GEM

Bharat Heavy Electricals Limited Gate Valves Tender GeM 2025 — Manual Pneumatic & Motorised Valves Supply

Posted

22 Oct 2025, 06:51 pm

Deadline

10 Nov 2025, 09:00 pm

Location

VELLORE , TAMIL NADU

Latest Corrigendum Available

Progress

Issue22 Oct 2025, 06:51 pm
Corrigendum31 Oct 2025
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Direct reference to the “option clause” allowing +/- 25% quantity variation during and after contract award.
  • • GST handling is bidder-responsible; reimbursement limited by actuals or lower of quoted GST rate.
  • • Vendor Code Creation requires PAN, GSTIN, Cancelled Cheque, and EFT Mandate.
  • • Pre-dispatch inspection by a nominated inspection agency may apply; location-based inspection specifics not provided.
  • • GeM portal invoicing mandates GST invoice upload and GST payment screenshot.
  • • Right to terminate for material term breach, delivery failure, insolvency, or misrepresentation.

Categories 7

GATE VALVES PNEUMATIC MUSICAL INSTRUMENT PARTS AND ACCESSORIES VALVES SANITARY FITTING VALVE KITS WATER SUPPLY MATERIAL

Tender Overview

Bharat Heavy Electricals Limited (BHEL), operating under the Department Of Heavy Industry, seeks the supply of manual pneumatic and motorised gate valves. The procurement covers gate valve equipment, with no listed BOQ quantity or estimated value. Key differentiators include an option clause allowing ±25% quantity variation and a delivery-period adjustment formula based on the original schedule. BHEL requires bidders to manage GST considerations independently and to complete vendor-code setup with mandated KYC-like documents. This opportunity falls under public sector procurement and uses the GeM portal for transaction and validation. The tender emphasizes pre-dispatch inspection and GST-compliant invoicing processes, reflecting typical government supply contracts and the need for robust compliance.

Technical Specifications & Requirements

  • No technical specifications available in the provided data; however, critical governance terms apply.
  • Option Clause allows an increase or decrease up to 25% of bid quantity; extended delivery time formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
  • GST repercussions and reimbursement are the bidder’s responsibility; GST credit is subject to actuals or applicable rates, whichever is lower, capped by quoted GST percentage.
  • Pre-dispatch inspection may be conducted by a nominated inspection agency at the seller premises.
  • Bidders must submit PAN Card, GSTIN, Cancelled Cheque, EFT Mandate for Vendor Code Creation; GST invoice and GST portal payment screenshot to be uploaded during GeM invoicing.
  • The tender requires adherence to typical government procurement governance and payment terms on the GeM platform.

Terms, Conditions & Eligibility

  • Vendor Code Creation documents required: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate.
  • GST compliance: bidder bears GST applicability; reimbursement as per actuals or quoted rate, whichever is lower.
  • Delivery/Termination rights: Buyer may terminate for non-compliance or delivery failures; contract adjustments available per option clause.
  • Inspection: Pre-dispatch inspection by nominated agency; in-country seller premises inspection applicable in some cases.
  • Invoicing: upload scanned GST invoice and GST payment confirmation screenshot on GeM.

Key Specifications

  • Category: Manual pneumatic and motorised gate valves

  • Quantity: Not specified in data; subject to 25% variation under option clause

  • Delivery period: From last date of original delivery order; extended delivery as per formula with minimum 30 days

  • Standards/Certification: Not specified in tender data

  • Inspection: Pre-dispatch inspection by Nominated Inspection Agency

  • Documentation: PAN, GSTIN, Cancelled Cheque, EFT Mandate; GST invoice and GST portal payment proof

Terms & Conditions

  • EMD not specified in provided data; default terms may apply per GeM

  • Delivery terms governed by option clause with 25% variation cap

  • GST dynamics: bidder bears GST; reimbursement as per actuals or lower quoted rate

Important Clauses

Payment Terms

GST invoicing must be uploaded on GeM; payment terms aligned with government procurement, subject to GST payment proof.

Delivery Schedule

Delivery period starts from last date of original delivery order; extended time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.

Penalties/Liquidated Damages

Contract termination possible for material term breach, non-delivery, or misrepresentation; no explicit LD rate provided in data.

Bidder Eligibility

  • Vendor must create and submit required vendor-code documentation (PAN, GSTIN, EFT Mandate)

  • Demonstrate ability to comply with GST reimbursement terms and pre-dispatch inspection processes

  • Willingness to adhere to quantity variation clause and delivery-time extensions

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate copy certified by bank

5

GST invoice copy uploaded on GeM portal with payment screenshot

Corrigendum Updates

1 Update
#1

Update

31 Oct 2025

Extended Deadline

10 Nov 2025, 09:00 pm

Opening Date

10 Nov 2025, 09:30 pm

Frequently Asked Questions

What documents are required for vendor code creation in gate valves tender

Bidders must provide PAN Card, GSTIN, Cancelled Cheque, and an EFT Mandate certified by the bank. These enable vendor-code creation and GeM account linking, ensuring GST invoicing and payment processing alignment with government procurement rules.

How does the 25% quantity option clause affect delivery schedule

The clause allows a +/- 25% variation in ordered quantity. Extended delivery time is computed as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; extension can adjust up to the original delivery period during execution.

What inspection process applies to gate valves tender submissions

Pre-dispatch inspection may be conducted by a Nominated Inspection Agency at the seller premises. This ensures conformity before acceptance; exact agency is chosen by the buyer per project requirements and contract terms.

What GST documentation is required for GeM invoicing in this tender

Bidders must upload a scanned GST invoice and a GST portal payment screenshot on the GeM portal. GST reimbursement follows actuals or the lower of the quoted GST rate, ensuring compliance with tax regulations.

When is delivery expected under the extended delivery policy

Delivery timelines begin after the last date of the original delivery order. If the option clause is exercised, compute additional time with the specified formula, guaranteeing a minimum delay window of 30 days before any further extension.

What are the termination rights if the seller fails to deliver

The buyer may terminate the contract if the seller fails to comply with material terms, cannot deliver within the stipulated period, or becomes insolvent. This ensures procurement continuity and protects government interests against non-performance.