectification targets.

What are the payment and GST terms for the inflatable tent tender?

GST will be reimbursed based on actuals or the applicable rate, whichever is lower, up to the quoted GST percentage. Payment terms follow standard government norms; bidder must align with GST compliance and provide supporting invoices with delivery and acceptance certificates.

What is the delivery location and installation scope for Kota tender?

Delivery and installation must be at SR.DMO Store Divisional Railway Hospital, near Kota Railway Station Platform No 4, Kota 324002. Scope includes installation, testing, commissioning, and operator training, with statutory clearances if required and post-installation maintenance support.

How is the penalty for delayed tent service calculated in this tender?

Penalties are 0.5% of the unit price per week of delay during warranty rectification, capped at 10% of total contract value. Beyond cap, the buyer may procure from alternate sources at seller cost; the performance security may be forfeited to recover penalties.