GEM

Medical Education Department Uttar Pradesh Ceiling OT Light (V2) Tender 2025 – ISO 9001 BIS BISL/IS0 9001, 5-Year Warranty

Posted

21 Oct 2025, 05:03 pm

Deadline

11 Nov 2025, 05:00 pm

EMD

₹30,000

Location

GAUTAM BUDDHA NAGAR , UTTAR PRADESH

Progress

Issue21 Oct 2025, 05:03 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

2

Bid Type

Two Packet Bid

Key Highlights

  • • ISO 9001Certification requirement for bidder or OEM
  • • BIS/type-test certificates and Material Test Certificate mandatory
  • • 5-year warranty baseline with option for comprehensive warranty
  • • State-wide service centers within 30 days of award
  • • Dedicated toll-free service number and escalation matrix
  • • Option clause permitting 25% quantity variation during contract

Categories 1

OT LIGHT

Tender Overview

Medical Education Department Uttar Pradesh invites bids for a Ceiling OT Light (V2) with lamp head configurations and dome diameters meeting tolerance requirements. The tender carries an EMD of ₹30,000 and a flexible option clause allowing quantity variation up to 25%, with extended delivery time rules. Scope includes Supply, Installation, Testing & Commissioning of the lights, plus post-installation support. The procurement emphasizes ISO 9001 compliance by bidder or OEM, mandatory material test certificates, and state-wide service capability. The award targets consistent, hospital-grade performance for operating theaters, with a strong emphasis on warranty and after-sales service infrastructure. The absence of BOQ items indicates a technology-forward, specification-driven purchase rather than bulk hardware kits.

Key differentiators include strict adherence to LED lifespan per dome, CRI, color temperature, and precise lamp-head diameter tolerances, plus on-site warranty or catalogue-based coverage depending on bidding option. This tender underscores supplier responsibility for certification uploads, in-country service centers, and rapid post-award setup, aligned to Uttar Pradesh medical education infrastructure improvements.

Technical Specifications & Requirements

  • Category: Ceiling OT Light with multiple lamp heads; lamp-head diameter tolerances ±20 mm for main and auxiliary domes
  • Performance metrics: Light intensity at 1 m, color temperature in Kelvin range, CRI level, and minimum LED life hours per dome
  • Control & design: Type of control panel, LED configuration, and dome geometry to meet surgical lighting standards
  • Standards & certifications: ISO 9001 (bidder or OEM), required Material Test Certificate, BIS/type-test/approval certificates for the product
  • Warranty options: 5-year warranty baseline; comprehensive warranty option available in bidding
  • Delivery scope: Supply, Installation, Testing & Commissioning; post-delivery service terms in state
  • Service network: Functional state-wide service centers; dedicated toll-free service numbers; escalation matrix

Terms, Conditions & Eligibility

  • EMD: ₹30,000; form of payment unspecified in this summary but typically demand draft or online
  • Delivery terms: Option clause allows up to 25% quantity increase/decrease; delivery period calculated from contract date with minimum 30 days extension if exercised
  • Certification & documents: Upload ISO 9001, BIS, type-test & approval certificates; Material Test Certificate required with supply; service-center proof in-state within 30 days of award
  • Service & support: Dedicated service center in the consignee state; toll-free support and escalation matrix; carry-in vs on-site warranty conditions as applicable
  • Eligibility: Bidder or OEM must have ISO 9001; in-state service capability; documentation completeness is mandatory to avoid rejection
  • Payment terms: Not explicitly detailed here; typically terms aligned with contract milestones post-acceptance; ensure compliance with bidder terms

Key Specifications

  • Ceiling OT Light with multiple lamp heads (main, auxiliary, second auxiliary)

  • Minimum lamp-head diameter tolerance: ±20 mm

  • Light intensity at 1 meter distance specified

  • Colour temperature range specified in Kelvin

  • Minimum LED life hours per dome

  • CRI rating specification

  • Control panel type specified

  • 5-year warranty minimum; option for comprehensive warranty

Terms & Conditions

  • EMD ₹30,000; 25% quantity variation allowed

  • ISO 9001 and BIS/type-test certificates required

  • Material Test Certificate to accompany supply

  • Functional Service Centre in-state within 30 days

  • Dedicated toll-free service and escalation matrix

Important Clauses

Payment Terms

EMD of ₹30,000; typical contract payments aligned to milestones post-acceptance; confirmed terms to be provided in bid document

Delivery Schedule

Option clause enables 25% quantity variation; delivery period extends proportionally with additional time not less than 30 days

Penalties/Liquidated Damages

Penalties or LD terms are specified in the ATC/Bid documents; ensure compliance and timely delivery to avoid LD

Bidder Eligibility

  • ISO 9001 certification holder or OEM certification

  • Evidence of functional service centre in Uttar Pradesh or plan to establish within 30 days

  • Experience in supply/installation of ceiling OT lighting systems or medical equipment

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
PRODUCT INFORMATION Type of Ceiling OT Light Double Dome
PRODUCT INFORMATION Type of Lamp head Single non winged round shape lamp head, Petaled Shaped / winged lamp head
PRODUCT INFORMATION Minimum Diameter of lamp Head for main dome with tolerance ±20 (in mm) 400 mm, 500 mm, 550 mm, 600 mm, 650 mm, 700 mm
PRODUCT INFORMATION Minimum Diameter of Auxiliary dome with tolerance ±20 (in mm) 400 mm, 500 mm, 550 mm, 600 mm, 650 mm, 700 mm
PRODUCT INFORMATION Minimum Diameter of lamp Head for Second auxiliary dome with tolerance ±20 (in mm) NA in case of Single dome and Double dome
PRODUCT INFORMATION Light Intensity in Luminous at 1 meter distance 150000 to 160000 (Major Dome), 120000 to 130000 (Satelite Dome)
PRODUCT INFORMATION Colour Temperature in Kelvin (In between) 3500 to 5000 K, 4400/4500 K (For fixed color Temp)
PRODUCT INFORMATION Minimum Life Span of LED for each dome (in hours) 40000, 50000, 60000 Or higher
PRODUCT INFORMATION Colour rendering index (CRI) 93, 95, 96, 98 Or higher
PRODUCT INFORMATION Type of Control Panel Manual, Touch Screen
WARRANTY Warranty in years (Option of comprehensive warranty is available through bidding only, which if opted will supersede normal warranty in the catalogue) 5.0

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Required Documents

1

GST registration certificate

2

PAN card of bidder

3

ISO 9001 certificate (bidder or OEM)

4

BIS/type-test certificates and product approvals

5

Material Test Certificate

6

Evidence of functional Service Centre in Uttar Pradesh (or plan to establish within 30 days)

7

OEM authorization letter (if bidding on behalf of OEM)

8

Experience certificates for similar OT lighting projects

9

Financial statements demonstrating bidder stability

Frequently Asked Questions

How to bid for Ceiling OT Light tender in Uttar Pradesh 2025

To bid, ensure ISO 9001 certification (bidder or OEM), BIS/type-test certificates, and a Material Test Certificate. Submit EMD ₹30,000, service-centre proof in UP or plan to establish within 30 days, and provide documentation for experience in OT lighting projects. Follow bid terms for installation, testing, and commissioning.

What documents are required for UP Medical Education OT light bid 2025

Required documents include GST certificate, PAN, ISO 9001 certificate, BIS/type-test certificates, Material Test Certificate, OEM authorization if applicable, evidence of UP service centre, and experience certificates for similar projects. Also provide financial statements and a detailed implementation plan for installation, testing and commissioning.

What are the technical specifications for the ceiling OT light in UP tender

Key specs include multiple lamp heads with diameter tolerances ±20 mm, LED life hours per dome, light intensity at 1 m, color temperature in Kelvin, and CRI rating. The product must meet ISO 9001 and BIS/type-test requirements, with a compliant control panel and warranty terms as per bid.

When is the delivery window and option clause for UP OT light tender

The tender allows a 25% quantity variation during contract; delivery period extends with the additional quantity, from last delivery date, with a minimum extension of 30 days. Ensure readiness to scale production if quantity increases during contract.

What is the warranty required for ceiling OT lights in UP bid

Baseline warranty is 5 years from final acceptance; bidders may opt for a comprehensive warranty in the bid, which would supersede the catalogue warranty. Ensure post-installation support is available within UP with service center accessibility.

What standards and certifications must be uploaded for UP tender

Upload ISO 9001 certificate (bidder or OEM), BIS/type-test certificates, Material Test Certificate, and other prescribed approvals. Ensure service-center credentials in UP and confirmation of dedicated toll-free service lines with an escalation matrix.