Indian Army Signage Board (V4) Tender Panchkula Haryana 2025 — Supply, Installation & Testing

Tender Overview

The Indian Army (Department Of Military Affairs) in Panchkula, Haryana invites bids for the procurement of Signage Board (V4) (Q3), focusing on supply, installation, testing, and commissioning. The tender emphasizes real-world deliverables and the need to provide compliant past-project evidence rather than generic experience statements. The contract contemplates an advance sample approval process within 5 days of award, with sample modification cycles defined by the buyer. A non-trivial emphasis is placed on obtaining approvals prior to bulk manufacturing and on ensuring adherence to the approved sample specifications. The document highlights risk management around sample delays, potential delivery period adjustments, and the possibility of contract termination for major deviations from specifications. The scope may include GST considerations managed by bidders, with reimbursement as per actuals or applicable rates. Key differentiators include the buyer’s insistence on concrete documentary proof of past execution and a clearly defined sample validation timetable, which shapes project scheduling and cash flow. The absence of a BOQ suggests a flexible or project-driven scope depending on the intermediary samples and installation needs.

Technical Specifications & Requirements

• Product category: Signage Board (V4) (Q3) for the Indian Army, location: Panchkula, Haryana.
• No formal technical specifications or BOQ items are published; bidders should rely on the contract’s sample approval framework and typical signage standards.
• Terms include an advance sample approval within 5 days of contract award, with modification lists provided within 5 days of receipt; bulk supply contingent on sample conformity.
• Scope of supply includes Supply, Installation, Testing and Commissioning; GST considerations are bidder-responsible with reimbursement as per actuals or applicable rate.
• Past Experience documentation accepts contract copies with invoices, client execution certificates, or equivalent documents as proof.
• Buyer added terms emphasize self-certification and third-party validation where applicable, with potential for bulk-delivery schedule adjustments if approvals lag.

Terms, Conditions & Eligibility

• Past project experience proof can be a contract copy with invoice(s) and bidder self-certification, or a client execution certificate.
• Advance sample approval required within 5 days of contract award; any modifications must be communicated within 5 days; bulk supply contingent on approved sample; non-conformity may lead to termination.
• GST responsibility rests with bidders; reimbursement will be based on actuals or applicable rates, whichever is lower.
• Scope includes Supply, Installation, Testing and Commissioning of Signage Board (V4) (Q3); BOQ items are not published, indicating a flexible scope.
• No explicit EMD amount is provided in the data; bidders should verify bank guarantee or online EMD as per standard GEM norms.
• Documentation should include past performance evidence and fulfillment of project execution criteria as outlined above.