GEM

Indian Army ESD Workstations Tender Meghalaya 793101 ISO/IS standards 2025

Bid Publish Date

28-Nov-2025, 7:44 pm

Bid End Date

01-Dec-2025, 8:00 pm

Location

RI BHOI , MEGHALAYA

Progress

Issue28-Nov-2025, 7:44 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

4

Bid Type

Two Packet Bid

Categories 1

IT EQUIPMENT

Tender Overview

The Indian Army, Department Of Military Affairs, invites a procurement tender for ESD Workstations under the Q3 category at RI BHOI, MEGHALAYA 793101. The tender references bulk supply potential with quantity adjustment up to 25%, and contract terms allow extension within specified delivery rules. An advance sample approval process is required prior to bulk manufacturing, with a tight five-day window for submitting an advance sample and for Buyer feedback. The absence of BOQ items indicates undefined quantities and value, placing emphasis on compliance with contract-specified delivery and sample approval timelines. The procurement emphasizes conformance to Buyer-specified samples, and potential contract termination for major deviations. The tender highlights a structured option clause to accommodate fluctuating orders within the original framework and extended delivery periods.

Technical Specifications & Requirements

  • No formal product specifications or BOQ items are published in the tender.
  • Key process requirements include: advance sample submission within 5 days of contract award; supplier to supply samples free of cost for testing; Buyer to approve or request modifications within 5 days.
  • If Buyer delays approval, the delivery period may be refixed without Liquidated Damages (LD) for the delay duration; bulk supply must conform to approved sample with modifications.
  • If samples show major deviations, the Buyer may require fresh samples or terminate the contract with notice.
  • The Tender falls under the ESD Workstations (Q3) category, with optional quantity expansion up to 25% during execution.

Terms & Eligibility

  • Delivery window: initial schedule tied to the last date of the original delivery order; extended time calculated as (additional quantity / original quantity) × original delivery period, minimum 30 days.
  • Option clause allows quantity variation up to 25% during contract, and up to 25% during currency at contracted rates.
  • After award, the Successful Bidder must submit an advance sample within 5 days; acceptance or modification timeline is also 5 days.
  • If no technical specifications are provided, the bidder must rely on the approved sample framework and contract specifications.
  • Essential requirements include compliance with sample-based supply, alignment to delivery timelines, and possible contract termination for significant deviations.

Key Specifications

  • Product category: ESD Workstations (Q3)

  • Advance sample submission: 5 days from contract award

  • Advance sample approval: 5 days from submission

  • Delivery extension rule: (additional quantity / original quantity) × original delivery period with a minimum of 30 days

  • Quantity variation: up to 25% during order placement and currency of contract

Terms & Conditions

  • Option clause allows 25% quantity adjustment at order and during contract

  • Advance sample required within 5 days; approval or modification within 5 days

  • Delivery period may extend if sample approval is delayed, LD not applied during delay

  • Major deviations in samples may trigger fresh samples or contract termination

  • No BOQ/specifications published; rely on approved sample and contract terms

Important Clauses

Payment Terms

Not specified in tender; typical government contracts allow milestone/advance payment subject to approved samples; no explicit percentage provided

Delivery Schedule

Delivery starts from last date of original delivery order; extension formula applies with minimum 30 days; option quantity adjustments permitted

Penalties/Liquidated Damages

Not explicitly defined; delays due to Buyer sample approval may postpone delivery without LD; major deviations can lead to contract termination

Bidder Eligibility

  • Experience in supplying or manufacturing ESD/workstations or similar IT/defense hardware

  • Capability to provide advance samples and meet sample-approval timelines

  • Compliance with government procurement norms for security equipment and military standards

🤖 AI-Powered Bidder Prediction

Discover companies most likely to bid on this tender

Live AI
Historical Data

Required Documents

1

Experience Criteria

2

Past Performance

3

Bidder Turnover

4

Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria

5

the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Frequently Asked Questions

Key insights about MEGHALAYA tender market

How to bid for ESD workstations tender in Meghalaya 2025

Bidders must submit technical and financial bids along with GST registration, PAN, and OEM authorizations where applicable. Ensure compliance with the advance sample requirement (sample due within 5 days of award) and accept the 25% quantity variation clause. Follow delivery terms based on the last delivery order date.

What documents are required for this Army procurement in RI BHOI

Submit GST certificate, PAN card, experience certificates in similar projects, financial statements, EMD/Security deposit documents, technical bid, and OEM authorization if OEM is not the bidder. Ensure samples are included for testing and approval per contract framework.

What are the delivery extension rules for quantity variations

Delivery extension uses formula: (Additional quantity / Original quantity) × Original delivery period, with a minimum of 30 days. If the original period is under 30 days, extension equals the original period; extension can go up to the original delivery period.

What happens if advance sample is not approved promptly

If approved late, the delivery period is refixed by the buyer for the delay period without LD. If major deviations are detected, fresh samples may be required or contract terminated after notifying deviations.

Are there any penalties for delays due to Buyer approvals

Delays caused by Buyer sample approval do not incur Liquidated Damages by default; however, prolonged delays may lead to delivery timeline adjustments and potential renegotiation of schedules, while ensuring conformance to approved samples.

What is the scope of the 25% option clause in this tender

The purchaser reserves the right to increase or decrease the quantity up to 25% at contract placement and during the currency of the contract at contracted rates, influencing delivery timelines and production planning.