GEM

Punjab Agriculture Department Tractors Tender Punjab 2025 ISO 9001 Certified

Bid Publish Date

29-Nov-2025, 2:58 pm

Bid End Date

15-Dec-2025, 3:00 pm

Location

PATIALA , PUNJAB

Progress

Issue29-Nov-2025, 2:58 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Core requirement: ISO 9001 certification for bidder or OEM
  • • OEM condition for imported tractors: registered Indian office for after-sales service
  • • Option clause: quantity may increase up to 25% during contract and currency
  • • Delivery timing governed by original delivery order; extended time formula with minimum 30 days
  • • No BOQ items available; focus on supplier readiness and compliance
  • • Location-specific tender in Punjab with agriculture sector applicability
  • • Bidder must demonstrate ability to provide service support within India

Tender Overview

The Punjab Agriculture Department seeks supply of Tractors (V1) (Q2) for agricultural operations across Punjab. While the BOQ lists zero items, bidders should prepare for a flexible procurement of tractors with potential quantity adjustments up to 25% during contract placement and in-currency. The buyer mandates ISO 9001 certification for bidders or OEMs and requires OEM authorization with India-based after-sales support for imported products. This tender emphasizes serviceability, domestic availability, and compliance with standardized quality, with delivery timelines linked to original delivery orders and extended periods as per option clauses. A clear difference-maker is the emphasis on post-purchase service capability within India.

  • Location: Punjab
  • Category: Tractors (V1) (Q2)
  • Key differentiator: option to adjust quantity up to 25% and extended delivery windows
  • Standards: ISO 9001 certification required
  • OEM/Authorized Seller requirement for imported products with registered India office

Technical Specifications & Requirements

There are no itemized BOQ specs. Core requirements include:

  • Product category: Tractors (V1) with Q2 qualification
  • Certification: bidder or OEM must hold ISO 9001
  • OEM condition: imported tractors must have an OEM registered in India for after-sales support
  • Bid flexibility: quantity may increase up to 25% at contract rates; delivery period calculated as stated in option clause
  • Delivery baseline: defined by original delivery order; extended time calculated using the formula, minimum 30 days
  • Documentation readiness: ensure compliance with ISO and OEM authorization requirements for submission

Terms, Conditions & Eligibility

  • ISO 9001 certification required for bidder or OEM
  • OEM authorization: for imported tractors, Indian office must provide after-sales service
  • Quantity flexibility: up to 25% increase/decrease at bid/contract stage
  • Delivery terms: starts from last date of original delivery order; extended delivery governed by option clause
  • Compliance: bidders must conform to Buyer Added Terms and submit requisite documentation on request

Key Specifications

  • Product/service: Tractors (V1) with Q2 qualification

  • Standards: ISO 9001 certified

  • OEM/Authorization: Indian registered office for after-sales support for imported tractors

  • Quantity flexibility: up to 25% during order placement and currency

  • Delivery: starts after last date of original delivery order; extended delivery via option clause with minimum 30 days

  • BOQ items: Not provided; procurement scope determined by organization requirements

Terms & Conditions

  • Delivery could be adjusted by up to 25%; ensure pricing remains valid for adjusted quantities

  • Imported tractors require OEM with India office for after-sales service

  • Must hold ISO 9001 certification; submit documentation to prove compliance

Important Clauses

Option Clause on Quantity

purchaser may increase or decrease bid quantity by up to 25% at contract placement and during currency at contracted rates, with delivery period adjustments as defined

Imported Products OEM Requirement

imported tractors must have OEM with registered Indian office to provide after-sales service; submit certificate to confirm

Quality Certification

bidders or OEMs must possess ISO 9001 certification; ensure documentation accompanies bid

Bidder Eligibility

  • Proven experience in supplying tractors or related agricultural machinery

  • Valid GST registration and PAN card

  • Demonstrated ISO 9001 certification or OEM-level compliance

  • Ability to provide India-based after-sales service for imported products

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates in tractor supply or related agricultural equipment

4

Financial statements demonstrating stability

5

EMD/Security deposit documentation (as applicable by purchaser)

6

Technical Compliance certificates showing ISO 9001

7

OEM authorization letters or proof of OEM status for imported tractors

8

Any India-based after-sales service capability documentation

Frequently Asked Questions

Key insights about PUNJAB tender market

How to bid on the tractors tender in Punjab 2025 for Agriculture Department?

To participate in the Punjab tractors tender, ensure your firm holds ISO 9001 certification and provides OEM authorization for imported tractors with India-based after-sales support. Prepare documentation: GST, PAN, financials, experience in tractor supply, and the OEM authorization letter. The tender allows quantity flexibility up to 25% and requires compliance with option-based delivery schedules.

What documents are required for the Punjab tractor tender submission 2025?

Submit GST certificate, PAN card, experience certificates in tractors, financial statements, and EMD documentation if applicable. Provide ISO 9001 certificate and OEM authorization proving India-based after-sales service for imported tractors. Include any manufacturer technical datasheets and service capability letters.

What are the technical spec expectations for tractors tender Punjab 2025?

The tender emphasizes Tractors (V1) Q2 with no BOQ items listed. Focus on bidder capability to meet quality standards, with ISO 9001 certification and OEM authorization for after-sales support in India. Delivery timelines hinge on the original delivery order and the option-based extension, minimum 30 days when extended.

What is the meaning of the option clause in the Punjab tractor procurement?

The option clause allows a quantity adjustment up to 25% of the bid quantity at contract and during currency at contracted rates. The delivery period for additional quantity is calculated as (increased quantity / original quantity) × original delivery period, with a minimum of 30 days.

What are the eligibility criteria for OEMs supplying imported tractors to Punjab?

Imported tractors must have an OEM registered in India with a dedicated after-sales service office. Bidders should provide OEM authorization letters, proof of Indian office, and demonstrable service capabilities. ISO 9001 certification is also mandatory for the bidder or OEM.

When will delivery timelines be determined for tractor orders in Punjab 2025?

Delivery begins after the last date of the original delivery order. If the option clause is exercised, additional time is calculated per the formula (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days.

How is ISO 9001 certification relevant to the Punjab tractor tender 2025?

ISO 9001 certification ensures consistent quality management for tractors and OEM processes. Bidders must possess or have OEM partners with ISO 9001 certification to meet procurement standards. Include ISO certificates in the bid package to satisfy evaluation criteria.

What warranty or post-sales support is expected for tractors in Punjab tender?

Post-sales support is required through an India-based OEM-authorized service network for imported tractors. Provide documentation detailing service response times, spare parts availability, and warranty terms aligned with the OEM's standard warranty and after-sales commitments.

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