Mod Sector Establishment OCR Legacy Records Digitization Tender Udhampur Jammu & Kashmir 2026

Tender Overview

Mod Sectoral Establishment of the Department of Defence invites bids for OCR BASED LEGACY RECORDS DIGITIZATION at UDHAMPUR, JAMMU & KASHMIR (PIN 182101). The scope centers on converting legacy paper records into searchable digital formats using OCR technology. The tender emphasizes supplier capability through turnover criteria, OEM turnover criteria, and robust service support during the warranty period. With no BOQ items published, bidders should prepare for a broad digitization scope and potential multi-site deployment within the stated location. The bid emphasizes timely service and on-site technical resource allocation as part of warranty commitments, with emphasis on past project experience as proof of capability. The opportunity requires compliant vendors capable of meeting performance SLAs and providing OEM-level support as part of the procurement process.

Technical Specifications & Requirements

• Category: OCR BASED LEGACY RECORDS DIGITIZATION
• Location: UDHAMPUR, JAMMU & KASHMIR (182101)
• Standards/Compliance: Not specified in tender data; emphasis on OCR-enabled digitization and service levels during warranty period
• Bills/Docs: No BOQ items published; bidders should reference standard tender documents for deliverables, acceptance criteria, and data security requirements
• Turnover: Minimum average annual turnover over last 3 years required (documentary evidence via audited balances or CA certificate)
• OEM Clause: OEM turnover criterion applies if the bid is a bunch bid; the OEM of the primary product must meet the stated turnover requirement
• Past Experience: Acceptable proofs include contract copies with invoices, execution certificates, or client release notes; self-certification allowed
• Warranty: Dedicated technical service personnel for timely servicing during warranty as per SLA

Terms, Conditions & Eligibility

• EMD/Financials: Turnover-based eligibility; submit audited balance sheets or CA certificate for last 3 financial years
• Vendor Code: Submit PAN, GSTIN, Cancelled Cheque, EFT Mandate certified by bank
• Past Experience: Contract copy with invoices or client execution certificate as proof
• Warranty Support: Adequate deployment of service engineers for timely defect rectification during warranty
• No BOQ; standard vendor qualification and compliance documents required
• The terms emphasize OEM turnover parity in multi-item bids and time-bound service levels during warranty