GEM

Panchayati Raj Department Bihar Drinking Water ATM / Water Vending Machine Version 2 Tender 2025

Bid Publish Date

21-Nov-2025, 9:36 am

Bid End Date

01-Dec-2025, 6:00 pm

Bid Opening Date

01-Dec-2025, 6:30 pm

Location

SAMASTIPUR , BIHAR

Progress

Issue21-Nov-2025, 9:36 am
AwardPending
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Quantity

2

Bid Type

Two Packet Bid

Categories 4

WATER VENDING MACHINE VENDING MACHINE ATM MACHINE

Tender Overview

The Bihar Panchayati Raj Department invites bids for a Drinking Water ATM / Water Vending Machine Version 2 (Q3) ranging across specified village installations in Samastipur, Bihar. The scope includes supply, installation, testing, commissioning, operator training, and statutory clearances where applicable. An option clause allows up to 25% quantity variation during contract, with new delivery periods derived from original timelines. Detailed design drawings must be submitted within 5 days of award for buyer approval, failing which the delivery schedule may adjust. The project emphasizes on-field deployment at Rajkiy Madhya Vidyalay Chhatneswar and Rajkiy Utkramit Madhya Vidyalay Paroriya.

Technical Specifications & Requirements

  • Product category: Drinking Water ATM / Water Vending Machine (Version 2), Q3
  • Scope includes: Supply, Installation, Testing, Commissioning, and Operator Training; statutory clearances if required
  • Drawings: Detailed Design Drawings due within 5 days of award; buyer approval or modification list provided within 5 days
  • Delivery sites: Rajkiy Madhya Vidyalay, Chhatneswar; Rajkiy Utkramit Madhya Vidyalay, Paroriya, Samastipur, Bihar
  • Delivery terms: Option to extend delivery time based on quantity variation (minimum 30 days); extension calculations as specified
  • Obsolescence policy: Bidder to quote non-obsolete products with at least 1 year residual market life; OEM end-of-life not permitted
  • GST: Bidder to self-assess GST; reimbursement as per actuals or applicable rates, up to quoted GST percentage
  • Documentation: Detailed design approvals, installation, testing, commissioning, and operator training to be included in scope
  • Compliance: If not specified, products must align with standard procurement norms and be ready for site deployment

Terms & Eligibility

  • EMD: Not disclosed in the tender data; bidders must ensure financial compliance per buyer terms
  • Delivery schedule: Delivery commenced from the last date of the original delivery order; extended delivery time rules apply as per option clause
  • Performance: Items must not be obsolete and should have at least 1 year remaining market life from bid submission
  • Installation: On-site installation and commissioning at listed locations; training of operators included
  • Financial standing: Bidders must declare no liquidation or bankruptcy and provide an undertaking
  • GST: GST implications to be borne by bidder with reimbursement per actuals or applicable rate; not the buyer’s responsibility
  • Drawings: Approval process within 5 days of award; delays in Buyer approval may refix delivery period without LD
  • Misc: The bidder’s bid must reflect all costs including supply, installation, testing, commissioning, and operator training

Key Specifications

  • Product/service: Drinking Water ATM / Water Vending Machine Version 2 (Q3)

  • Quantity/Value: Not specified in tender data; scope covers supply, installation, testing, commissioning

  • Delivery: On-site installation at Rajkiy Madhya Vidyalay Chhatneswar and Rajkiy Utkramit Madhya Vidyalay Paroriya, Samastipur, Bihar

  • Standards/Certifications: Not explicitly listed; must meet procurement norms; drawings approved before fabrication

  • ELIGIBILITY: Not-obsolete in market; minimum 1 year residual life; financial standing to be demonstrated

Terms & Conditions

  • Option Clause permits quantity variation up to 25% with adjusted delivery timelines

  • Detailed Design Drawings due within 5 days of award with buyer approval required

  • On-site installation and commissioning included with operator training

  • GST to be self-assessed by bidder; reimbursement as actuals or applicable rate

  • Bidder must not be under liquidation or bankruptcy and must provide an undertaking

Important Clauses

Payment Terms

GST reimbursement as actuals or as per applicable rate; no specific payment schedule provided in data

Delivery Schedule

Delivery starts from last date of original delivery order; option-based extensions possible with minimum 30 days

Penalties/Liquidated Damages

No explicit LD details provided in the available terms; contract may include standard penalties per buyer terms

Bidder Eligibility

  • No liquidation or bankruptcy status; undertaking required

  • Non-obsolete product with at least 1 year residual market life

  • GST compliance and financial viability evidenced by statements

  • Ability to install and commission at specified Bihar sites

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Historical Data

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar water vending / EMI equipment projects

4

Financial statements (last 2-3 years)

5

EMD/Security deposit proof (as applicable by buyer terms)

6

Technical bid documents demonstrating compliance with design/drawings

7

OEM authorization or JV/consortium agreement if applicable

8

Undertaking of non-liquidity and non-bankruptcy

9

Declaration of not-obsolete/with at least 1 year residual market life

Frequently Asked Questions

Key insights about BIHAR tender market

How to bid for Drinking Water ATM tender in Bihar 2025

Bidders must submit GST registration, PAN, experience certificates, financial statements, and EMD proof. Ensure non-obsolescence with at least 1 year residual market life. Provide Detailed Design Drawings within 5 days of award for buyer approval and comply with on-site installation and operator training.

What documents are required for Bihar water vending tender 2025

Required documents include GST certificate, PAN card, experience certificates for water vending projects, financial statements for last 2-3 years, EMD proof, OEM authorizations if applicable, and an undertaking of non-liquidity or bankruptcy. Technical bid to demonstrate compliance with drawings approval.

What are the delivery terms for 25% quantity variation

The buyer may increase or decrease quantity by up to 25% at contract placement and during currency. Delivery period extension uses a formula: (Increased quantity / Original quantity) × Original delivery period, minimum 30 days, with possible further extension to the original period.

What standards or certifications are expected for Bihar water ATM

No specific standards are listed in the data; bidders should ensure compliance with general procurement norms and obtain OEM authorizations where applicable. Detailed design drawings must be approved by the Buyer before fabrication.

When will Detailed Design Drawings need to be approved for this tender

Detailed Design Drawings must be submitted within 5 days of award. The Buyer will approve or provide a list of modifications within 5 days; delays in approval may refix the delivery period without liquidated damages.

What is included in scope of supply for the Bihar water ATM tender

Scope includes supply, installation, testing, commissioning of the Drinking Water ATM, and training of operators. It also covers provision of any statutory clearances required and on-site commissioning at specified Samastipur locations.

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