GEM

Buxar District Panchayats Drinking Water ATM Tender 2025 Bihar ISO 9001 Water Vending Machine Version 2

Bid Publish Date

20-Nov-2025, 7:46 pm

Bid End Date

01-Dec-2025, 9:00 pm

Bid Opening Date

01-Dec-2025, 9:30 pm

Location

BUXAR , BIHAR

Progress

Issue20-Nov-2025, 7:46 pm
AwardPending
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Quantity

4

Bid Type

Two Packet Bid

Key Highlights

  • • ISO 9001 certification requirement for bidder or OEM
  • • Option clause allowing ±25% quantity change during and after contract award
  • • 5-day window to submit Detailed Design Drawings and 5-day modification list
  • • Delivery period reset if buyer delays drawing approval, with no liquidated damages
  • • Must ensure products have at least 1 year residual market life
  • • GST reimbursement terms based on actual rates or quoted GST, whichever is lower
  • • Scope includes supply, installation, testing, commissioning and operator training
  • • Statutory clearances and training of operators included in scope

Categories 4

WATER VENDING MACHINE VENDING MACHINE ATM MACHINE

Tender Overview

Organization: Buxar District Panchayats, under the Department of Panchayati Raj, seeks supply, installation, testing, commissioning of Drinking Water ATM / Water Vending Machines (Version 2) in BUXAR, BIHAR (802101). Estimated value and EMD are not disclosed; project includes supply, installation, testing, commissioning and operator training. The tender emphasizes option clause up to 25% quantity variation and the need for detailed design drawings within 5 days of award. A unique clause requires approved drawings before fabrication; delay in buyer approval extends the delivery window without LD. A mandatory ISO 9001 certification is required for bidder or OEM. This procurement targets non-obsolete products with at least 1 year residual market life and GST considerations as per applicable rates. The scope encompasses statutory clearances if any, and training of operators.

Technical Specifications & Requirements

  • Product category: Drinking Water ATM / Water Vending Machine (Version 2)
  • Key process scope: Supply, Installation, Testing, Commissioning, Training of operators
  • Documentation/approval: Detailed Design Drawings to be approved within 5 days of award; modification list provided within 5 days if required
  • Standards/certifications: ISO 9001 certification required for bidder or OEM
  • Commercial terms: Quantity may be increased/decreased by up to 25%; delivery extension rules based on ratio of added to original quantity; GST as per actuals or lower rates; payment terms not specified
  • Delivery/clearances: Statutory clearances to be provided if required; installation and commissioning included

Terms, Conditions & Eligibility

  • EMD/financial footing: Not disclosed; bidders must ensure not under liquidation or similar proceedings
  • Product life: Offered items must have at least 1 year residual market life and not be end-of-life per OEM
  • Delivery timeline: Delivery period linked to approved drawings; delay due to buyer drawing approval extends period without LD
  • Documentation: Bidders must upload required certificates; ISO 9001 is mandatory either by bidder or OEM
  • GST: GST payable as per actuals or applicable rate, whichever is lower, within quoted GST percentage

Key Specifications

  • Drinking Water ATM / Water Vending Machine Version 2

  • Scope: Supply, Installation, Testing, Commissioning, Operator Training

  • Approval timeline: Detailed Design Drawings within 5 days of award

  • Quality standard: ISO 9001 certified bidder or OEM

  • Life requirement: 1 year residual market life for offered product

  • Delivery flexibility: ±25% quantity adjustment during/after contract

  • GST terms: as per actuals or applicable rate, lower of quoted vs actual

Terms & Conditions

  • Quantity may be increased/decreased by up to 25% at contract time and during currency

  • Detailed Design Drawings must be approved within 5 days; delays extend delivery without LD

  • ISO 9001 certification required for bidder or OEM; products must have 1 year residual life

Important Clauses

Payment Terms

GST payable as per actuals or applicable rates, whichever is lower; payment terms not explicitly stated in tender

Delivery Schedule

Delivery period begins after last date of original delivery order; extended delivery time calculated with a minimum 30 days

Penalties/Liquidated Damages

No LD specified for drawing approval delays; delivery extension provided without LD when buyer delays approval

Bidder Eligibility

  • Not under liquidation, court receivership, or similar proceedings

  • Bidder or OEM must hold ISO 9001 certification

  • Product offered must have at least 1 year residual market life and not be end-of-life

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Historical Data

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates demonstrating prior supply/installation of water vending systems

4

Financial statements proving financial stability (audited if available)

5

ISO 9001 certificate ( bidder or OEM )

6

Technical compliance documents for the Water ATM Version 2

7

OEM authorization letter (if bidding as an authorized partner)

8

Detailed Design Drawings submitted within 5 days of award

Frequently Asked Questions

Key insights about BIHAR tender market

How to bid for the drinking water ATM tender in Buxar Bihar 2025?

To bid, ensure ISO 9001 certification, provide GST details, and submit Detailed Design Drawings within 5 days of award. Include experience certificates for water vending installations, OEM authorization if applicable, and documents proving no liquidation or bankruptcy. Comply with the 25% quantity option clause.

What documents are required for the Bihar water ATM procurement bid?

Required documents include GST registration, PAN card, experience certificates for water vending projects, financial statements, ISO 9001 certificate (bidder or OEM), OEM authorization, and Detailed Design Drawings within 5 days of award, plus any statutory clearance certificates.

What are the technical standards for the water vending system in this tender?

Bidders must provide an ISO 9001 certified solution; product must have at least 1 year residual market life and not be end-of-life. Detailed Design Drawings must be approved within 5 days; ensure compliance with local statutory clearances if required.

What is the delivery extension rule if drawings approval is delayed?

If buyer delays drawing approval, the delivery period is refixed with no liquidated damages; extended period is calculated and may prolong beyond the original schedule, but minimum 30 days applies for additional time calculation.

What is the scope of supply for the water ATM procurement in Bihar?

Scope includes supply, installation, testing, commissioning, and operator training; any required statutory clearances; the bid price must cover all cost components as per scope. GST handling is per actuals or lower applicable rate.

How can quantity changes affect delivery for the Bihar water ATM project?

The purchaser may vary the quantity by ±25% at contract time and during the currency of the contract, with the adjusted delivery schedule calculated as (increase quantity/original quantity) × original delivery period, subject to a minimum of 30 days.

What are the eligibility criteria for the bidder’s financial status in this tender?

Bidder must not be under liquidation or similar proceedings; must upload an undertaking confirming financial stability and non-bankruptcy status; ensure adequate financial capability to support deployment and maintenance.

When and where is the drinking water ATM tender in Bihar expected to run?

The bid is for the Buxar District under the Department of Panchayati Raj, located in Buxar, Bihar (802101). The start/end dates are not provided in the available data; bidders should monitor procurement portals for updates.

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