GEM

Directorate General Of Quality Assurance Procurement Desktop Computers Multifunction Machines Line Interactive UPS Tamil Nadu 2025 ISO 9001

Bid Publish Date

24-Nov-2025, 10:20 am

Bid End Date

01-Dec-2025, 6:00 pm

Location

KANCHIPURAM , TAMIL NADU

Progress

Issue24-Nov-2025, 10:20 am
AwardPending
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Quantity

12

Category

Entry and Mid Level Desktop Computer

Bid Type

Two Packet Bid

Key Highlights

  • • 25% quantity variation allowed during contract at contracted rates under the option clause
  • • ISO 9001 certification mandatory for bidder or offered OEM
  • • BIS/type test certificates and product-specific approvals required with bid
  • • Functional Service Centre required in Tamil Nadu; 30-day establishment window if not present
  • • OEM authorization/certification with full contact details from distributor or service provider
  • • Faulty hard disks not returned under warranty per security policy
  • • Supply, Installation, Testing and Commissioning included in scope of supply
  • • GST treatment: actual or applicable rate, bidder to account for GST

Categories 4

UPS ATM MACHINE MICRO CONTROLLER

Tender Overview

Organization: Directorate General Of Quality Assurance (DGQA), Department Of Defence Production, located in KANCHIPURAM, TAMIL NADU. Procurements cover Entry and Mid Level Desktop Computers (Q2), Multifunction Machine MFM (V2) (Q2), and Line Interactive UPS with AVR (V2) (Q2). No BOQ items specified; scope includes supply, installation, testing, and commissioning. Estimated value is not disclosed. Key differentiators include strict compliance with ISO 9001 and the option clause allowing up to 25% quantity variation during contract. A service-center requirement within the consignee state or establishment within 30 days of award adds post-award readiness. This bid targets DGQA’s equipment provisioning for defence production readiness in Tamil Nadu.

Technical Specifications & Requirements

  • Scope of supply: Supply, Installation, Testing and Commissioning of desktop computers, multifunction machines, and UPS with AVR, as per buyer terms.
  • Standards & certifications: Mandatory ISO 9001 certification for bidder or OEM; required BIS/type test/certificates as specified in product documentation.
  • Service & support: Functional service centre in each consignee state for carry-in warranty or establish within 30 days of award; on-site warranty may override.
  • Authorisation: OEM authorization required for distributors/service providers with full contact details.
  • Delivery & flexibility: Quantity may vary up to 25% (increase or decrease) at contract placement or during currency at contracted rates.
  • Documentation: GST considerations; bidder must upload necessary certificates and authorisations with bid.
  • Policy notes: Faulty hard disks not returned under warranty; GST not guaranteed by purchaser; option clause compliance mandatory.

Terms, Conditions & Eligibility

  • EMD/financial standing: Not specified in data; bidders must ensure non-liquidity and non-bankruptcy posture per Buyer terms.
  • Delivery timeline: Delivery period aligns with original schedule plus any time for option quantity; minimum extension baseline is 30 days.
  • Payments: GST applied as actual or applicable rate; payment terms to be clarified in contract; supplier may need to follow standard govt disbursement terms.
  • Warranty & penalties: Warranties per product spec; penalties and liquidated damages not detailed in data but typical for govt tenders apply if delays surface.
  • Documentation: OEM authorization, ISO 9001, BIS/type tests, GST/PAN, experience documents, and technical compliance certificates are required with bid.
  • Eligibility: Manufacturer or authorised distributor with service center capability in Tamil Nadu; ability to establish if not present at bid time.
  • Other: No tender ID mention; section emphasizes compliance with buyer terms and standard defence procurement practices.

Key Specifications

  • Product categories: Entry and Mid Level Desktop Computers, Multifunction Machine MFM V2, Line Interactive UPS with AVR V2

  • Delivery scope: Supply, Installation, Testing and Commissioning

  • Standards: ISO 9001 (certified), BIS/type test certificates

  • Service: On-site or carry-in warranty with state-wise service centre; 30 days to establish if absent

  • Delivery quantity flexibility: ±25% during contract; delivery period adjusted accordingly

  • Authorisation: OEM authorization required for distributors

Terms & Conditions

  • Option clause permits 25% quantity variation at contract placement and during currency

  • ISO 9001 certification required for bidder or OEM; BIS/type test certificates must be submitted

  • Service centre requirement in each consignee state; establish within 30 days if not existing

Important Clauses

Payment Terms

GST will be reimbursed based on actuals or applicable rates; payment terms to be specified with contract.

Delivery Schedule

Delivery period begins from last date of original delivery order; extended time based on increased quantity; minimum 30 days.

Penalties/Liquidated Damages

Not detailed in data; standard govt LD provisions likely apply for delays and non-performance.

Bidder Eligibility

  • Bidder or OEM must hold ISO 9001 certification

  • Authorized distributor with OEM authorization and service capability

  • Functional service center in Tamil Nadu or plan to establish within 30 days of award

Past Similar Tenders (Historical Results)

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Entry and Mid Level Desktop Computer,Multifunction Machine MFM (V2),Line Interactive UPS with AVR (

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Closed: 17 February 2025
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KRISHNAGIRI, TAMIL NADU

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Closed: 17 February 2025
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Entry and Mid Level Desktop Computer,Multifunction Machine MFM (V2),Line Interactive UPS with AVR (

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VILLUPURAM, TAMIL NADU

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Closed: 19 July 2025
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THENI, TAMIL NADU

Posted: 4 February 2025
Closed: 14 February 2025
GEM

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar supply projects

4

Financial statements or solvency certificates

5

EMD documents or equivalent security as per terms

6

Technical bid documents and compliance certificates

7

OEM authorization / Manufacturer authorization with full details

8

ISO 9001 certificate (bidder or OEM)

9

BIS/type test certificates and other prescribed approvals

Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid for DGQA tender in Tamil Nadu 2025 for desktops and UPS

Bidders must submit GST, PAN, ISO 9001 certificate, BIS/type tests, OEM authorization, and experience proofs. Ensure service center capability in Tamil Nadu or plan establishment within 30 days of award. Include EMD per terms and confirm option clause compliance for ±25% quantity variation.

What documents are required for the DGQA desktop computer tender in Tamil Nadu

Required documents include GST registration, PAN, company financials, experience certificates for similar projects, ISO 9001, OEM authorization, BIS/type test certificates, and technical bid. Also attach service center details and anticipated delivery timeline as per clause conventions.

What are the technical standards for DGQA MFM V2 and UPS bids

Bidders must provide ISO 9001 certification and product-specific BIS/type test certificates. While no specs were published, ensure compliance with standard defence procurement practices and attach the relevant IS/BIS documentation for the MFM V2 and Line Interactive UPS with AVR.

When is the delivery extension allowed under the quantity option clause

Delivery extension can be triggered by up to 25% increased quantity at contract or during the currency; the additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.

What are the eligibility criteria for service centers in Tamil Nadu

Bidder must have a functional service centre in Tamil Nadu; if absent at bidding, establish one within 30 days of award. This is mandatory for carry-in warranty scenarios; on-site warranty may not require a local center.

What are the GST considerations in this procurement for Tamil Nadu

GST will be reimbursed based on actuals or applicable rates, whichever is lower, and will be subject to the bidder providing compliant GST details; the purchaser does not guarantee GST amounts beyond the quoted rate.

What is the scope of supply for the DGQA bid in Tamil Nadu 2025

Scope includes Supply, Installation, Testing and Commissioning (SITC) of Entry/Mid Level Desktop Computers, Multifunction Machines, and Line Interactive UPS with AVR, with the possibility of quantity variations up to 25% as per option clause.

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