GEM

Panchayats And Rural Housing Department Gujarat Ice Lined Refrigerator Tender 2025 Q3

Bid Publish Date

20-Nov-2025, 1:53 pm

Bid End Date

01-Dec-2025, 5:00 pm

Bid Opening Date

01-Dec-2025, 5:30 pm

Location

KHEDA , GUJARAT

Progress

Issue20-Nov-2025, 1:53 pm
AwardPending
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Quantity

10

Bid Type

Two Packet Bid

Key Highlights

  • • Explicit installation/commissioning by OEM-certified personnel
  • • Malicious Code Certificate mandatory for hardware/software
  • • GST handling: actuals or applicable rate, capped to quoted GST
  • • Data Sheet upload required and must match offered specifications
  • • Delivery to multiple named veterinary dispensaries in Gujarat
  • • Option clause allows ±25% quantity adjustment during and after contract
  • • No BOQ items listed; verify exact scope in T&C document

Tender Overview

Panchayats And Rural Housing Department Gujarat invites bids for an Ice Lined Refrigerator under the Q3 category. The tender specifies delivery locations across multiple Veterinary Dispensaries in Gujarat, including Dumral, Kathalal, Mahudha, Matar, Sevaliya, Vasò, Khumarvad, and Mahmedav. The scope emphasizes data sheet submission, installation/commissioning by OEM resources, and a Malicious Code Certificate. No BOQ items are listed, and the bid must consider quantity flexibility up to 25% as per the option clause. The opportunity targets suppliers with active GST compliance and up-to-date product data sheets, reflecting a government procurement focus on non-obsolete equipment with market-life guarantees.

This tender stands out for its explicit installation/commissioning requirement by OEM-certified personnel and for mandating a Malicious Code Certificate, indicating stringent security checks. Global data accuracy is reinforced by the need to match Data Sheets to offered specifications and to avoid end-of-life products. The absence of a defined estimated value or EMD in the provided data signals that bidders must verify these financial requirements within the T&C document.

Technical Specifications & Requirements

  • Product: Ice Lined Refrigerator (Q3) with no detailed technical specs provided in the data.
  • Data Sheet: Mandatory to upload with bid and match against offered parameters.
  • Installation/Commissioning: To be executed by OEM or OEM-certified resource or authorized reseller.
  • Malicious Code Certificate: Required to certify hardware/software is free from embedded malware.
  • Delivery Addresses: Multiple veterinary dispensaries in Gujarat designated for delivery.
  • Option Clause: Quantity may increase or decrease by up to 25% at contract time and during currency.

Terms, Conditions & Eligibility

  • GST: Bidder to determine GST applicability; reimbursement as actuals or applicable rate, up to quoted GST.
  • Data Sheet Match: Strict verification against product specifications; mismatches may lead to rejection.
  • Financial Standing: No explicit liquidation/bankruptcy statements in data; bidders must upload undertaking.
  • OEM Certification: Installation/commissioning by OEM-certified personnel; data sheet alignment required.
  • Delivery Period: Commences from the last date of original delivery order; extended time rules apply per option clause.
  • End-User Locations: Several named Veterinary Dispensaries across Gujarat.

Key Specifications

  • Product/service: Ice Lined Refrigerator (Q3)

  • Data Sheet: mandatory upload and parameter match

  • Installation/Commissioning: OEM-certified resource required

  • Malicious Code Certificate: required

  • Delivery locations: multiple Gujarat Veterinary Dispensaries

  • Quantity flexibility: +/- 25% of bid quantity

  • GST handling: bidder to determine; reimbursement as actuals or applicable rate

Terms & Conditions

  • Option Clause allows quantity variation up to 25% during/after contract

  • Delivery to multiple Gujarat veterinary dispensaries with defined addresses

  • OEM-certified installation and Malicious Code Certificate required

Important Clauses

Payment Terms

Not explicitly stated in data; GST handling as actuals or applicable rate; ensure alignment with T&C

Delivery Schedule

Delivery period starts from last date of original delivery order; extended time rules apply per option clause

Penalties/Liquidated Damages

Not specified in data; verify in T&C for penalties or LD clauses

Bidder Eligibility

  • Not under liquidation, court receivership, or equivalent proceedings

  • Not bankrupt; undertaking to be uploaded with bid

  • Offers non-obsolete products with at least 1 year residual market life

  • OEM installation capability or OEM-certified reseller required

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates (relevant supply of Ice Lined Refrigerators)

4

Financial statements / solvency proof

5

EMD document (if applicable per T&C)

6

Technical bid documents and Data Sheet

7

OEM authorization / dealership certificate (for installation)

8

Malicious Code Certificate

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for Ice Lined Refrigerator tender in Gujarat 2025?

Bidders should submit GST, PAN, financials, and experience certificates, along with the Data Sheet. Ensure OEM installation capability, and attach the Malicious Code Certificate. Verify delivery addresses across Gujarat and comply with the 25% quantity option. The T&C governs payment terms and any GST reimbursement rules.

What documents are required for Gujarat Ice Lined Refrigerator procurement?

Required documents include GST certificate, PAN, experience certificates for refrigerators, financial statements, Data Sheet, OEM authorization, Malicious Code Certificate, and EMD documents if applicable. Ensure data sheet matches offered specs; non-compliant bids may be rejected.

What are the technical specifications for the Gujarat Q3 refrigerator tender?

The tender specifies Ice Lined Refrigerator (Q3) with an uploaded Data Sheet matching offered parameters. No numeric specs are provided in the summary; bidders must rely on OEM datasheets and confirm performance, capacity, and energy ratings during bid submission.

When is the delivery window for Gujarat veterinary dispensary refrigerator tender?

Delivery period starts from the last date of the original delivery order. If the option clause is exercised, additional time is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.

What is the role of the Malicious Code Certificate in this Gujarat bid?

Bidders must certify that hardware and software do not contain embedded malicious code. The certificate is mandatory with bid submission, ensuring security compliance before order placement or installation.

What are the GST considerations for this Gujarat refrigerator tender?

Bidders must determine GST applicability themselves; the buyer reimburses GST as actuals or the applicable rate, whichever is lower, up to the quoted GST percentage in the bid.

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