GEM

Veer Narmad South Gujarat University Catering Services Tender Surat Gujarat 2025 - IS 550 Veg Breakfast & Buffet Standards

Posted

18 Oct 2025, 04:23 pm

Deadline

03 Nov 2025, 11:00 am

EMD

₹90,000

Value

₹30,00,000

Location

SURAT , GUJARAT

Progress

Issue18 Oct 2025, 04:23 pm
AwardPending
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Quantity

2000

Bid Type

Two Packet Bid

Key Highlights

  • • Vendor must provide DD in favor of Registrar, VNSGU, Surat as an acceptable form of performance security
  • • Contract quantity/duration may vary up to 25% at contract issue and post-award
  • • Diwali vacation window affects scheduling: 19/10/2025 to 28/10/2025
  • • Required: dedicated toll-free support line and escalation matrix for service
  • • No itemized technical specs; focus on culinary service delivery, quality, and timeliness
  • • EMD: ₹90,000; estimated contract value: ₹3,000,000
  • • Service categories include multiple breakfast, buffet, thali, high tea, and tea buffet formats
  • • SOW/ATC documents uploaded by buyer contain additional requirements

Categories 2

BREAKFAST CATERING SERVICE

Tender Overview

Organization: Veer Narmad South Gujarat University, Surat, Gujarat. Product/Service: Event-based catering services for breakfast (veg) across multiple pack formats (regular, special), buffets, thalis, high tea, and tea buffet. Estimated Value: ₹3,000,000 with EMD ₹90,000. Location: Surat, Gujarat. Scope: Catering coverage for university events under Education Department Gujarat; multiple meal formats indicate varied service levels and headcount flexibility. Unique aspects: 25% contract quantity/duration variation permitted at contract issue; DD/PBG accepted as performance security; Diwali vacation window noted (19/10/2025–28/10/2025) affecting scheduling.

Technical Specifications & Requirements

  • Service categories: Breakfast; Veg; Regular Packet; Special Packet; Regular Buffet; Special Packet Buffet; Mini Thali; Regular Thali; Special Thali; Regular High Tea; Special High Tea; Tea Buffet.
  • No standalone itemized technical specs published; procurement hinges on comprehensive catering execution, timeline adherence, and service quality.
  • Delivery context: Post-award logistics to align with university event calendars; potential holiday period during Diwali vacation requires contingency planning.
  • Experience indicators: Demonstrated capability to supply campus-level breakfast and buffet services in multiple formats for event-based engagements.
  • Support: Bidder/oem must provide dedicated toll-free service line and escalation matrix for post-award support.

Terms, Conditions & Eligibility

  • EMD / Security: ₹90,000 (EMD); performance security via Account Payee DD in favor of Registrar, Veer Narmad South Gujarat University, Surat; scanned DD copy acceptable in place of PBG with hard copy delivery within 15 days post-award.
  • Price/Quantity flexibility: Up to ±25% variation in contract quantity or duration at issue and post-award; bidders must accept revised scope.
  • Financial standing: Bidder should not be under liquidation or bankruptcy; an undertaking must be uploaded.
  • Delivery/Timeline: Delivery and service alignment with university event schedule; specific dates not provided in data.
  • SOW/ATC: Refer to attached SOW and ATC documents for detailed clauses; important holiday window noted (Diwali vacation).
  • Support: Dedicated toll-free service line and escalation matrix required from bidder/OEM.

Key Specifications

    • Service formats: Veg breakfast, regular/special packets, regular/special buffet, mini/regular thali, regular/special high tea, tea buffet
    • Estimated contract value: ₹3,000,000
    • EMD: ₹90,000
    • Security: DD in favor of Registrar, VNSGU, Surat; delivery of hard copy within 15 days
    • Variation clause: up to 25% quantity/duration adjustment

Terms & Conditions

  • EMD of ₹90,000; performance security via DD or PBG

  • Up to 25% variation in contract quantity/duration

  • Dedicated service support line and escalation matrix required

Important Clauses

Payment Terms

EMD and security deposit as DD or PBG; payment terms not detailed in data

Delivery Schedule

Service delivery aligned to university events; consider Diwali vacation window

Penalties/Liquidated Damages

No explicit LD figure provided; ATC/SOW may specify penalties

Bidder Eligibility

  • Not under liquidation or bankruptcy; provide undertaking

  • Experience in campus/event catering or similar large-scale catering

  • Financial capacity to support ₹3,000,000 contract value

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for campus catering or similar events

4

Financial statements or net worth evidence

5

EMD payment receipt or DD details

6

Technical bid document showing compliance with catering standards

7

OEM authorization (if applicable) and service support credentials

8

SOW and ATC documents referenced in tender

Frequently Asked Questions

How to bid for catering tender in Surat university campus 2025

To bid for the Veer Narmad South Gujarat University catering tender, submit GST, PAN, experience certificates, financials, EMD ₹90,000, and technical bid per ATC; include DD in favor Registrar, Surat, or PBG for security; ensure alignment with Diwali vacation scheduling.

What documents are required for catering bid in Surat for veg breakfast

Required documents include GST registration, PAN, prior campus catering experience certificates, financial statements, EMD proof, technical bid, OEM authorizations if any, and references to SOW/ATC; ensure service support contact details are provided.

What are the payment terms for Veer Narmad South Gujarat University catering

Payment terms indicate security via DD or PBG and EMD of ₹90,000; exact milestone payments are not disclosed in the data; bidders should await ATC for detailed payment milestones and delivery acceptance criteria.

What is the contract quantity variation clause for this catering tender

The buyer allows up to 25% increase or decrease in contract quantity or duration at contract issue and post-award; bidders must accept revised quantities and deadlines if triggered.

What are the service formats required for the campus catering

Formats include: Breakfast Veg Regular, Special Packet, Regular Buffet, Mini/Regular Thali, High Tea variants, and Tea Buffet; ensure staff, equipment, and kitchen capacities match these diverse formats.

When is the Diwali vacation window affecting catering contracts in Surat

Diwali vacation is scheduled from 19/10/2025 to 28/10/2025; bidders should plan supply logistics and staffing to maintain service during events outside this period or amid holiday schedules.

What is the EMD amount for the university catering procurement 2025

The EMD amount is ₹90,000; payment can be via demand draft or online as per GeM terms; ensure submission with bid and reference to the registrar in Surat.

What support commitments are required from catering bidders for service

Bidders must provide a dedicated toll-free service line and an escalation matrix for service support; vendor/OEM must uphold post-award service responsiveness and issue resolution across event-based catering.