GEM

Indian Army Fuel Filters, Brake, Seals & Engine Spare Parts Tender 2025 - Automotive OTB Supplies & 18 Item List

Posted

31 Oct 2025, 10:51 am

Deadline

10 Nov 2025, 11:00 am

Location

PITHORAGARH , UTTARAKHAND

Progress

Issue31 Oct 2025, 10:51 am
AwardPending
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Quantity

20

Key Highlights

  • • Defense purchase with 18 automotive spare parts including fuel filters and brake components
  • • Option clause enabling quantity variation up to 25% at contract and during currency
  • • Minimum 30-day additional delivery time when extended delivery period is invoked
  • • OEM compatibility implied; no explicit ISO/ISI/IS standards listed in available data
  • • No explicit EMD amount published in provided data; bidders should prepare standard security deposits
  • • Single contract covering 18 distinct items with potential multi-item procurement efficiency

Tender Overview

Organization: Indian Army (Department Of Military Affairs) seeks procurement of multiple automotive spare parts including FUEL FILTER, BEARING ASSY REAR, KIT PAD ASSY FRONT, PISTON RING SET, SEALING KIT VANE PUMP, OIL FILTER, CLUTCH MASTER CYL, BRAKE SHOE ASSY, and related components. The scope covers 18 items across various vehicle maintenance categories. The tender indicates a flexible quantity clause (up to 25% increase/decrease) at contracted rates, with delivery time calculated from the original delivery order and extended delivery window, minimum of 30 days. No explicit specification sheet is published in the data provided, creating emphasis on compliance with standard automotive spares metrics and OEM compatibility.

This opportunity targets suppliers with proven capability in defense automotive spares and the ability to meet multi-item procurement under a single contract. The governance framework emphasizes adherence to option clauses and delivery scheduling linked to original orders, ensuring readiness for fluctuating demand while maintaining price discipline under contracted terms.

Keywords: tender in Delhi/NCR context for Indian Army procurement, 18 automotive spare parts, defense vehicle spares, OEM-compatible components, option clause delivery terms, multi-item government tender in 2025.

Technical Specifications & Requirements

  • Product category: Automotive spare parts for military vehicles including fuel and oil filters, bearings, piston rings, sealing kits, vacuum components, brake assemblies, and air filter systems.
  • Item breadth: 18 distinct components listed in BOQ; no explicit technical spec sheet provided in the data.
  • Quality expectations: OEM compatibility implied; no ISO/ISI numbers disclosed in the tender data.
  • Delivery scope: Delivery period defined as last date of original delivery order; option to extend by quantity-based time calculation with a minimum 30 days.
  • Pricing mechanics: Contract-based pricing with optional quantity adjustments up to ±25% during and within contract duration.
  • Documentation cues: Implied need for standard bid documents (GST, PAN, experience evidence) though not enumerated in the provided terms.

Terms, Conditions & Eligibility

  • EMD/ security and payment terms: Not specified in the data; bidders should infer standard government practice and OEM authorizations where applicable.
  • Delivery: Extended delivery timeline rules apply when option clause is exercised; minimum 30 days for added time.
  • Quantity risk: Up to 25% variation at order placement and during the currency of contract.
  • Bid compliance: Bidders must comply with the stated option clause terms and deliver per contracted rates.
  • Docs & eligibility: Typical tender documents required (GST, PAN, experience, financials) though specifics are not listed here.

Key Specifications

  • 18 item BOQ with unspecified exact specifications

  • Product categories include: FUEL FILTER, BEARING ASSY REAR, KIT PAD ASSY FRONT, PISTON RING SET, SEALING KIT VANE PUMP, OIL FILTER, BRAKE SHOE ASSY, CLUTCH MASTER CYL, AIR FILTER, TIE ROD END, SENSOR WHEEL SPEED FRONT, COVER ASSY CLUTCH, PIPE BRAKE NO 2, OIL FILTER, etc.

  • Delivery terms conditioned on last date of original delivery order with option to extend at proportional time based on quantity

  • Quantities to be adjusted up to +25% or -25% during contract and extended period

  • No explicit standard codes or brands mandated in the data provided

Terms & Conditions

  • Quantity variation clause allows +/-25% adjustment at contract and during currency

  • Delivery period extends from last date of original delivery order with a minimum 30-day extension

  • No explicit EMD amount or standard compliance details published; bidders must rely on typical government procurement documents

Important Clauses

Option Clause

Purchaser reserves right to increase/decrease bid quantity by up to 25% at contract placement and during currency, at contracted rates.

Delivery Schedule

Delivery period starts from the last date of the original delivery order; extended delivery time is computed as (additional quantity / original quantity) × original delivery period, minimum 30 days.

Penalties/Liquidated Damages

Not specified in provided data; bidders should assume standard LD provisions for defense procurement unless stated otherwise.

Bidder Eligibility

  • Experience in supplying automotive spare parts to government/defense sector

  • Ability to meet OEM authorization requirements for listed components

  • Compliance with GST, PAN, and financial robustness evidenced by relevant documents

Bill of Quantities (BOQ) 18 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 FUEL FILTER FUEL FILTER 1 nos mohan@313 15
2 BEARING ASSY REAR BEARING ASSY REAR 2 nos mohan@313 15
3 KIT PAD ASSY FRONT KIT PAD ASSY FRONT 1 nos mohan@313 15
4 PISTON RING SET PISTON RING SET 1 nos mohan@313 15
5 SEALING KIT VANE PUMP SEALING KIT VANE PUMP 1 nos mohan@313 15
6 REP KIT AIR DRYER ASSY REP KIT AIR DRYER ASSY 1 nos mohan@313 15
7 HAND BRAKE CABLE HAND BRAKE CABLE 1 nos mohan@313 15
8 COVER ASSY CLUTCH COVER ASSY CLUTCH 1 nos mohan@313 15
9 PIPE BRAKE NO 2 PIPE BRAKE NO 2 1 nos mohan@313 15
10 OIL FILTER OIL FILTER 1 nos mohan@313 15
11 TIE ROD END TIE ROD END 1 nos mohan@313 15
12 SENSOR WHEEL SPEED FRONT SENSOR WHEEL SPEED FRONT 1 nos mohan@313 15
13 ASSY LINNED SHOE LH AND RH ASSY LINNED SHOE LH AND RH 2 nos mohan@313 15
14 CYL TENDEM MASTER CYL CYL TENDEM MASTER CYL 1 nos mohan@313 15
15 AIR FILTER AIR FILTER 1 nos mohan@313 15
16 HAND BRAKE CABLE HAND BRAKE CABLE 1 nos mohan@313 15
17 CLUTCH MASTER CYL CLUTCH MASTER CYL 1 nos mohan@313 15
18 BRAKE SHOE ASSY BRAKE SHOE ASSY 1 nos mohan@313 15

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Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN) Card

3

Experience certificates for similar automotive spare parts supply

4

Financial statements (last 2–3 years)

5

EMD/Security deposit documentation (as per buyer’s terms, amount not specified here)

6

Technical bid documents indicating OEM authorizations for automotive spares

7

Manufacturer/Original Equipment Manufacturer (OEM) authorization letter

8

Any existing compliance certificates relevant to defense procurement (if provided by terms)

Frequently Asked Questions

How to participate in Indian Army automotive spare parts tender in 2025

Bidders should prepare GST and PAN, gather OEM authorizations, and compile experience certificates for similar supply of automotive spares. Ensure capability to meet 18-item scope and comply with option-clause quantity adjustments up to 25%. Submission should include technical and financial bids per tender terms.

What documents are required for Indian Army 18 item spares tender

Required documents include GST registration, PAN card, two to three years of financial statements, OEM authorization letters, past performance certificates for similar spares, and technical bid documents demonstrating OEM compatibility and supply capacity for the 18 listed items.

What are the delivery terms and extensions for defense spares tender

Delivery starts from the last date of the original delivery order with possible extension calculated as (additional quantity / original quantity) × original delivery period, minimum 30 days. The buyer may extend delivery during the contract currency.

What standards or certifications are required for automotive spares in this tender

The data does not specify explicit standards; bidders should provide OEM certifications and ensure compatibility with listed components. Prepare any applicable defense-grade certifications and OEM compliance documents to support technical bids.

How is quantity variation handled in the Indian Army tender

The purchaser reserves right to increase/decrease quantity up to 25% at contract placement and up to 25% during the contract at contracted rates, enabling flexible demand for the 18-item spares list.

What is the expected bid submission format for multi-item spares

Submit separate technical bids for each item and a consolidated commercial bid for the 18 items, including OEM authorizations, delivery timelines, and evidence of manufacturing/stock capacity to meet defense procurement needs.