GEM

Odisha Power Transmission Corporation Limited Facility Management Services Lump Sum Tender Bhubaneswar 2025

Posted

31 Oct 2025, 10:46 pm

Deadline

21 Nov 2025, 02:00 pm

EMD

₹1,00,608

Value

₹1,00,60,765

Location

KHORDHA , ODISHA

Progress

Issue31 Oct 2025, 10:46 pm
AwardPending
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Quantity

6

Bid Type

Two Packet Bid

Key Highlights

  • • Office presence requirement: Service Provider must have a local OPTCL-consignee state office
  • • EMD amount: ₹100,608; payment via Demand Draft in favor of DDO HQRS OPTCL
  • • Variation clause: 25% quantity/duration flexibility at contract issue and post-issuance
  • • Consumables policy: Items to be supplied by buyer; scope focuses on services
  • • No BOQ items: Tender emphasizes service capabilities over material specifications
  • • ATC forms 1–6 mandatory after signing; documentary evidence for financial health and certificates

Tender Overview

Odisha Power Transmission Corporation Limited (OPTCL) in Bhubaneswar seeks a Lump Sum Facility Management Services contract covering multiple commercial and IT support components, including Help Desk, IT Network Support, VC, Software Development Assistance, and Field IT Support. The scope is bundled as a single procurement with consumables provided by the buyer. The estimated contract value is ₹10,060,765 and the EMD is ₹100,608. A crucial term is the 25% quantity or duration variation window at contract issue and a subsequent 25% cap post-issuance. Deploying offices must be within the state. This is a consolidated, multi-service outsourcing opportunity intended to streamline OPTCL’s facility and IT support landscape. A Form 1–6 submission requirement is indicated in ATC documents and a hard copy must reach the buyer within 5 days of bid end/opening.

Technical Specifications & Requirements

  • Category: Facility Management Services – Lump Sum Based – Commercial; IT Network Support; Help Desk; VC Support; Software Development Assistance; Field IT Support
  • Consumables: To be provided by the buyer
  • Estimated value: ₹10,060,765
  • EMD: ₹100,608; payable via Account Payee Demand Draft in favour of DDO HQRS OPTCL, Bhubaneswar
  • Variation clause: Up to 25% increase/decrease in quantity or duration allowed at contract issue and post-issuance
  • Office presence: Service Provider must have an office in the state of the consignee; documentary evidence required
  • Submission: Upload DD proof with bid; deliver hard copy within 5 days of Bid End/Open Date; Form 1–6 required as per ATC
  • Compliance: Bidder must avoid liquidation or bankruptcy; include undertakings; failure to upload certificates may reject bid
  • BOQ: No items listed in BOQ; no explicit technical specs provided; focus on service capability and compliance

Terms, Conditions & Eligibility

  • EMD: ₹100,608 via DD or online; DD payable to DDO HQRS OPTCL, Bhubaneswar
  • Delivery/Timeline: No explicit delivery dates; variation clause permits up to 25% changes
  • Financial Standing: Not in liquidation or bankruptcy; must upload related undertaking
  • Documents: All required certificates and documents must be uploaded with bid; failure to do so may lead to rejection
  • ATC Forms: Complete Form 1–6 as specified in the ATC after signing
  • Site Eligibility: Office presence in the same state as consignee verified with documentary evidence
  • Submission Deadline: Bid end/opening date must be adhered to; hard copy to be delivered within 5 days

Key Specifications

  • Facility Management Services (Lump Sum Based) including IT Network Support, Help Desk, VC Support, Software Development Assistance, Field IT Support

  • Consumables to be provided by buyer; service scope is bundled under one contract

  • Estimated contract value ₹10,060,765; EMD ₹100,608

  • Variation clause: ±25% quantity/duration allowance; bid acceptances must align with revised terms

  • Delivery/presence: bidder must establish an office in the consignee’s state with documentary proof

  • Submission: DD-based EMD, Form 1–6 per ATC, hard copy within 5 days of bid end/opening

Terms & Conditions

  • EMD amount and payment method must be clearly documented with bid submission

  • Local office requirement ensures service proximity and quicker deployment

  • 25% variation rights affect contract quantity and duration after award

Important Clauses

Payment Terms

EMD ₹100,608 via DD/online; payment terms for the lump-sum contract to be defined in the final agreement

Delivery Schedule

Contract allows up to 25% variation in quantity or duration at issue and post-issuance; bidder must comply with revised terms

Penalties/Liquidated Damages

Penalty clauses, if any, are specified in the ATC/contract; ensure compliance with service levels

Bidder Eligibility

  • Local office presence in the state of the consignee (Odisha) with documentary evidence

  • Financial health: no liquidation or bankruptcy; undertaking required

  • Submission of all mandatory certificates and Form 1–6 as per ATC

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar facility management/IT support contracts

4

Financial statements or solvency certificates

5

EMD payment proof (DD or online receipt) and scanned DD copy

6

Technical bid documents and conformity certificates

7

OEM authorizations or vendor certificates (if applicable)

8

Documentary evidence of local office in OPTCL’s state

Frequently Asked Questions

How to bid for OPTCL Bhubaneswar facility management tender 2025?

Bidders must submit all mandatory documents listed in the Terms including GST, PAN, financials, EMD ₹100,608 via DD or online, and Form 1–6 after signing. Ensure local Odisha office proof and all ATC-compliant documents are uploaded; deliver hard copies within 5 days of bid end/opening date.

What documents are required for OPTCL lump sum facility management bid?

Required documents include GST registration, PAN, experience certificates for similar contracts, solvency/financial statements, EMD proof, technical bid, OEM authorizations if applicable, and documentary evidence of a local Odisha office. Upload all to the portal and courier hard copies as specified.

What is the EMD amount for the OPTCL facility management tender in Odisha?

The EMD is ₹100,608. It can be paid by Demand Draft in favour of DDO HQRS OPTCL, Bhubaneswar, or via eligible online payment; scanned DD proof must be uploaded with the bid, with the hard DD delivered within 5 days post bid end/opening.

What are the variation terms for contract quantity in OPTCL tender?

The contract permits a 25% variation in quantity or duration at the time of contract issue, and a further 25% limit after issuance. Bidders must accept revised quantities or durations if adjustments are exercised by the buyer.

What is the estimated value and scope of OPTCL facility management contract 2025?

Estimated value is ₹10,060,765 for bundled services including IT network support, help desk, VC, software development assistance, and field IT support; consumables are provided by the buyer, making this a service-centric lump-sum procurement.

Where must the OPTCL service provider have a local office?

The service provider must maintain an office in the same state as the consignee, i.e., Odisha, with documentary evidence to verify local presence and readiness to support OPTCL operations.

What is required in the ATC forms for OPTCL bid submission?

Submit Form 1–6 as specified in the ATC after signing, ensuring all forms are completed, signed, and uploaded; these forms accompany the bid and align with the buyer's additional terms.

What happens if a bidder fails to upload necessary certificates for OPTCL bidding?

Failure to upload required certificates or documents results in bid rejection. It is essential to include all certificates, undertakings, and compliance documents as mandated by the Terms and ATC.

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