GEM

Purvanchal Vidyut Vitaran Nigam Limited cab hiring tender Varanasi UP - 2023 Sedan Fleet ISO/IS 550 compliant 2025

Bid Publish Date

22-Nov-2025, 1:03 pm

Bid End Date

04-Dec-2025, 1:00 pm

Value

₹9,34,560

Location

VARANASI , UTTAR PRADESH

Progress

Issue22-Nov-2025, 1:03 pm
AwardPending
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Quantity

3

Bid Type

Two Packet Bid

Categories 1

PASSENGER MOTOR VEHICLES

Tender Overview

Purvanchal Vidyut Vitaran Nigam Limited (Varanasi) seeks a monthly basis cab and taxi hiring service without fuel for sedan models (Honda Amaze, Maruti Dzire, Tata Zest, Hyundai Xcent, Ford Aspire, Nissan Sunny, Tata Zigor) aligned to a 2023 model year fleet. Estimated contract value is ₹934,560 with travel cycles spanning 50,000-75,000 kms. Location is VARANASI, UTTAR PRADESH - 221001. Key differentiators include a flexible contract quantity/duration up to 25% and an online RTGS/Bank transfer EMD submission option. The buyer requires personnel-wage compliance and explicit salary payment priorities to staff deployed at the client site, with supporting statutory documents. This tender includes a unique excess settlement mechanism for invoicing and compulsory past-experience proof. This procurement targets vendors capable of delivering a reliable, compliant sedan fleet under government procurement norms.

  • Organization: Purvanchal Vidyut Vitaran Nigam Limited (Varanasi)
  • Product/Service: Monthly cab and taxi hiring (sedan fleet, fuel not included)
  • Location: Varanasi, Uttar Pradesh
  • Estimated value: ₹934,560; Vehicles: 2023 sedans; KM band: 50k-75k;
  • Key terms: 25% quantity/duration variation, RTGS/online EMD payment, wage-payment precedence clause, past-experience proof requirements

Technical Specifications & Requirements

  • Vehicle types: Honda Amaze, Maruti Dzire, Tata Zest, Hyundai Xcent, Ford Aspire, Nissan Sunny; model year: 2023
  • Service scope: monthly cab/hire without fuel for official travel; no BOQ items provided
  • KM range: 50,000-75,000 kms (contextual cycle expectation per period)
  • Payment/EMD: EMD via online RTGS/Internet banking to the beneficiary account; details provided; vendor to upload payment proof
  • Experience docs: acceptable proofs include contract copies with invoices and client execution certificates
  • Additional terms: wage payment obligation on vendor side; excess settlement option for invoicing up to a defined percentage; option clause allows up to 25% alteration
  • Standards/certifications: not specified; emphasis on compliance with government procurement terms and wage-related documentation

Terms, Conditions & Eligibility

  • EMD: payment method and proof via online transfer to beneficiary account; details provided in terms
  • Experience: past contracts with invoices or execution certificates acceptable; client validation required
  • Delivery/Service start: delivery timelines not explicitly provided; contract-based scheduling applies
  • Payment terms: salaries paid by service provider to deployed staff, with claims to buyer later
  • Documentation: GST, PAN, experience certificates, financial statements, EMD proof, and technical/compliance documents per terms
  • Penalties/LD: no explicit LD amount listed; standard vendor compliance applies
  • Warranties/AMC: not specified; focus on wage compliance and service continuity

Key Specifications

  • Vehicle fleet: sedan models listed (Honda Amaze, Maruti Dzire, Tata Zest, Hyundai Xcent, Ford Aspire, Nissan Sunny, Tata Zigor) for 2023 model year

  • Category: monthly cab and taxi hiring service without fuel

  • Estimated contract value: ₹934,560

  • KM coverage: 50,000-75,000 kms per cycle

  • EMD submission: online RTGS/internet banking with proof

  • Experience proofs: contracts with invoices or client execution certificates

  • Variation clause: contract quantity/duration up to 25% at renewal or issue

  • Excess settlement: additional charges permissible up to a disclosed percentage

  • Payroll compliance: vendor to pay staff salaries first with statutory documentation

Terms & Conditions

  • EMD must be paid via online RTGS with proof of transfer

  • Contract quantity/duration can vary up to 25% during issues

  • Wage payment priority: vendor pays staff before invoicing buyer

Important Clauses

Payment Terms

EMD via RTGS; salaries paid by vendor; invoices supported with PF/ESIC and bank statements

Delivery Schedule

Service commencement and schedule to be defined in contract; monthly basis with fleet availability

Penalties/Liquidated Damages

No explicit LD amount; standard tender penalties to be defined in final contract

Bidder Eligibility

  • Experience in government cab/hire services for sedan fleets

  • Financial capacity demonstrated by turnover and solvency documents

  • Valid GST and PAN, with compliant wage payment records

  • RTGS-enabled EMD submission capability and online payment proof

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Required Documents

1

GST registration certificate

2

PAN card

3

Past experience contracts with invoices or execution certificates

4

Financial statements showing turnover

5

EMD payment receipt or online transfer proof

6

Technical bid/compliance documents

7

OEM authorizations or vehicle supplier confirmations

8

Employee wage payment documentation (PF/ESIC records)

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

What documents are required for cab hiring tender in Varansi?

Bidders must submit GST registration, PAN card, past experience contracts with invoices or execution certificates, financial statements, EMD proof via online RTGS, and technical/compliance documents. OEM authorizations and wage documentation may be required for staff deployment and statutory compliance.

How to submit EMD for Purvanchal Vidyut Vitaran cab tender 2025?

Submit EMD via online RTGS to Executive Engineer, UECD-I, Varanasi with account number 8858002100001438; include your bid number and bidder name in the transfer details and upload proof of payment in the bid portal to complete submission.

What are the vehicle models included in the sedan fleet tender 2025 Varansi?

Eligible sedans include Honda Amaze, Maruti Dzire, Tata Zest, Hyundai Xcent, Ford Aspire, Nissan Sunny, Tata Zigor for the 2023 model year; fleet must support 50,000-75,000 kms per cycle and be available on a monthly basis.

What is the variation allowed in contract quantity for this tender?

The contract allows a variation up to 25% in contract quantity or duration at the time of contract issue; post-issuance, increases remain capped at 25% during renewal or extension, and bidders must accept revised terms.

What are the payment terms for cab services under this UP tender?

Vendor wages must be paid first to deployed staff with proper PF/ESIC documentation; the buyer reimburses after wage payment. Invoices must accompany statutory documents and payroll proofs as part of approval and payment cycles.

What past experience proofs are acceptable for eligibility?

Acceptable proofs include a contract copy with invoices and bidder self-certification, execution certificate from the client showing contract value, or third-party notes confirming contract execution; ensure documentation aligns with the service scope.

Which standards or certifications are required for this cab tender?

While explicit standards are not listed, bidders should ensure compliance with government procurement norms, wage-related documentation (PF/ESIC), and provide OEM authorizations or fleet supplier confirmations to demonstrate vehicle provenance and service readiness.

Where is the cab tender located and who is the organization?

The tender is in Varansi, Uttar Pradesh, organized by Purvanchal Vidyut Vitaran Nigam Limited under the Energy Department, for monthly sedan cab services with a 2023 model fleet and 50k-75k km cycles.

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