GEM

Bharat Coking Coal Limited Hydraulic Oil ISO VG 46 HN Grade Tender Dhanbad Jharkhand 2025

Bid Publish Date

15-Nov-2025, 10:39 am

Bid End Date

06-Dec-2025, 11:00 am

Bid Opening Date

06-Dec-2025, 11:30 am

EMD

₹18,850

Location

DHANBAD , JHARKHAND

Progress

Issue15-Nov-2025, 10:39 am
AwardPending
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Quantity

2100

Bid Type

Two Packet Bid

Key Highlights

  • • OEM recommendation letter from TA HITACHI CONSTRUCTION MACHINERY COMPANY PRIVATE LIMITED required
  • • Hydraulic Oil – ISO VG 46, HN Grade specified; oil must be HN Grade
  • • EMD amount clearly stated as ₹18,850
  • • Option Clause allows ±25% quantity changes at contract and during currency
  • • GST handling by bidder; invoice must reflect consignee GSTIN
  • • Delivery scope limited to supply of goods, no installation
  • • No BOQ items; procurement scope is pure supply
  • • Delivery period adjustments based on formula with minimum 30 days

Categories 11

LUBRICATING OILS MACHINE OIL HYDRAULIC OIL HYDRO FLUID LUBRICANT LUBE OIL CONING OIL PHOTOGRAPHIC CAMERAS HYDRAULIC LUBRICANT PRODUCT MOBIL OIL

Tender Overview

Bharat Coking Coal Limited (Coal India Limited) invites bids for the supply of Hydraulic Oil – ISO VG 46, HN Grade in Dhanbad, Jharkhand. The scope is limited to the supply of goods, with an EMD of ₹18,850. The tender emphasizes an option clause allowing up to a 25% quantity variance during contract execution, at contracted rates, and a delivery schedule tied to the original delivery period with potential extensions. Unique requirement includes an OEM recommendation letter from TA HITACHI CONSTRUCTION MACHINERY COMPANY PRIVATE LIMITED. This procurement targets sole supply by bidders meeting OEM-backed certification and product authenticity.

Technical Specifications & Requirements

  • Product: Hydraulic Oil – ISO VG 46, HN Grade (oil must be HN Grade)
  • Category: Hydraulic fluid for heavy equipment in coal mining operations; no BOQ items provided
  • EMD: ₹18,850 (deposit details per tender rules)
  • OEM Recommendation: Bidder must submit an OEM endorsement letter from TA HITACHI CONSTRUCTION MACHINERY COMPANY PRIVATE LIMITED indicating product compatibility
  • GST: Bid price inclusive of costs; bidder to verify applicable GST; GST reimbursement as per actuals or applicable rates, whichever is lower, capped by quoted GST percentage
  • Invoice: Must be raised in the consignee’s name with the consignee GSTIN
  • Delivery Scope: Pure goods supply with no installation scope
  • Delivery Period: As per option clause; extended delivery time calculated from formula in ATC; minimum 30 days
  • Other: Tender requires bidders to comply with the provided ATC terms; location is Dhanbad, Jharkhand

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase/decrease quantity by up to 25% of bid quantity at contract placement and during currency at contracted rates; delivery period adjustments apply with minimum 30 days
  • Scope: Bid price to include all cost components; only supply of goods
  • GST Compliance: Bidder bears GST obligations; reimbursement per actuals or lower applicable rate; maximum quoted GST % governs
  • Invoicing: Invoice to be raised in consignee name with GSTIN of consignee
  • OEM Requirement: Submit OEM recommendation letter from TA HITACHI CONSTRUCTION MACHINERY COMPANY PRIVATE LIMITED or equivalent
  • Delivery/Payment Terms: Not explicitly detailed beyond ATC; bidders must adhere to general tender payment and delivery norms per buyer terms
  • Qualification: No explicit experience minimums specified in data; however OEM linkage is critical
  • BOQ: No items listed; no delivery/installation work beyond supply

Key Specifications

  • Product/service: Hydraulic Oil – ISO VG 46, HN Grade

  • Quantity/scale: Not specified (supply-only) with 25% variation tolerance

  • EMD: ₹18,850

  • Experience/eligibility: OEM-backed recommendation letter required

  • Standards/certifications: ISO VG 46; HN Grade specification; OEM endorsement

Terms & Conditions

  • EMD of ₹18,850 must be submitted with bid

  • Option clause permits up to 25% quantity change at contract and during currency

  • OEM recommendation letter from TA HITACHI required

  • GST applicable per bidder; invoice to include consignee GSTIN

  • Delivery is goods-only supply; no installation

  • No BOQ items; delivery schedule follows original delivery period with potential extensions

Important Clauses

Payment Terms

Bid price to include all costs; GST handled by bidder; invoice in consignee name with GSTIN; payment terms not explicitly defined beyond standard tender norms

Delivery Schedule

Delivery period starts from last date of original delivery order; option clause may extend time; additional time formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not explicitly detailed in available data; adhere to standard tender penalties as per buyer terms

Bidder Eligibility

  • Must provide OEM recommendation letter from TA HITACHI CONSTRUCTION MACHINERY COMPANY PRIVATE LIMITED

  • Must comply with GST and invoicing requirements as per consignee GSTIN

  • Should be capable of pure supply of hydraulic oil without installation work

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates (if any potential norms inferred from OEM linkage)

4

Financial statements or relevant bank capability proofs

5

EMD deposit receipt of ₹18,850

6

Technical bid documents demonstrating product compliance

7

OEM authorization/recommendation letter from TA HITACHI CONSTRUCTION MACHINERY COMPANY PRIVATE LIMITED

Frequently Asked Questions

Key insights about JHARKHAND tender market

How to bid for hydraulic oil ISO VG 46 HN Grade tender in Dhanbad?

Bidders must submit the EMD of ₹18,850, provide GST details, and include an OEM recommendation letter from TA HITACHI CONSTRUCTION MACHINERY COMPANY PRIVATE LIMITED. Ensure the product is ISO VG 46, HN Grade and invoice is raised in the consignee's name with the correct GSTIN. Comply with the option clause for quantity changes up to 25%.

What documents are required for the hydraulic oil tender in Jharkhand?

Required documents include GST registration, PAN, EMD receipt of ₹18,850, OEM recommendation letter from TA HITACHI, technical bid proving product compatibility, and financial statements. Invoices must reference consignee GSTIN; ensure no installation scope is claimed since only supply is requested.

What are the key standards for the hydraulic oil in this tender?

The oil must meet ISO VG 46 grade and be classified as HN Grade. Bidder must provide an OEM endorsement letter for product authenticity from TA HITACHI CONSTRUCTION MACHINERY COMPANY PRIVATE LIMITED. GST treatment and invoicing must align with consignee requirements.

When is the delivery timeline and how are extensions calculated?

Delivery starts from the last date of the original delivery order. If the option clause is exercised, the additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. Extensions may continue up to the original delivery period.

What is the EMD amount for this Jharkhand hydraulic oil tender?

The Earnest Money Deposit is ₹18,850. It must accompany the bid submission and be in a form acceptable per tender norms. Ensure the EMD is submitted before the bid deadline and references the correct tender terms for this supply contract.

What are the GST considerations for bidding on this oil tender?

Bid price should include costs with bidder responsible for applicable GST. Reimbursement will be as per actuals or the lower applicable rate, limited to the quoted GST percentage. Invoice must reflect the consignee GSTIN, ensuring compliant tax treatment.

What is required from OEMs for this hydraulic oil tender?

Submit a formal OEM recommendation letter from TA HITACHI CONSTRUCTION MACHINERY COMPANY PRIVATE LIMITED confirming product compatibility with the specified ISO VG 46, HN Grade hydraulic oil. This letter is a critical eligibility criterion to demonstrate authenticity and sourcing reliability.

Is there a BOQ for this tender and what is the supply scope?

No BOQ items are listed; the scope is strictly the supply of goods (hydraulic oil) with no installation or commissioning. Bidders must price the single line item as a pure supply contract and comply with the option quantity adjustments if invoked by the purchaser.