GEM

National Aluminium Company Limited Bhubaneswar Air Filter Procurement GeM 2025 – SA8000, GST Terms

Posted

31 Oct 2025, 09:12 am

Deadline

24 Nov 2025, 10:00 am

Location

ANGUL , ODISHA

Progress

Issue31 Oct 2025, 09:12 am
AwardPending
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Quantity

36

Bid Type

Single Packet Bid

Key Highlights

  • • SA8000 questionnaire mandatory and SA8000-certified suppliers preferred
  • • GeM portal governs payment terms and commercial terms
  • • GST reimbursement policy: actuals or applicable rate (whichever is lower) with max GST %
  • • 100% payment within 10 days after receipt and acceptance at site
  • • Scope limited to supply of goods; no installation services indicated
  • • No BOQ items published; quantities not disclosed in tender data
  • • Tender requires techno-commercial checklist with authorized signature
  • • GST, PAN, GSTIN, and compliance with GeM terms are essential

Tender Overview

National Aluminium Company Limited (NALCO), Bhubaneswar, invites bids for the Air Filter procurement under the Materials department. The scope is limited to the supply of goods (no services). The GeM portal governs commercial terms, with GST reimbursement as per actuals or applicable rates and a 100% payment within 10 days after receipt and acceptance at site. Bidders must submit the mandatory techno-commercial checklist with authorized signature and ensure upload of all required certificates. A SA8000 questionnaire is required, reflecting NALCO’s social accountability stance. The tender emphasizes adherence to GeM terms and condition precedence and demands bidder acceptance of the stated delivery period as binding. Unique aspects include the SA8000 requirement and GST handling in line with GeM terms.

Technical Specifications & Requirements

  • No explicit technical specifications are provided in the tender data for air filters; bidders should prepare based on standard air filtration product norms and project-equivalent specifications.
  • Title indicates an Air Filter category with the only defined scope being the supply of goods (no installation or services).
  • Delivery timeline is stated as binding on the order; actual delivery date will be enforced by the delivery period in the tender.
  • Required documentation includes: GST registration, PAN, experience certificates, financial statements, EMD/Security as applicable, and any OEM authorizations.
  • Additional mandatory terms include GeM general terms, GST compliance, and SA8000 questionnaire submission.
  • There is no Bill of Quantities (BOQ) published; itemized quantities are therefore not disclosed in the data.

Terms, Conditions & Eligibility

  • GST will be reimbursed as actuals or at applicable rates, with a maximum quoted GST percentage.
  • Scope: Bid price must cover all cost components; only goods supply is permissible.
  • Payment Terms: 100% payment within 10 days after receipt and acceptance at site (CRAC) subject to GST GSTR-2A reflection.
  • SA8000: Submission of the completed SA8000 questionnaire; non-compliance may lead to rejection.
  • Delivery Period: Binding; supplier must deliver on or before the stated period.
  • All terms must align with GeM General Terms & Conditions; deviations may be ignored.
  • Documentation: Upload all required certificates and the techno-commercial checklist with authorized signature.
  • TDS considerations under Finance Act 2021 (194Q) are noted for compliance.

Key Specifications

  • Product category: Air Filter

  • Scope: Supply of goods only

  • Delivery period: binding per tender

  • EMD: Not disclosed in the data; bidder to verify on GeM

  • Standards/certifications: SA8000 questionnaire required; GST compliance

  • Brand/OEM: Not specified in data; submit standard air filter from approved manufacturers

  • Quality assurance: GeM order terms apply; ensure certificate Uploads

  • Warranty/AMC: Not specified in data

Terms & Conditions

  • GST handling rules with reimbursement as actuals or applicable rate

  • 100% payment within 10 days after receipt and acceptance at site

  • Mandatory SA8000 questionnaire and GeM compliance

  • Supply of GOODS only; no installation or service scope declared

  • Delivery period is binding and must be adhered to

Important Clauses

Payment Terms

100% payment within 10 days after receipt and acceptance at site; GST reflection in GSTR-2A/ANX-2

Delivery Schedule

Delivery period stated in tender becomes part of the order; delivery on or before period

Penalties/Liquidated Damages

Not specified in data; GeM terms apply for commercial compliance

Bidder Eligibility

  • Eligibility to supply air filters as goods (no service requirement)

  • Compliance with GeM terms and at least basic GST registration

  • Submission of SA8000 questionnaire and all mandatory certificates

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Required Documents

1

GST Registration Certificate

2

PAN Card

3

Experience certificates for similar air filter supply

4

Financial statements (latest FY)

5

Emd/Security deposit documents (as applicable on GeM)

6

Technical bid documents demonstrating product compliance

7

OEM authorization or distributorship certificate (if applicable)

8

Techno-commercial checklist with authorized signature

9

SA8000 questionnaire (completed)

Frequently Asked Questions

How to bid for Bhubaneswar air filter tender with GeM terms?

To bid, ensure GST registration, PAN, and supplier profile on GeM. Submit mandatory SA8000 questionnaire, techno-commercial checklist, and all certificates. The scope is a goods-only supply with 100% payment within 10 days after receipt and acceptance. Follow GeM terms and attach OEM authorizations if applicable.

What documents are required for Nalco air filter procurement bid in Odisha?

Submit GST certificate, PAN card, experience certificates for similar air filter supply, latest financial statements, EMD documents as applicable on GeM, technical compliance certificates, OEM authorization, and completed SA8000 questionnaire. Ensure authorized signature on the techno-commercial checklist.

What are the delivery obligations for Nalco air filter tender 2025?

Delivery period specified in the tender becomes binding; suppliers must deliver goods on or before the stated period. Ensure timely shipment and maintain compliance with GeM delivery terms to avoid rejection or penalties.

Which standards or certifications are required for air filter supply to Nalco?

Primary compliance includes SA8000 questionnaire; GST compliance with GeM terms. No explicit IS or ISO codes are listed in the data, so bidders should supply standard air filters from reputable manufacturers with warranties and requisite OEM certificates.

How is payment processed for Nalco air filter supply?

Payment is 100% within 10 days after receipt and acceptance at site (CRAC), contingent on GST reflection in GSTR 2A/ANX-2. Ensure invoice alignment with GeM terms and timely submission of credit/debit notes.

What if the tender lacks a BOQ for air filters in Nalco procurement?

With no BOQ items published, bidders should rely on standard air filter specifications and provide generic item descriptions with unit prices, ensuring compliance with GST and GeM terms. Include OEM certifications and testing data where available.