GEM

Urban Development Department Uttar Pradesh LED Luminaire & Octagonal Pole Tender Bahraich 2025 IS 10322

Bid Publish Date

20-Nov-2025, 10:21 pm

Bid End Date

01-Dec-2025, 9:00 pm

Bid Opening Date

01-Dec-2025, 9:30 pm

EMD

₹20,000

Value

₹9,91,000

Location

BAHRAICH , UTTAR PRADESH

Progress

Issue20-Nov-2025, 10:21 pm
AwardPending
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Quantity

24

Category

Octagonal Pole with Single Arm or Double Arm Brackets (V2)

Bid Type

Two Packet Bid

Categories 8

DISCRETE COMPONENTS FITMENT LED LIGHT LIGHT AND BULBS HARDWARE AND FASTENERS LED LUMINARIES VENETIAN BLIND LED STREET LIGHT

Tender Overview

Organization: Urban Development Department Uttar Pradesh (E-municipalities—Eservices To Citizens And Employees Of Urban Local Bodies Of Uttar Pradesh). The procurement covers Octagonal Pole with Single Arm or Double Arm Brackets (V2) and LED Luminaire for Road and Street Lights (V2), conforming to IS 10322 (Part 5 / Section 3). Estimated value is ₹991,000 with an EMD of ₹20,000. Location: BAHRAICH, UTTAR PRADESH – 271801. The bid includes an option clause allowing quantity variation up to ±25% at contracted rates, with delivery time adjustments linked to original delivery period. Clear ATC requires product life and certification alignment; ISO and OEM requirements apply.

Technical Specifications & Requirements

  • Product scope includes Octagonal Pole with Arm Brackets and LED luminaires suitable for street lighting.
  • Standards referenced: IS 10322 (Part 5 / Section 3) for luminaires; focus on compatibility with that standard.
  • Certification expectations: bidders must hold ISO 9001:2015 and ISO 45001 certifications for the bidder or OEM.
  • Financial/turnover expectation: minimum average annual turnover as specified in the bid document; three-year financials to be audited or CA-certified.
  • Bid integrity: data sheets must match technical parameters; non-conforming offers risk rejection. A generic DFDS is not acceptable.
  • Delivery & scope: delivery terms follow the option clause, delivery period tied to order dates with potential schedule adjustments.

Terms, Conditions & Eligibility

  • EMD: ₹20,000 to be submitted with bid.
  • Experience/turnover: three-year turnover criteria; audited statements or CA certificate required.
  • Quality management: ISO 9001:2015 and ISO 45001 certifications required for bidder or OEM.
  • Document compliance: upload DOCTYPEs and data sheets; ensure no mismatch with offered products.
  • Obsolescence risk: product life of at least 3 years post-bid; avoid end-of-life items.
  • Option clause: quantities may vary by ±25% with corresponding delivery time adjustments as per contract terms.

Key Specifications

    • Product category: Octagonal Pole with Single/Double Arm Brackets (V2) and LED Luminaire for road/street lighting
    • Estimated value: ₹991,000
    • EMD: ₹20,000
    • Standard: IS 10322 (Part 5 / Section 3)
    • Standards required: ISO 9001:2015, ISO 45001
    • Delivery flexibility: option clause allows up to ±25% quantity variation
    • Documentation: must include full data sheets aligned to offered product specifications

Terms & Conditions

  • EMD of ₹20,000 to accompany bid submission

  • Three-year average turnover as specified in bid document with certified proof

  • ISO 9001:2015 and ISO 45001 certifications are mandatory for bidder or OEM

Important Clauses

Payment Terms

Not explicitly stated in data; ensure terms follow standard government procurement practice with submission of invoices after delivery and acceptance

Delivery Schedule

Delivery period linked to the last date of the original delivery order; option for additional time when quantity is increased as per 25% clause

Penalties/Liquidated Damages

Not specified; expected to be in standard form; bidders should anticipate LD for late delivery as per contract

Bidder Eligibility

  • No current liquidation, receivership, or bankruptcy proceedings

  • Product offered not end-of-life within next 3 years; OEM support implied

  • Data sheets must precisely match technical parameters

Past Similar Tenders (Historical Results)

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar projects

4

Audited financial statements or CA certificate of turnover (last 3 years)

5

EMD submission receipt or online payment proof

6

Technical bid documents and data sheets

7

ISO 9001:2015 certificate ( bidder or OEM )

8

ISO 45001 certificate ( bidder or OEM )

9

OEM authorizations or dealership certificates

10

Blacklisting/solvency undertakings (as required in ATC)

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for LED luminaires tender in Bahraich Uttar Pradesh 2025

To participate in this tender in Bahraich, bidders must meet ISO 9001:2015 and ISO 45001 requirements, provide OEM data sheets, and submit an EMD of ₹20,000. Include audited turnover for last 3 years and IS 10322 conformity evidence with data sheets.

What documents are required for the Uttar Pradesh lighting tender 2025

Required documents include GST certificate, PAN, experience certificates, audited turnover, EMD receipt, technical bid, OEM authorization, and ISO certificates. Ensure data sheets align with offered products to avoid rejection.

What are the technical standards for IS 10322 compliant poles

The tender requires compliance with IS 10322 (Part 5 / Section 3) for LED luminaires and poles. Bidders must provide product data sheets proving compatibility, along with installation and performance specifications aligned to the standard.

What is the EMD amount for this UP procurement

The EMD is ₹20,000. Submit proof of online payment or demand draft with bid submission. Ensure the EMD is valid through the bid evaluation period and contract award.

What is the delivery variation allowed under the option clause

The option clause permits up to ±25% quantity variation from the bid quantity, with delivery time adjusted by the formula (increased quantity ÷ original quantity) × original delivery period, minimum 30 days.

What turnover documentation is needed for eligibility

Provide the minimum average annual turnover for the last three years via audited balance sheets or CA certificate. If the bidder is under 3 years old, use completed years post-incorporation for turnover calculations.

Are OEM certifications required for this UP lighting tender

Yes. Bidders or OEMs must hold ISO 9001:2015 and ISO 45001 certifications. Upload certificate copies with bid and ensure data sheets match the offered product specifications.

When is the typical delivery timeline after order in UP bids

Delivery terms reference the original delivery order date; extended delivery for option quantity is allowed, but exact days depend on contract. Prepare a realistic schedule to cover up to the extended period with minimum 30 days baseline.

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