GEM

Bharat Dynamics Limited Cisco Webex License Renewal Tender 2 Users 2025

Posted

18 Oct 2025, 11:49 am

Deadline

28 Oct 2025, 12:00 pm

Value

₹78,000

Location

RANGA REDDY , TELANGANA

Progress

Issue18 Oct 2025, 11:49 am
AwardPending
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Quantity

1

Bid Type

Single Packet Bid

Categories 2

SERVICES BRANDED SOFTWARE

Tender Overview

Bharat Dynamics Limited (Department of Defence Production) seeks renewal/subscription of Cisco Webex licenses for 2 users over a period of 2 years. Estimated value is ₹78,000. This GeM-based procurement covers license renewal logistics, GST-compliant invoicing, and delivery through the GeM portal. Bidders must ensure GST-ready invoices, NDA compliance, and timely renewal to avoid service disruption. The tender emphasizes GST invoicing, supplier code creation, and response timeliness, with a right for Buyer to cancel if terms are unmet. Unique aspects include mandatory NDA and GST documentary requirements on bid submission.

Technical Specifications & Requirements

  • Scope: Cisco Webex license renewal/subscription for 2 users for 2 years
  • Quantity: 2 licenses/users; duration: 2 years; estimated value: ₹78,000
  • Invoicing: GST-inclusive pricing; upload GST invoice copy and GST portal payment screenshot during GeM invoicing
  • Documentation: Bidder must provide PAN, GSTIN, cancelled cheque, and EFT Mandate (certified by bank)
  • Compliance: NDA to be submitted; responses to clarifications must be timely
  • Payment & fees: GeM transaction charges and caution deposits to be considered within the bid
  • Delivery/activation: License renewal delivered via GeM; ensure Consignee GSTIN on invoices
  • Termination: Buyer may cancel for material breach or delivery failure; rights reserved by Buyer

Terms, Conditions & Eligibility

  • GST-inclusive quotation required; include GeM transaction charges (0.45%) where applicable
  • Submit Bid Security Document in the provided format, signed and sealed
  • Provide NDA as per attached format prior to award
  • Submit PAN, GSTIN, Cancelled Cheque, and bank-certified EFT Mandate for vendor code creation
  • Bidder must respond to clarifications within the stipulated time or bid will be rejected
  • Buyer reserves the right to cancel the bid at any time; contract terms may be revised per Buyer’s discretion

Key Specifications

  • Product: Cisco Webex license renewal/subscription

  • Quantity: 2 users

  • Duration: 2 years

  • Estimated value: ₹78,000

  • Invoicing: GST-inclusive; GST invoice and GST portal payment screenshot required

  • Documentation: PAN, GSTIN, cancelled cheque, EFT Mandate

  • Compliance: NDA to be submitted; timely response to clarifications

  • Delivery: License renewal within GeM process; invoices in consignee name with GSTIN

Terms & Conditions

  • GST-inclusive pricing and GeM transaction charges considered

  • Mandatory NDA and vendor code creation documents

  • Timely clarification responses and right to cancel by Buyer

Important Clauses

Payment Terms

GST-inclusive bid; GeM charges (0.45%) to be accounted; invoice in consignee name with GSTIN

Delivery Schedule

License renewal activation via GeM portal; ensure delivery within stipulated renewal period

Penalties/Liquidated Damages

Contract may be terminated for material non-compliance or failure to deliver/replace defective items; NDA compliance required

Bidder Eligibility

  • GST registration proof and GSTIN valid

  • PAN card and bank account details for EFT mandate

  • Evidence of prior Cisco Webex license provisioning (if available)

  • Compliance with NDA and GeM submission requirements

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Required Documents

1

GST certificate

2

PAN card

3

GSTIN copy

4

Cancelled cheque

5

EFT Mandate (bank-certified)

6

NDA submission

7

Bid Security Document (signed and sealed)

8

GeM invoice copy and GST payment screenshot (during invoicing)

9

Any other tender-specific declarations as per ATC

Frequently Asked Questions

How to bid for Cisco Webex renewal tender in Bharat Dynamics 2025?

Bidders must submit GST-compliant quotes through GeM, include PAN, GSTIN, cancelled cheque, and EFT Mandate. Include NDA, Bid Security, and respond to clarifications within the deadline. The contract requires GST-inclusive pricing and proof of GST payment during invoicing.

What documents are required for Cisco Webex renewal bid in Bharat Dynamics?

Submit PAN, GSTIN, cancelled cheque, EFT Mandate, NDA, Bid Security Document, and GST invoice support. Ensure invoices are in the consignee name with the GSTIN and include GST payment screenshots on GeM.

What are the technical requirements for Cisco Webex license renewal 2 users?

Scope is renewal/subscription for 2 users over 2 years with estimated value ₹78,000. Invoicing must be GST-inclusive; activation via GeM; no separate hardware devices required.

When is the delivery/activation deadline for the renewal?

Delivery/activation should occur through GeM with timely renewal to prevent service disruption; exact calendar dates not specified, bidders must ensure prompt activation on award.

What are the payment terms for this Bharat Dynamics Webex renewal?

Prices must be GST-inclusive; GeM transaction charges (0.45%) apply; payment via GeM with the invoice in consignee name and GSTIN; ensure GST payment proof is uploaded.

What are the NDA and vendor code requirements for this tender?

Submit the Non-Disclosure Agreement as per the attached format before award; provide PAN, GSTIN, cancelled cheque, and EFT Mandate to enable vendor code creation.

How to ensure eligibility for the Bharat Dynamics Cisco renewal bid 2025?

Meet GST registration validity, provide PAN and bank documents, NDA compliance, Bid Security, and timely clarifications. Ensure Webex license renewal aligns with 2-user, 2-year scope and GST invoicing rules.

What happens if the seller delays license renewal delivery?

Buyer may terminate or reject the contract if there is non-delivery or delayed renewal; ensure prompt replacement or rectification of issues per ATC terms and GeM invoicing rules.