GEM

Indian Coast Guard Paints and Solvents Tender 2025 India – Linseed Oil Boiled, Paints, Thinner, Epoxy Primers

Posted

31 Oct 2025, 06:43 pm

Deadline

10 Nov 2025, 07:00 pm

EMD

₹4,47,454

Value

₹89,49,087

Progress

Issue31 Oct 2025, 06:43 pm
AwardPending
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Quantity

27400

Category

Paint Black Heat Resistant

Bid Type

Two Packet Bid

Key Highlights

  • • Vendor must have 3 years of experience supplying similar products to government entities
  • • EMD amount of ₹447,454; GST compliance and GST invoice submission on GeM portal required
  • • Option clause allows up to 50% quantity variation with extended delivery timelines and a 30-day minimum extension
  • • Pre-dispatch and post-receipt inspections governed by ATC; inspection by Buyer Board of Officer or designated agency
  • • Large multi-line coating and solvent assortment including Linseed Oil Boiled, Oil & Grease Remover, and Jotun paints
  • • OEM or reseller acceptance with contract copies for prior similar supply
  • • Detailed BOQ indicates three lots for Linseed Oil Boiled and Oil & Grease Remover with specific quantities

Tender Overview

The Indian Coast Guard, under the Department of Defence, invites bids for a package of paints, oils, solvents, and related products including Linseed Oil Boiled, Oil & Grease Remover, and a range of Jotun coatings such as Hard Top XP and Interthane 990 variants. Estimated contract value is ₹8,949,087 with an EMD of ₹447,454. Itemized quantities include Linseed Oil Boiled: 1180 Ltrs first lot, 590 Ltrs second, 590 Ltrs third and Oil & Grease Remover: 2500 Ltrs total (1250 Ltrs + 1250 Ltrs). Location details are not specified. The procurement requires GST compliance and vendor-code creation documents, with pre-dispatch or post-receipt inspections as indicated by ATC. A wide spectrum of paints and solvents signals a multi-line supply contract covering coatings, solvents, and related consumables. A 50% quantity flex clause is available, plus extended delivery time provisions, with POD-style acceptance and GST-invoice requirements on GeM portal submission. The tender emphasizes supplier capability to meet government procurement standards and timely delivery across multiple lots. The entry of a single prime product meeting the highest value for bunch bids is demanded.

Technical Specifications & Requirements

  • Items include: Linseed Oil Boiled, Oil & Grease Remover, and a suite of paints/solvents (e.g., Yellow Terracotta, Epoxy Red Oxide Primer, Epoxy Allum Primer, Black Enamel, Fluorescent Red/Yellow paints, Guarded Jotun Hard Top XP White/Green, Interthane 990 Signal Green, and Thinner/Turpentine Oil Solvent).
  • Estimated value: ₹8,949,087; EMD: ₹447,454.
  • Quantity mix: Linseed Oil Boiled across three lots (1180 Ltrs, 590 Ltrs, 590 Ltrs); Oil & Grease Remover across three lots (2500 Ltrs total: 1250 Ltrs + 1250 Ltrs).
  • Inspection: Pre-dispatch or post-receipt inspection options; Board of Officer inspection at delivery address.
  • GST: Bidder to ensure GST compliance; GST invoice and GST portal payment screenshots required on GeM.
  • Delivery/option clause: Purchaser may alter quantity up to 50% with extended delivery time formula; minimum 30 days if extension applies.
  • Compliance: Vendors must have 3 years of Government supply experience for similar products; OEM or reseller acceptable with contract copies.
  • Documentation: GSTIN, PAN, cancelled cheque, EFT mandate; vendor-code creation documents.

Terms, Conditions & Eligibility

  • EMD: ₹447,454; payment as per GST rules; reimbursement as actual or applicable rates, whichever lower.
  • Delivery terms: Quantity increase/decrease up to 50%; delivery period calculated as (additional quantity/original quantity) × original period; minimum 30 days.
  • Inspection: Pre-dispatch and post-receipt inspections available; nominated inspection agency or Board of Officer.
  • GST/upload: GST invoice and GST portal payment screenshot must be uploaded during GeM invoice generation.
  • Eligibility: Bidder or OEM must have supplied same/similar products to Central/State Govt or PSUs for 3 years; primary product value must meet criterion in case of bunch bids.
  • AtC/ATC: ATC clauses include inspection and delivery conditions; bulk quantities subject to option clause.
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; vendor-code creation prerequisites.
  • Warranty/penalties: Not explicitly stated; standard government procurement penalties apply per ATC.

Key Specifications

  • Linseed Oil Boiled: 1180 Ltrs (1st lot) + 590 Ltrs (2nd lot) + 590 Ltrs (3rd lot)

  • Oil & Grease Remover: 2500 Ltrs total (1250 Ltrs + 1250 Ltrs per two lots)

  • Total estimated contract value: ₹8,949,087

  • EMD: ₹447,454

  • Nominated Inspection Agency: Buyer-selected; Board of Officer inspection at delivery address

  • GST invoicing on GeM portal with GST payment screenshot

Terms & Conditions

  • EMD amount and GST compliance are mandatory submission elements

  • 50% quantity variation and extended delivery time per option clause

  • 3 years Govt/PSU supply experience required; OEM/ reseller accepted with contracts

Important Clauses

Payment Terms

GST-compliant invoicing; GST payment reimbursement as actual or lowest applicable rate; GeM GST invoice upload and GST portal payment screenshot required

Delivery Schedule

Option to increase/decrease quantity up to 50%; delivery period adjusted by formula; minimum 30 days for extended delivery

Penalties/Liquidated Damages

Standard LDs likely per ATC; not explicitly detailed in provided terms

Bidder Eligibility

  • 3 years’ proven supply experience of similar products to central/state governments or PSUs

  • Demonstrated capability to supply Linseed Oil, Oil & Grease Remover, and coatings to multi-lac format

  • Valid GST registration and PAN; EFT mandate and cancelled cheque furnished

Bill of Quantities (BOQ) 20 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Linseed Oil Boiled Linseed Oil Boiled 1,180 ltrs mansisopan.1873 90
2 Oil and Grease Remover Oil and Grease Remover 2,500 ltrs mansisopan.1873 90
3 Terracotta Paint Yellow Terracotta Paint Yellow 160 ltrs mansisopan.1873 90
4 Thinner Thinner 5,900 ltrs mansisopan.1873 90
5 Turpentine Oil Solvent Turpentine Oil Solvent 2,000 ltrs mansisopan.1873 90
6 Water Proof Paint Water Proof Paint 240 ltrs mansisopan.1873 90
7 Terracotta Paint White Terracotta Paint White 2,000 ltrs mansisopan.1873 90
8 Paint Epoxy Red Oxide Primer Paint Epoxy Red Oxide Primer 1,740 ltrs mansisopan.1873 90
9 Paint Epoxy Allum Primer Paint Epoxy Allum Primer 420 ltrs mansisopan.1873 90
10 Paint Black Enamel Paint Black Enamel 180 ltrs mansisopan.1873 90
11 Paint Black Heat Resistant Paint Black Heat Resistant 1,580 ltrs mansisopan.1873 90
12 Paint Dark Grey Paint Dark Grey 80 ltrs mansisopan.1873 90
13 Paint Fluorescent Red Paint Fluorescent Red 20 ltrs mansisopan.1873 90
14 Paint Fluorescent Yellow Paint Fluorescent Yellow 600 ltrs mansisopan.1873 90
15 Paint Red Signal Paint Red Signal 2,760 ltrs mansisopan.1873 90
16 Paint Silver Paint Silver 3,360 ltrs mansisopan.1873 90
17 Paint Terracotta Red Paint Terracotta Red 1,680 ltrs mansisopan.1873 90
18 Hard Top XP White Make Jotun Hard Top XP White Make Jotun 780 ltrs mansisopan.1873 90
19 Hardtop XP Green 257 Make Jotun Hardtop XP Green 257 Make Jotun 60 ltrs mansisopan.1873 90
20 Interthane 990 Signal Green PHL549 A 20LT Interthane 990 Signal Green PHL549 A 20LT 160 ltrs mansisopan.1873 90

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Required Documents

1

GST certificate

2

PAN card

3

Cancelled cheque

4

EFT mandate certified by bank

5

Evidence of 3 years of Govt/PSU supply experience

6

Contract copies for similar products

7

OEM authorization (if applicable)

Frequently Asked Questions

How to bid for the Indian Coast Guard paints and solvents tender 2025?

Bidders must meet 3-year government supply experience and provide GSTIN, PAN, cancelled cheque, and EFT mandate. Upload GST-compliant invoices on GeM and submit contract copies for similar products. Ensure OEM authorization if bidding as reseller and comply with the 50% quantity variation option.

What documents are required for vendor-code creation and submission?

Required documents include PAN, GSTIN, cancelled cheque, EFT mandate certified by bank, and evidence of prior government contracts for similar items. For OEMs, provide authorization letter; ensure GST invoice and GST portal payment proof during bid submission.

What are the key quantities for Linseed Oil Boiled in this tender?

Total Linseed Oil Boiled quantity across three lots is 1180 Ltrs for the first lot and 590 Ltrs each for the second and third lots, totaling 2360 Ltrs. Ensure timely delivery per the option clause with potential 50% quantity variation.

What inspection regimes are specified for acceptance of stores?

Inspection can be pre-dispatch at seller premises or post-receipt at consignee site; Board of Officer will inspect at delivery address if post-delivery acceptance is invoked. One of the nominated inspection agencies may also conduct pre-dispatch checks per ATC.

What is the EMD amount and its payment terms for this procurement?

EMD is ₹447,454. Payment terms require GST-compliant invoicing; reimbursement will be as actual GST or applicable rate, whichever is lower, with GST invoice upload on GeM portal.

What standards or certifications are explicitly required for coatings?

The tender references various paints and primers (e.g., Epoxy Red Oxide Primer, Epoxy Allum Primer, Hard Top XP) but does not list explicit IS/ISO standards; bidders should ensure product compliance with applicable IS/ BIS or ISO norms as per Govt tender practice and OEM approvals.

When is delivery expected under the option clause for quantity changes?

Delivery timing adjusts with the formula: (additional quantity ÷ original quantity) × original delivery period, with a minimum extension of 30 days. The purchaser may extend delivery within the contracted rates for up to 50% more quantity.

What is the GST invoicing requirement during GeM bid submission?

Bidders must upload scanned GST invoices and a GST portal payment screenshot during GeM invoice generation. This ensures GST compliance and aligns with the buyer’s reimbursement policy.