GEM

Indian Army Department Of Military Affairs Equipment Procurement 2025 ISO 9001 Certified Tender India

Bid Publish Date

03-Nov-2025, 12:48 pm

Bid End Date

01-Dec-2025, 11:00 am

EMD

₹1,20,000

Location

EAST KHASI HILLS , MEGHALAYA

Latest Corrigendum Available

Progress

Issue03-Nov-2025, 12:48 pm
Corrigendum27-Nov-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

760

Category

OPS System

Key Highlights

  • • Mandatory ISO 9001 certification for bidder or OEM
  • • Advance sample approval process: submit 3 samples within 5 days of award
  • • Delivery option clause: up to 25% quantity variation at contracted rates
  • • Material Test Certificate required with supply
  • • EMD amount: ₹120,000
  • • 33-item BOQ with varied product lines; no explicit total value published
  • • Compliance with buyer-specified standards and potential OEM authorizations

Categories 10

ALUMINUM FAN CABLE AUDIO CONFERENCING SYSTEM CAMERA FOOT REST MACHINE FLOWER FALL PROTECTION LANYARD TRANSITION METALS

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a broad category of equipment and consumables across multiple product lines, including IT/AV gear, security devices, office furniture and general appliances. The procurement involves 33 BOQ items with an estimated value not disclosed, and an EMD of ₹120,000. The contract emphasizes ISO 9001 certification, advance sample approvals, and a flexible quantity clause allowing up to 25% quantity variation at contracted rates. Bidders should prepare for samples and compliance checks aligned with buyer specifications.

Technical Specifications & Requirements

  • Product scope includes a diverse range of items (e.g., IS 555-compliant fans, cameras, cables, office equipment, canvas boards, conference systems, tripods).
  • Mandatory ISO 9001 certification for bidder or OEM; Material Test Certificates to be submitted with supply.
  • Sample process: submit 3 samples within 5 days of award; buyer to approve or request modifications within 5 days; bulk supply to follow per approved sample.
  • Quantity variation up to 25% during contract; delivery period adjusted using a defined formula with minimum 30 days, subject to extended periods.
  • Ensure compliance with specified standards and provide OEM authorizations if applicable.

Terms, Conditions & Eligibility

  • EMD: ₹120,000; payment terms aligned to contract and delivery milestones.
  • ISO 9001 certification is mandatory for bidder or offered products.
  • Delivery: delivery timelines linked to last date of original delivery order; option extension rules apply when quantity changes.
  • Sample/approval costs: bulk supply to be as per approved sample; any deviation may trigger contract termination.
  • Documentation: bidder must upload required certificates and documents as per terms; material test certificates to accompany supply.

Key Specifications

  • Product/service names span fans, security devices, cameras, cables, canvas boards, conference systems, tripods, and office equipment

  • EMD amount: ₹120,000

  • ISO 9001 certification required for bidder or OEM

  • Material Test Certificate to accompany supply

  • Advance sample: 3 samples within 5 days of award; modifications within 5 days

Terms & Conditions

  • Priority is given to bidders with ISO 9001 certification and material test documentation

  • Advance sample approval process with 3 samples; bulk supply post-approval

  • Quantity variation up to 25% at contracted rates during and after award

Important Clauses

Payment Terms

EMD of ₹120,000; payment terms aligned to delivery milestones and contract conditions

Delivery Schedule

Delivery period starts from last date of original delivery order; option can extend with calculated extra time and minimum 30 days

Penalties/Liquidated Damages

Delays or deviations may trigger contract termination or LD as per buyer decisions; sample non-conformities may extend timelines without LD

Bidder Eligibility

  • Must hold ISO 9001 certification (bidder or OEM)

  • Proven experience in supplying similar equipment (33-item scope)

  • Financial capability to support upfront sample and bulk production

Past Similar Tenders (Historical Results)

5 found

Dining Tables,Sofas (V2),Table Fan / Wall Mount Fan / Ceiling Mount Fan as per IS 555

Indian Army

GANGANAGAR, RAJASTHAN

Posted: 17 January 2025
Closed: 31 January 2025
GEM

Table Fan / Wall Mount Fan / Ceiling Mount Fan as per IS 555,Air Circulator Type Electric Fan as pe

North Eastern Railway

BAREILLY, UTTAR PRADESH

Posted: 29 September 2025
Closed: 6 October 2025
GEM

Distemper,Wall Putti,Paint Marking White,Ceiling Fan,Exhaust Fan

Indian Army

RAJAURI, JAMMU & KASHMIR

Posted: 26 June 2025
Closed: 22 July 2025
GEM

Table Fan / Wall Mount Fan / Ceiling Mount Fan as per IS 555,Textile Floor Covering - Handmade Wool

Bihar Rural Livelihoods Promotion Society

SITAMARHI, BIHAR

Posted: 11 February 2025
Closed: 21 February 2025
GEM

Table Fan / Wall Mount Fan / Ceiling Mount Fan as per IS 555,Stainless Steel Dining Table With Fixe

N/a

SHIVPURI, MADHYA PRADESH

Posted: 7 October 2025
Closed: 18 October 2025
GEM

Bill of Quantities (BOQ) 33 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 White Cloth White Cloth 4 Ft Width per running meter 50 prm buyer.chiefengineer@shillong 15
2 saw chain as per ATC 1 nos buyer.chiefengineer@shillong 15
3 AIO camera as per specification 1 nos buyer.chiefengineer@shillong 15
4 Quardo as per specification 1 nos buyer.chiefengineer@shillong 15
5 PTZ Elite as per specification 1 nos buyer.chiefengineer@shillong 15
6 appliance as per specification 1 nos buyer.chiefengineer@shillong 15
7 Aluminum Tripod as per specification 2 nos buyer.chiefengineer@shillong 15
8 Canvas Board as per specification 1 nos buyer.chiefengineer@shillong 15
9 Conference System as per specification 1 nos buyer.chiefengineer@shillong 15
10 Delegate Unit as per specification 8 nos buyer.chiefengineer@shillong 15
11 Multichannel AIO as per specification 1 nos buyer.chiefengineer@shillong 15
12 System Controller as per specification 1 nos buyer.chiefengineer@shillong 15
13 Canvas Board as per specification 1 nos buyer.chiefengineer@shillong 15
14 OPS System as per specification 1 nos buyer.chiefengineer@shillong 15
15 Type A to B cable as per specification 1 nos buyer.chiefengineer@shillong 15
16 iCam HD as per specification 1 nos buyer.chiefengineer@shillong 15
17 Coffe machine as per specification 1 nos buyer.chiefengineer@shillong 15
18 D link cable as per specification 1 nos buyer.chiefengineer@shillong 15
19 DO Pad as per specification 100 nos buyer.chiefengineer@shillong 15
20 Flowerpot with plant as per specification 100 nos buyer.chiefengineer@shillong 15
21 Rj Connector as per specification 200 nos buyer.chiefengineer@shillong 15
22 Id card as per specification 200 nos buyer.chiefengineer@shillong 15
23 Cordless phone as per specification 3 nos buyer.chiefengineer@shillong 15
24 Foot rest as per specification 1 nos buyer.chiefengineer@shillong 15
25 Automatic room freshner machine Odonil as per specification 2 nos buyer.chiefengineer@shillong 15
26 Digital Weight machine as per specification 1 nos buyer.chiefengineer@shillong 15
27 Map for northeastern states 38 inch x 26.5 inch alongwith frame as per specification 1 nos buyer.chiefengineer@shillong 15
28 Rubber Stamp as per specification 2 nos buyer.chiefengineer@shillong 15
29 Name Plate as per specification 2 nos buyer.chiefengineer@shillong 15
30 Indoor plant tree as per specification 10 nos buyer.chiefengineer@shillong 15
31 Flower Pot as per specification 48 nos buyer.chiefengineer@shillong 15
32 Iron Stand for flower Pot as per specification 7 nos buyer.chiefengineer@shillong 15
33 Wireless Phone as per specification 2 nos buyer.chiefengineer@shillong 15

🤖 AI-Powered Bidder Prediction

Discover companies most likely to bid on this tender

Live AI
Historical Data

Required Documents

1

GST certificate

2

PAN card

3

Experience certificates demonstrating prior similar supply

4

Financial statements / turnover documentation

5

EMD payment receipt or proof

6

Technical bid documents and compliance certificates

7

ISO 9001 certificate (bidder or OEM)

8

Material Test Certificate

9

OEM authorization (if applicable)

Corrigendum Updates

1 Update
#1

Update

27-Nov-2025

Extended Deadline

01-Dec-2025, 11:00 am

Opening Date

01-Dec-2025, 11:30 am

Frequently Asked Questions

Key insights about MEGHALAYA tender market

How to bid for the Indian Army equipment tender 2025 in India with ISO 9001?

Bidders must meet several eligibility criteria for the Indian Army procurement. Ensure valid GST and PAN, provide ISO 9001 certification (bidder or OEM), submit Material Test Certificates with supply, and demonstrate prior experience on similar equipment. Follow the advance sample approval process (3 samples within 5 days) and comply with the 25% quantity variation clause.

What documents are required for Indian Army procurement of multiple items?

Required documents include GST certificate, PAN, experience certificates, financial statements, EMD payment proof of ₹120,000, technical bid, ISO 9001证, and Material Test Certificate. OEM authorization may be needed for specific product lines; ensure all certificates are uploaded with the bid.

What is the EMD amount and its purpose in this tender?

The EMD is ₹120,000 and serves as security for bid performance. It is to be submitted along with the bid, and may be adjusted against performance or forfeited if the bidder withdraws post award or fails to meet contract terms.

What are the sample approval requirements for Indian Army contracts?

Within 5 days of award, submit 3 samples for buyer approval. The buyer will approve or request modifications within 5 days. If delay occurs, delivery schedule is adjusted; major deviations may trigger fresh samples or contract termination at buyer discretion.

What is the delivery variation clause for this Army tender?

The purchaser may increase quantity up to 25% at contracted rates, during or after delivery. Delivery time is calculated using (Increased quantity ÷ Original quantity) × Original delivery period with a minimum of 30 days, ensuring schedule adaptability.

What standards and certifications are required for this procurement?

Bidder or OEM must hold ISO 9001; materials must be accompanied by Material Test Certificates. Suppliers must provide certificates and ensure compliance with the buyer's specifications; non-compliance may lead to rejection or contract termination.

How does the 33-item BOQ affect bidder preparation for this tender?

The BOQ comprises 33 items with mixed product categories. Bidders should prepare cross-category capabilities, ensure ISO 9001 compliance, and be ready to supply items ranging from fans to cameras and cables, subject to sample approvals and adherence to terms.