GEM

Gujarat Social Infrastructure Development Society Cleaning & Sanitation Tender Gujarat General Administration Department 2025

Bid Publish Date

21-Nov-2025, 2:41 pm

Bid End Date

12-Dec-2025, 3:00 pm

Value

₹2,00,000

Progress

Issue21-Nov-2025, 2:41 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

930

Bid Type

Two Packet Bid

Categories 6

TREATMENT OF DRINKING WATER DRINKING WATER SYSTEM DISINFECTION SERVICE BIOCIDE DRINKING WATER SUPPLY WATER TREATMENT PLANT

Tender Overview

Organization: Gujarat Social Infrastructure Development Society (GSIDS) under the General Administration Department Gujarat. Procurement for Cleaning, Sanitation and Disinfection Service covering general cleaning, sweeping, mopping, and indoor housekeeping for office/institutional settings. Estimated value of ₹200,000. Geographic scope limited to the state, with service provider office required within the Consignee state. The tender includes a 25% flex quantity/duration clause at issue and post-issuance, enabling adjustments up to 25%. APEX terms allow excess settlement for addons, to be declared during invoicing with supporting documentation. Unique SOW and ATC attachments are provided for bidders.

Technical Specifications & Requirements

  • Product/Service: Cleaning, Sanitation, and Disinfection Service; General Cleaning (Sweeping, Mopping, Dusting); Indoor housekeeping for offices and institutional spaces.
  • Flexibility: Option to increase/decrease contract quantity or duration up to 25% at contract issuance and post-issuance; bidders must accept revised quantities/durations.
  • Pricing Mechanism: Excess settlement enabled; additional charges up to a specified percentage of item-level total, with mandatory documentation at invoice time.
  • Service Availability: Office of service provider must be located in the state of the consignee; documentary evidence required.
  • Eligibility & Compliance: Bidder must demonstrate financial standing (no liquidation or bankruptcy); upload undertaking with bid; certificates/documents per Bid Document and ATC.
  • SOW/ATC: Access to uploaded SOW and ATC documents for scope, deliverables, and compliance.

Terms, Conditions & Eligibility

  • EMD/Financials: Not explicitly specified; bidders must provide standard financial evidence and undertake non-liquidation statements.
  • Delivery/Service Timeline: Not specified; bidders must adhere to SOW timelines once issued.
  • Penalties/LC: Not detailed in available data; refer to ATC/ATC documents for LDs or penalties.
  • Documents: GST, PAN, experience certificates, financial statements, and technical compliance documents per terms; OEM authorizations if applicable.
  • Other: Office location requirement within Consignee state; adherence to added ATC and SOW; bid submissions must include all specified certificates to avoid rejection.

Key Specifications

  • Product/service names: Cleaning, Sanitation and Disinfection Service; General Cleaning (Sweeping, Mopping, Dusting); Indoor

  • Estimated value: ₹200,000

  • Quantity/Scale: Not specified in BOQ (0 items); scope defined in SOW/ATC

  • Standards/Certifications: Not specified in available data; refer to SOW/ATC

  • Delivery/Installation: Not specified; to be defined in contract/SOW

  • Experience: Not explicitly quantified; must meet bidder undertakings per T&C

  • Warranty/Support: Not specified in available data

Terms & Conditions

  • 25% quantity/duration flex at contract issue and post-issuance

  • Excess settlement allowed with invoicing documentation

  • Service provider office must be in the consignee state; documentary evidence required

  • Bidder should not be under liquidation or bankruptcy; upload undertaking

  • ATC/SOW documents govern scope and compliance

Important Clauses

Payment Terms

Excess settlement allowed for addons; total invoice includes additional charges within approved percentage; mandatory supporting documents required at invoice time

Delivery Schedule

Delivery timelines to be defined in the SOW/contract; bidders must adhere to schedule once issued

Penalties/Liquidated Damages

Penalties not detailed in available data; refer to ATC/ATC documents for LDs and performance bonding requirements

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • Office of service provider located in the consignee state with documentary evidence

  • Submission of all required certificates and technical documents per bid package

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Historical Data

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar cleaning services

4

Financial statements (audited if available)

5

EMD/Security deposit documentation (if applicable in ATC)

6

Technical bid documents demonstrating compliance with SOW

7

OEM authorizations or approvals (if required in ATC)

8

Certificate of non-liquidation/bankruptcy undertaking

9

Documentary evidence of service provider office in Consignee state

Frequently Asked Questions

How to bid on the GSIDS cleaning services tender in Gujarat 2025?

Bidders should submit all required certificates per the ATC and SOW, including GST, PAN, experience certificates, and financials; ensure your service provider office is located within the consignee state and provide the non-liquidation undertaking. The tender allows 25% quantity/duration flex and requires invoicing with any addons declared.

What documents are required for Gujarat GSIDS cleaning tender submission 2025?

Required documents include GST registration, PAN, experience certificates for similar cleaning work, audited financial statements, technical bid dossiers, non-liquidation undertaking, and evidence of office presence in the consignee state; OEM authorizations if mandated in ATC and SOW.

What are the technical specifications for cleaning services in this Gujarat tender?

Technical scope covers general cleaning, sweeping, mopping, dusting, and indoor sanitation; exact standards and certifications are defined in the SOW/ATC attachments. No explicit IS/IS standards are listed in the public data; bidders must review SOW for compliance and reporting requirements.

What is the bidding value and flexibility in this Gujarat procurement?

Estimated value is ₹200,000; the contract permits up to 25% adjustment in quantity or duration at issue and thereafter; bidders must accept revised quantities/durations as per the contract amendment window.

When is the delivery and payment timeline for the GSIDS cleaning contract?

Delivery timelines are defined in the contract/SOW after award; payment terms are specified in the ATC; if not clearly stated publicly, bidders should expect standard government terms and verify in the ATC for advance and milestone payments.

What are the eligibility criteria for service providers in the Gujarat tender?

Eligibility includes a valid GST/PAN, no ongoing liquidation, and documentary evidence of a local office in the consignee state; bidders must provide undertakings and comply with all SOW/ATC requirements to avoid rejection.

How does excess settlement affect invoicing for this Gujarat cleaning tender?

Excess settlement allows addons to be invoiced up to a specified percentage of the item-level total, provided mandatory supporting documents are submitted; the total invoiced amount cannot exceed the agreed excess percentage in the order.

What is the scope of work for indoor cleaning in the GSIDS tender 2025?

Scope includes general office cleaning, sweeping, mopping, dusting, and indoor sanitation as per the SOW; the ATC details work patterns, frequency, and quality standards required for each space in the consignees' facilities.

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