GEM

Horticulture And Food Processing Department Madhya Pradesh Ultra Low Temperature Laboratory Deep Freezer Tender Ujjain 2025

Posted

25 Oct 2025, 11:43 am

Deadline

04 Nov 2025, 06:00 pm

EMD

₹36,500

Location

UJJAIN , MADHYA PRADESH

Progress

Issue25 Oct 2025, 11:43 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

5

Bid Type

Two Packet Bid

Key Highlights

  • • Specific EMD amount ₹36,500 and 1-year warranty on non-compressor components
  • • OEM turnover requirement: positive net worth and three-year turnover history
  • • Must attach BIS licence and type test certificates for the deep freezer
  • • Delivery option: quantity can vary up to 25% during contract with extended delivery calculation
  • • Accessories required: cryogloves, ice scrapers, temperature chart recorder, USB event log download
  • • Installation-ready with heavy-duty lockable castors and levelling for precise installation
  • • USB port availability for event logs and freezer setting exports

Categories 1

FREEZER

Tender Overview

The Horticulture and Food Processing Department, Madhya Pradesh invites bids for an Ultra low temperature laboratory deep freezer in Ujjain (456001). The package includes the procurement of a deep freezer with specific performance parameters and accessories. Estimated value not disclosed; EMD ₹36,500 applies. The contract emphasizes installation, testing, and one-year warranty post-acceptance. A key differentiator is the requirement for multiple auxiliary items (cryo gloves, ice scrapers, temperature chart recorder, USB event log) and installation-ready features like heavy-duty lockable castors and levelling. This tender targets government procurement of refrigerated equipment for research or lab operations, with compliance to listed standards and service obligations. The opportunity supports local capacity in Madhya Pradesh and requires the OEM to meet financial and certification prerequisites. Bidder readiness hinges on strict documentation, warranty, and delivery terms.

Technical Specifications & Requirements

  • Category & product: Ultra low temperature laboratory deep freezer with specified performance parameters; capacity in liters and cabinet type to be confirmed from supplier.
  • Key features: heavy-duty lockable castors with levelling; multiple holding racks; inner storage compartments with insulated doors and adjustable height.
  • Equipment robustness: corrosion-resistant racks; number of compressors; cold chain reliability for lab use.
  • Accessories & extras: pairs of cryogloves, ice scrapers, a temperature chart recorder, and USB port for event log downloads.
  • Warranty: 1 year warranty for the freezer excluding the compressor, from installation acceptance.
  • Standards/quality: conformity to applicable standards; BIS/type test certificates may be required; OEM turnover criteria to be satisfied.
  • Delivery/installation: installation readiness, on-site commissioning and potential calibration implied by terms.
  • EMD & term compliance: ₹36,500 EMD; ensure financial standing and supplier eligibility.

Terms, Conditions & Eligibility

  • EMD: ₹36,500; submit via appropriate online or bank instrument.
  • Warranty: 1 year from final acceptance or installation completion.
  • Turnover/OEM criteria: minimum three-year audited turnover or CA certificate; OEM must show positive net worth; illustration of fit for primary product with highest bid value in bunch bids.
  • Certificates: BIS licence, type test certificates, and other product-specific approvals must be uploaded with bid.
  • Delivery terms: option to extend quantity up to 25% during contract; extended delivery time calculated as (increased quantity/original quantity) × original delivery period, min 30 days.
  • Service & support: escalation matrix required; ensure contact details for service.
  • Payments: detailed payment terms to be provided in bid; ensure compliance with procurement norms.
  • Documentation: GST, PAN, experience certificates, financials, EMD submission, OEM authorizations as applicable.

Key Specifications

  • Ultra low temperature laboratory deep freezer with specified capacity in liters

  • Number of holding racks and inner storage compartments with adjustable height

  • Number of compressors and performance reliability

  • Heavy duty lockable castors with levelling adjustments

  • Corrosion resistant racks and compatible ice storage accessories

  • Cryogloves, ice scrapers, temperature chart recorder, USB event log

  • Warranty: 1 year (excluding compressor); installation acceptance timing

  • USB port to download event logs and freezer settings

Terms & Conditions

  • EMD ₹36,500; minimum three-year OEM turnover with positive net worth

  • BIS/type test certificates required; delivery may extend up to 25% quantity

  • Warranty 1 year post-acceptance; installation/comissioning implied

Important Clauses

Payment Terms

Details to be provided in bid; ensure compliance with standard government procurement payments

Delivery Schedule

Delivery timeline subject to option clause; quantity adjustments up to 25%

Penalties/Liquidated Damages

Penalty terms to be defined in bid documents; ensure procurement compliance

Bidder Eligibility

  • No liquidation or bankruptcy status; undertaking to be uploaded

  • Positive OEM net worth and three-year turnover demonstrated via audited statements

  • Compliance with BIS/type test certificates and other product-specific approvals

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Standards Conformity to Standards CE (with 4 digit notified number), USFDA, BIS (As per medical directive)
Performance Parameters Capacity in liters 400-450 L, 451-500 L, 501-550 L, 551-600 L, 601-650 L, 651-700 L, 701-750 L, 751-800 L, 801-850 L, 851-900 L, 901-950 L, 350-400 L, 951-1000 L, 95 L, 171 L, 160 L, 285 L, 340 L, 1 L, 10 L, 15 L, 25 L, 130 L
Performance Parameters Type of Cabinet Chest, Horizontal, Vertical, Vertical with four Adjustable Compartment
Performance Parameters Should have heavy duty lockable castors and levelling for adjustments and installation Yes, No
Performance Parameters Number of holding racks 15, 25, 24, 30, 20, 0, 1
Performance Parameters Number of inner storage compartments with insulated doors and adjustable height 3, 4, 5, 1
Performance Parameters Number of compressor 1, 2
Performance Parameters Warranty of Freezer (except compressor) in Years (from the date of installation) 3, 4, 5, 1
Additional Parameters Number of corrosion resistant racks 2, 3, 4, 5, 0
Additional Parameters Pairs of Cryogloves to be provided 1, 2
Additional Parameters Number of Ice scraper to be provided 1, 2, 3
Additional Parameters Tempearture Chart recorder to be provided Yes, No
Additional Parameters Availability of USB port to download event log and freezer setting Yes, No

AI-Powered Bidder Prediction

Companies most likely to bid

Unlock Bidder Insights

AI predictions on likely bidders

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Audited financial statements or CA certificate showing OEM turnover

4

BIS licence and type test certificates

5

OEM authorization letter (if applicable)

6

Experience certificates for similar deep freezer supply

7

Technical bid documents and installation/commissioning plan

8

EMD payment proof (₹36,500)

Frequently Asked Questions

What documents are required for ultra low temperature freezer tender in Ujjain Madhya Pradesh 2025?

Bidders must submit GST certificate, PAN, audited turnover or CA certificate, BIS licence/type test certificates, OEM authorizations if applicable, installation plan, experience certificates, and the EMD of ₹36,500. Ensure all documents match tender terms and ATC amendments.

How is the EMD amount ₹36,500 for this freezer procurement calculated?

EMD ₹36,500 is a fixed security deposit required with bid submission. It should be paid via online or bank instrument as per tender instructions, and will be forfeited if the bidder withdraws or fails to honor terms while bid validity remains.

What standards and certifications are required for the deep freezer bid in MP?

Bidders must provide BIS licence and type test certificates, plus any product-specific approvals. Conformity to applicable standards and ISI/ISO where specified should be demonstrated with documentation to support compliance.

What is the warranty period for the ultra low temperature freezer under this tender?

The warranty is 1 year from the date of final acceptance or after completion of installation and commissioning, whichever occurs first. The compressor is excluded from warranty as listed in terms.

What delivery terms apply if the purchaser increases quantity by 25%?

Delivery can vary up to 25% more than original quantity. The extended delivery period is calculated as (increased quantity/original quantity) × original delivery period, with a minimum of 30 days; supplier must adjust accordingly.

Which accessories are required with the deep freezer in this bid?

Required accessories include pairs of cryogloves, ice scrapers, a temperature chart recorder, and a USB port to download event logs and freezer settings. Ensure these are supplied with the unit per tender terms.

How to establish OEM turnover compliance for the MP deep freezer bid 2025?

Provide three years of audited balance sheets or a CA certificate showing OEM turnover; if the OEM is <3 years old, use completed years after incorporation. Positive net worth is mandatory; highest-value product tender may require higher turnover criteria.