GEM

Indian Army Varnishes and Textile Supplies Tender 2025 IS 347 Q3 Flannellette Cotton Twine Mumbai Maharashra

Posted

30 Oct 2025, 09:30 am

Deadline

10 Nov 2025, 10:00 am

EMD

₹1,35,000

Progress

Issue30 Oct 2025, 09:30 am
AwardPending
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Quantity

73422

Category

Varnishes or Shellac Varnish as per IS 347

Bid Type

Two Packet Bid

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for IS 347 (Q3) varnishes, flannellette rolls of cm width, and cotton thread/twine (Q3). The Estimated Value is undisclosed; the EMD is ₹135,000. Location unspecified, but procurement targets governmental defense supply. The tender emphasizes non-obsolete products with minimum one-year residual market life and requires GST considerations handled by bidders. A key differentiator is the option clause permitting up to a 25% quantity variation at contract finalization and during currency, with delivery timing linked to original delivery periods and extended periods. This tender enforces detailed design drawings approval and potential modifications.

Technical Specifications & Requirements

  • Product categories: Varnishes or Shellac Varnish as per IS 347 (Q3), Flannellette rolls of cm width (Q3), Cotton Thread - Twine (Q3)
  • Standards/compliances: IS 347 (Q3) reference; status of other specifications not provided
  • Delivery/approval: Detailed Design Drawings must be approved within 5 days of award; modifications to drawings may be issued within 5 days; delay in buyer approval may shift delivery without LD
  • EMD: ₹135,000; GST handled as per actuals or applicable rates, not exceeding quoted GST
  • Obsolescence: Products must have at least 1 year residual market life; avoid end-of-life declarations by OEM
  • Documentation: End User Certificate as per buyer’s format; advance sample approval required

Terms, Conditions & Eligibility

  • Quantity: Purchaser may increase/decrease up to 25% of bid quantity at award and during currency at contracted rates
  • Financial integrity: Bidder must not be under liquidation or bankruptcy; must upload an undertaking
  • Tax: GST applicable; bidder to bear GST and rates; reimbursement limits as per actuals or applicable rates
  • Samples: Advance samples to be approved within 5 days of contract award
  • End User Certificate: Provided in Buyer’s standard format
  • Obsolescence clause: Bids restricted to non-obsolete products with minimum one-year life
  • Delivery timeline: Delivery periods linked to original delivery date; extensions follow option clause mechanics

Key Specifications

  • Product: Varnishes or Shellac Varnish as per IS 347 (Q3)

  • Product: Flannellette rolls (cm width) - Q3

  • Product: Cotton Thread - Twine - Q3

  • EMD: ₹135,000

  • Key condition: minimum 1 year residual market life; avoid OEM end-of-life declaration

  • Design approval timeline: 5 days post-award; modification list within 5 days

Terms & Conditions

  • EMD of ₹135,000 required with bid submission

  • Quantity variances up to 25% during award and contract currency

  • Approval of Detailed Design Drawings within 5 days of contract award

  • Products must have at least 1 year residual market life

  • GST handled as per actuals or applicable rates; bidder bears GST

Important Clauses

Payment Terms

GST as applicable; EMD paid upfront; no LD specified

Delivery Schedule

Delivery aligned to original delivery period; extended periods based on option clause

Penalties/Liquidated Damages

Not explicitly stated; delivery delays may trigger contract realignment and no LD for drawing approval delays

Bidder Eligibility

  • Not under liquidation or court proceedings

  • Has at least 1 year residual market life for offered products

  • GST registration and compliant financial documentation

  • Capability to supply varnishes, fabric rolls, and cotton twine as per IS 347 (Q3)

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Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN) Card

3

Experience Certificates for similar procurement

4

Financial Statements/Balance Sheet for last 1-3 years

5

EMD submission document for ₹135,000

6

Technical bid document demonstrating IS 347 (Q3) product compliance

7

OEM Authorization/Dealership certificates (if applicable)

8

End User Certificate in buyer's standard format

9

Advance Sample submission plan (within 5 days of award) and sample approvals

Frequently Asked Questions

How to bid for varnish tender in Mumbai for IS 347 Q3 products

Bidders must submit GST registration, PAN, EMD ₹135,000, and technical bid proving IS 347 (Q3) varnish compliance. Provide OEM authorizations if required, End User Certificate in the buyer format, and advance sample plan within 5 days of award. Ensure non-obsolete products with at least 1 year residual market life.

What documents are required for Army varnish and textile tender 2025

Required documents include GST certificate, PAN, financial statements, experience certificates for similar supply, EMD document for ₹135,000, technical bid showing IS 347 (Q3) compliance, OEM authorization (if applicable), End User Certificate, and advance sample submission plan within 5 days.

What are the delivery terms for the IS 347 Q3 products tender

Delivery is governed by the original delivery period with potential extensions under the 25% quantity option. If buyer approval for drawings delays, the delivery period may be refixed without LD. Ensure timely submission of Detailed Design Drawings within 5 days of award.

What standards apply to varnish and fabric items in this bid

Products must satisfy IS 347 (Q3) for varnishes and corresponding Q3 specifications for flannellette rolls and cotton twine. Ensure compliance evidence in the technical bid; OEM certifications may be required and End User Certificate must be provided in the buyer format.

How is GST handled for this Army procurement

GST is to be paid/handled by the bidder per applicable rates or actuals. Reimbursement will be as per actuals or applicable GST rate, whichever is lower, and is subject to the quoted GST percentage.

What is the EMD amount and its purpose for this bid

The EMD is ₹135,000. It represents a security deposit to bind bidders to the terms. Submit this amount with bid documentation; failure to comply may render the bid non-responsive and disqualified from evaluation.

What is the sample submission process after award

Within 5 days of award, submit an advance sample for Buyer's approval. The buyer will approve or provide a list of required modifications within 5 days. Bulk manufacturing proceeds only after sample approval.