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Indian Institute Of Management VRLA Batteries IS 15549 Tender East Khasi Hills Meghalaya 2025

Bid Publish Date

17-Nov-2025, 12:11 pm

Bid End Date

01-Dec-2025, 3:00 pm

Latest Corrigendum Available

Progress

Issue17-Nov-2025, 12:11 pm
Corrigendum27-Nov-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

76

Bid Type

Two Packet Bid

Categories 3

Tender Overview

The Indian Institute Of Management invites bids for Stationary Valve Regulated Lead Acid Batteries (VRLA) conforming to IS 15549 (Q3) to serve the East Khasi Hills district, Meghalaya. The procurement scope covers supply, installation, testing, commissioning, operator training, and obtaining any statutory clearances if required. The contract references a flexible quantity approach with a 25% variation right during and after award. Emphasis on reliable after-sales support and an OEM-authorized supply chain. No BOQ items are listed in the provided data.

Technical Specifications & Requirements

Key aspects include: • Product category: VRLA batteries per IS 15549 (Q3). • Compliance with the exact standard is mandatory; no capacity or model is specified in the data. • Scope includes on-site installation, testing, commissioning, and operator training. • OEM/authorized seller must have registered Indian presence for after-sales service; service centers in the consignee state, or establishment within 30 days of award. • Dedicated toll-free support, clear escalation matrix, and service support commitments are required. • Optional extension of delivery window based on quantity variation; minimum extension rule applies.

Terms, Conditions & Eligibility

  • Quantity variation up to 25% during contract and extended period, with delivery timing recalculated. • Scope includes installation, testing, commissioning, training, and statutory clearances if any. • Average turnover requirement: last three years, audited or CA certificate; applies if entity is older than 3 years. • OEM/Authorized Seller must have a registered office in India for after-sales support. • Mandatory functional service centre in each consignee state for carry-in warranty; if not present, establishment within 30 days of award. • Dedicated toll-free service number and an escalation matrix must be provided.

Key Specifications

  • Product/service names: Stationary VRLA batteries

  • Standards: IS 15549 (Q3) compliance

  • Scope: supply, installation, testing, commissioning, operator training

  • OEM requirements: India-registered office, after-sales support

  • Service capability: functional service centre in consignee state, toll-free support, escalation matrix

Terms & Conditions

  • Quantity variation up to 25% with adjusted delivery period

  • Supply includes installation, testing, commissioning, training and statutory clearances

  • Turnover evidence required: last 3 years via audited statements or CA certificate

Important Clauses

Payment Terms

Not provided in the data; bidders should expect standard BV terms with scope to include supply, installation, testing, commissioning, and training under contract

Delivery Schedule

Delivery period governs from last date of original delivery order; option clause may extend delivery time proportional to quantity variation, minimum 30 days

Penalties/Liquidated Damages

No explicit LD details; contract allows for delivery time adjustments under option clause

Bidder Eligibility

  • Last 3 years average annual turnover meeting required threshold (documented)

  • OEM/Authorized Seller of OEM with registered office in India for after-sales support

  • Functional Service Centre in the state of each consignee location or establishment within 30 days of award

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Historical Data

Required Documents

1

Experience Criteria

2

Past Performance

3

Bidder Turnover

4

Certificate (Requested in ATC)

5

OEM Authorization Certificate

6

Additional Doc 1 (Requested in ATC)

7

Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria

8

the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Corrigendum Updates

1 Update
#1

Update

27-Nov-2025

Extended Deadline

01-Dec-2025, 3:00 pm

Opening Date

01-Dec-2025, 3:30 pm

Frequently Asked Questions

Key insights about MEGHALAYA tender market

How to bid for VRLA battery tender in East Khasi Hills Meghalaya 2025

Bidders should prepare as per terms: IS 15549 compliance for VRLA batteries, submission of turnover proofs for last 3 years, GST and PAN, OEM authorization, and evidence of a functional service centre in Meghalaya or plan to establish within 30 days of award. Include EMD as applicable and ensure installation, testing, commissioning, and training are covered in the bid price.

What documents are required for VRLA battery procurement in Meghalaya 2025

Required documents include GST certificate, PAN card, audited financial statements or CA certificate indicating turnover, turnover threshold evidence, OEM authorization/identity, technical bid detailing IS 15549 compliance, and proof of a service centre in Meghalaya or plan to establish within 30 days of award.

What standards apply to VRLA batteries for this tender in Meghalaya

Bidders must supply VRLA batteries that are IS 15549 compliant (Q3). The product must meet IS 15549 specifications and be from an OEM or authorized seller with Indian presence for after-sales support. Documentation proving compliance should be included with the bid.

What is the delivery extension rule for quantity variation in this tender

The purchaser may increase quantity up to 25% at contract rates. Delivery time adjusts proportionally to the new quantity using (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days, and may extend to the original delivery window.

Are service centres required in the consignee state for VRLA batteries

Yes. For carry-in warranty, a functional service centre must exist in the consignee state. If not present at bidding time, the bidder must establish one within 30 days of award, with documentary evidence provided for payment release.

What components are included in the scope of supply for this VRLA bid

Scope includes supply, installation, testing, commissioning, operator training, and providing any statutory clearances required. The price should cover all cost components for the complete lifecycle delivery under the contract terms.

What is the expected service support arrangement for this procurement

Bidder or OEM must offer a dedicated toll-free service number and a clearly defined escalation matrix. Service commitments should align with after-sales support in Meghalaya and include prompt resolution workflows for battery-related issues.

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