GEM

South Eastern Coalfields Limited Multipurpose Industrial Grease (V2) IS 7623 Tender 2025 India

Bid Publish Date

09-Nov-2025, 12:34 pm

Bid End Date

01-Dec-2025, 1:00 pm

Bid Opening Date

01-Dec-2025, 1:30 pm

Value

₹3,13,034

Location

KORBA , CHHATTISGARH

Progress

Issue09-Nov-2025, 12:34 pm
AwardPending
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Quantity

728

Bid Type

Two Packet Bid

Tender Overview

Organization: South Eastern Coalfields Limited (Coal India Limited). Procurement: Multipurpose Industrial Grease (V2) conforming to IS 7623 (Q3). Estimated value: ₹313,034.00. Location: not specified in the data; tender scope targets India-wide suppliers. Scope: supply of goods only, with OEM warranty certificates required at delivery. The bidder must comply with the option clause allowing quantity variation up to ±25% and delivery time calculations tied to original delivery period, with minimum 30 days extension. The ATC emphasizes bidder compliance with all bid certificates and supplier authorizations.

Technical Specifications & Requirements

  • Product category: Multipurpose Industrial Grease (V2) compatible with IS 7623 (Q3).
  • Standards: IS 7623 (Q3) referenced for receipt and acceptance.
  • Delivery: Delivery period as per option clause; additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
  • Warranty & after-sales: OEM warranty certificates required at delivery; seller must provide established installation, commissioning, training, troubleshooting and maintenance service network in India with service centers near consignee destinations.
  • GST: Bidder to determine GST; reimbursement as per actuals or applicable rates, capped to quoted GST percentage.
  • Documentation: Manufacturer authorization if bidding via authorized distributors/service providers; upload all requested certificates.

Terms, Conditions & Eligibility

  • Option Clause: Quantity can vary by up to ±25% during contract placement and currency; delivery periods adjust accordingly.
  • Scope: Bid price to include all cost components; scope is strictly the supply of goods.
  • Warranty: Warranty period as per IS 7623-based specifications from final acceptance or post-installation testing at consignee location; OEM warranty certificates must be provided.
  • GST: GST payable by bidder; reimbursement aligned with actuals or prevailing rates up to the quoted GST rate.
  • Authorization: OEM authorization required for distributors; include detailed name/address/contact information.
  • Compliance: Non-submission of required certificates may lead to bid rejection; ensure all ATC terms are satisfied.
  • Service & Support: Robust after-sales service network within India with local service centers near consignee.

Key Specifications

    • Product: Multipurpose Industrial Grease (V2)
    • Standard: IS 7623 (Q3)
    • Quantity/Value: Estimated value ₹313,034.00; exact quantity not disclosed
    • Delivery: Extended via option clause with minimum 30 days beyond original period
    • Warranty: OEM warranty certificates required at delivery; post-installation warranty as per IS 7623
    • Authorisation: OEM authorization for distributors; full contact details required
    • Service: In-country installation, commissioning, training, troubleshooting and maintenance network
    • GST: Bidder bears GST; reimbursement as per actuals or rate up to quoted GST

Terms & Conditions

  • Option Clause allows ±25% quantity variation during contract and currency at contracted rates

  • Supply scope limited to Goods; no works or services beyond delivery and after-sales support

  • OEM warranty certificates mandatory at time of goods delivery

  • GST payable by bidder; reimbursement aligned to actuals or applicable rate within quoted GST

  • Manufacturer/Authorized Distributor authorization required with full contact details

  • Compliance with all bid certificates and ATC terms is mandatory for bid acceptance

Important Clauses

Payment Terms

GST and other taxes to be borne by bidder; reimbursement as per actuals or applicable rates; no explicit advance mentioned

Delivery Schedule

Delivery period can be extended by up to the calculated time based on quantity variation; minimum 30 days extension if applicable

Penalties/Liquidated Damages

Details not explicitly provided; penalties typically apply for delayed delivery as per bidder terms and local procurement rules

Bidder Eligibility

  • Proven experience in supplying industrial greases or similar lubricants to large government or coal-sector projects

  • Financial stability evidenced by 2-3 years of audited statements

  • Authorized OEM/Distributor status with complete authorization documentation

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar grease procurement

4

Financial statements (last 2-3 years)

5

Emd/Security deposit documents (if applicable)

6

OEM authorization or dealer/authorisation certificate

7

Technical compliance certificates for IS 7623 (Q3) or related approvals

8

Installation/commissioning and training capability details

9

Service centers list near consignee locations

Frequently Asked Questions

Key insights about CHHATTISGARH tender market

How to bid for IS7623 grease tender in SECL India 2025?

Bidders must submit GST, PAN, financials, experience certificates and OEM authorization. Provide OEM warranty details, IS 7623 (Q3) compliance proof, and installation/training capabilities. Ensure the bid includes the full cost for delivery, with eligibility under the ±25% quantity option and delivery-time calculations.

What documents are required for SECL grease procurement 2025?

Required documents include GST certificate, PAN card, last 2-3 years’ financials, experience certificates for similar lubricants, OEM authorization, technical compliance certificates, and service-center details. Upload OEM warranty and installation capabilities to meet ATC terms.

What is the estimated value and scope for the SECL grease tender?

Estimated value is ₹313,034.00. Scope is strictly the supply of Multipurpose Industrial Grease (V2) conforming to IS 7623 (Q3) with OEM warranty and post-sale service requirement within India.

What are the delivery and warranty requirements for this SECL tender?

Delivery time follows the option clause with a minimum extension of 30 days. Warranty requires OEM certificates at delivery and ongoing regional after-sales support, including installation, commissioning, and maintenance within India.

Which standards must the grease comply with for SECL procurement?

Grease must comply with IS 7623 (Q3); bidder must provide IS 7623-based proof and OEM warranty documentation to meet acceptance criteria.

How does the option clause affect contract quantity and delivery?

Contract allows up to ±25% quantity variation at placement and during currency at contracted rates; delivery period adjusts based on the formula, with minimum 30 days added if extension is triggered.

What documents prove OEM authorization for SECL bids in 2025?

Submit a formal OEM authorization or detailed dealer/distributor certificate including name, designation, address, email, and phone number to verify legitimate supply and after-sales support.

Where can I find service centers for SECL grease installation?

Provide a list of in-country service centers near consignee destinations and attach contact details to demonstrate readiness for installation, training, and maintenance within India.