GEM

District & Sessions Judge Toner Cartridges Tender India 2025 - OEM MAf, Original Supply, 25% Quantity Flexibility

Bid Publish Date

29-Nov-2025, 4:06 pm

Bid End Date

09-Dec-2025, 5:00 pm

Progress

Issue29-Nov-2025, 4:06 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

70

Category

Toner Cartridges / Ink Cartridges / Consumables for Printers

Bid Type

Two Packet Bid

Categories 2

OFFICE EQUIPMENTS AMMUNITION

Tender Overview

District & Sessions Judge invites bids for Toner Cartridges / Ink Cartridges / Printer Consumables. The tender involves procurement of consumables with a possible quantity variation of up to 25% during contract execution, at contracted rates. The delivery period and exact values are not disclosed in the available data. Bidders must align with OEM requirements, submit a Manufacturer’s Authorization Form, and ensure the supplied items are original from the OEM. An OEM undertaking for genuine supply is required. This opportunity hinges on adherence to the option clause and OEM verification.

Technical Specifications & Requirements

  • Item category: printer consumables (toner/ink cartridges) with OEM origin
  • Key controls: item must be from OEM, not physically damaged, and accompanied by a valid Manufacturer’s Authorization Form (MAF) from the OEM
  • Undertakings: bidder must submit OEM undertaking confirming genuine supply
  • Standards/certifications: not specified in the available data; emphasis on authenticity and OEM-origin
  • BOQ/quantity: no items listed; no detailed quantities provided
  • Delivery: delivery timelines will follow contract terms; option clause allows quantity variation within 30+ days framework per clause
  • Vendor scope: ensure original OEM supply and compliance with the buyer’s terms

Terms, Conditions & Eligibility

  • EMD/monetary details: not disclosed in the available data
  • OEM requirements: mandatory MAF from OEM and OEM undertaking
  • Quality assurance: no physical damage on received items; items must be original from OEM
  • Option clause: purchaser may increase/decrease quantity by up to 25% during or after award
  • Delivery/extension: extension calculations follow the formula in the clause; minimum extension logic applies
  • Submission posture: bidders must comply with all ATC clauses and OEM verification requirements

Key Specifications

  • OEM-origin toner/ink cartridges

  • Original from OEM; no counterfeit supplies

  • MAF (Manufacturer’s Authorization Form) required

  • OEM undertaking confirming genuine supply

  • No explicit numerical performance specs provided

Terms & Conditions

  • Up to 25% quantity variation allowed during contract

  • OEM MAf submission and OEM undertaking mandatory

  • Items must be original from OEM with no physical damage

Important Clauses

Payment Terms

Not specified in provided data; standard procurement terms may apply per ATC

Delivery Schedule

Delivery period tied to contract terms; extension possible under option clause with calculation formula

Penalties/Liquidated Damages

Not specified in available data; refer to ATC for LD provisions if any

Bidder Eligibility

  • Must provide Manufacturer’s Authorization Form (MAF) from OEM

  • Must submit OEM undertaking ensuring genuine OEM supply

  • Items must be OEM-original and without physical damage

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Required Documents

1

Manufacturer’s Authorization Form (MAF) from OEM

2

Undertaking from OEM for genuine supply of material

3

OEM authorization and identity proof to verify original OEM supply

4

Any other OEM-specific documents requested in ATC terms

5

General bid documents (GST registration, PAN, etc.) as per standard procurement practice

6

Evidence of past OEM-supply experience and channels (if available)

Frequently Asked Questions

How to bid for toner cartridges tender in District & Sessions Judge 2025?

To bid, submit OEM Manufacturer’s Authorization Form (MAF) and an OEM undertaking confirming genuine supply. Ensure items are OEM-original, undamaged, and compliant with ATC terms. Prepare standard bid documents (GST, PAN, financials) and align with the 25% quantity variation clause during contract and any extension scenarios.

What documents are required for OEM-authorized toner bids 2025

Required documents include the Manufacturer’s Authorization Form (MAF), OEM undertaking for genuine supply, OEM authorization evidence, and typical bidder credentials (GST, PAN, financial statements). These must accompany the technical bid to demonstrate OEM-aligned supply capability and authenticity.

What are the OEM requirements for original toner cartridge supply

Bidders must provide OEM-origin toner cartridges, with a valid MAf from the OEM and an undertaking confirming genuine supply. Items must be free from physical damage and originate directly from the original manufacturer, ensuring compatibility with target printers.

When is the delivery period and extension rules for quantity variances

Delivery terms follow the contract; quantity may vary up to 25% during placement and currency. Extension time is calculated as (additional quantity/original quantity) × original delivery period, with a minimum of 30 days, and may extend to the original delivery period.

What standards or certifications are required for toner tender

The available data emphasizes OEM authenticity and MAf, with no explicit technical standards listed. Bidders should ensure OEM-origin supplies, and be prepared to demonstrate authenticity and non-damaged condition as primary qualifiers.

How to verify OEM authenticity for District & Sessions Judge procurement

Verify OEM authenticity by presenting MAf from the original manufacturer and an OEM Undertaking for genuine supply. Cross-check serials/lot numbers against OEM databases and ensure the items are unaltered and directly sourced from the OEM.

What costs or risks exist with the 25% quantity variation clause

The 25% variation can affect total spend and delivery planning. Suppliers should price flexible quantities carefully, confirm unit pricing remains fixed for varied quantities, and secure lead times to accommodate additional orders within the extended delivery period.

What is required for OEM undertakings in this toner bid

OEM undertakings must confirm continued supply of genuine toner cartridges, adherence to original specifications, and willingness to back the supply with OEM support. Include explicit commitment language and sign-off from the OEM.

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