Open Water Resources NPROCURE

Tender for Operation, Maintenance & Repair of Pumping Machinery - 6-Month Contract

Posted

30 Oct 2025, 06:00 pm

Deadline

11 Nov 2025, 06:00 pm

EMD

₹19,900

Value

₹19,82,624

Location

PANCH MAHALS , GUJARAT

Progress

Issue30 Oct 2025, 06:00 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

Water Resources

Tender Fee

₹900

Contract Form

Works

Completion Period

6  Months

Currency Type

Single

This government tender offers a unique opportunity for experienced contractors to provide operation, maintenance, and repair services for electro-mechanical water pumping machinery at Kalol Head Works in Gujarat. Managed by the Gujarat Water Supply and Sewerage Board, the project aims to ensure efficient water resource management through a 6-month contract. Bidders must meet strict eligibility criteria, submit all required documents electronically via the NPROCURE portal, and adhere to specified deadlines. The tender encompasses comprehensive maintenance, emergency repairs, and performance monitoring of critical pumping systems, supporting Gujarat's water infrastructure development. With an estimated project value of INR 19.82 lakh, this tender is ideal for companies specializing in water infrastructure, mechanical equipment maintenance, and electrical systems seeking to contribute to public water supply initiatives. The process emphasizes transparency, technical competence, and cost-effectiveness, making it a valuable opportunity for qualified firms to showcase their expertise in government infrastructure projects.

Scope Of Work

The scope includes:

  • Operation and Maintenance of Pumping Machinery: Responsible for the daily operation, routine maintenance, and troubleshooting of all electro-mechanical pump systems at designated head works.
  • Repair Works: Conduct miscellaneous repairs of electrical and mechanical components as required, including replacement of worn-out parts.
  • Monitoring & Reporting: Regular monitoring of system performance, recording operational data, and submitting maintenance reports.
  • Compliance: Ensure all work complies with technical standards and safety regulations.

The process involves:

  1. Preparation of Maintenance Schedule: Plan daily, weekly, and monthly maintenance activities.
  2. Execution of Maintenance Tasks: Perform scheduled and ad-hoc repairs.
  3. Troubleshooting & Repairs: Identify faults, diagnose issues, and execute repairs promptly.
  4. Documentation & Reporting: Maintain detailed logs and submit reports to the project authority.
Key Deliverables Specifications
Pumping Machinery Operation 24/7 operational readiness
Routine Maintenance Weekly checks and servicing
Emergency Repairs Immediate response within stipulated time
Performance Reports Monthly and final reports

The contractor shall also undertake miscellaneous repair works in various sections of Kalol HW as per instructions.

Technical Specifications

The contractor must ensure:

Parameter Specification
Pumping Capacity As per technical bid documents
Power Supply 3-phase, 440V, 50Hz
Mechanical Components Conforming to IS standards
Control Systems Automated control panels with remote monitoring

Sequential procedures include:

  • Conduct initial site inspection.
  • Prepare maintenance and repair plan.
  • Execute operations and repairs as per schedule.
  • Perform testing and commissioning after repairs.
  • Submit compliance and performance reports.

Financial Requirements

The estimated contract value is approximately INR 19,82,623.45. The financial breakdown includes:

Cost Component Amount (INR)
Labour & Materials 14,00,000
Equipment & Tools 3,00,000
Miscellaneous Expenses 1,82,623.45

Payment terms are:

  • 30% advance upon contract signing.
  • 50% after completion of 50% of work.
  • Remaining 20% after final acceptance.

The bidder must submit a bid security (EMD) of INR 19,900 and adhere to the bid validity period of 180 days.

AI-Powered Bidder Prediction

Companies most likely to bid

Unlock Bidder Insights

AI predictions on likely bidders

Eligibility Criteria

✓ Must have valid registration and licenses for mechanical maintenance services.
✓ Proven experience in operating and maintaining electro-mechanical water pumping systems.
✓ Financial stability with minimum annual turnover of INR 50 lakh in the last 3 years.
✓ Submission of tender fee (INR 900) and EMD of INR 19,900 along with relevant documents.

Qualification Criteria Minimum Requirement
Experience At least 3 years in water resource infrastructure maintenance
Financial Turnover INR 50 lakh annually in last 3 years
Technical Capability Proven track record of handling similar projects
Certification Valid electrical/mechanical contractor licenses

✓ Bidders must submit all required documents for primary, technical, and price stages as specified in the tender.

Bidding Process

Process Timeline

1. Prilmanry Stage

12-11-2025 15:00

2. Tech. Stage

12-11-2025 15:10

3. Price Bid

12-11-2025 15:20

Required Forms

Prilmanry

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Tech

Registration of Class

User Defined Template-Standard

Required

Price

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Prilmanry Stage

1

Tender Fee/EMD/Affidevit

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Stage - Tech. Stage

1

As Per Tender Document

Required

Stage - Price Bid

1

Price Bid

Frequently Asked Questions

What is the main objective of this government tender?

This tender aims to select qualified contractors for comprehensive operation, maintenance, and repair of electro-mechanical water pumping machinery at Kalol Head Works under the PM-3B R.W.S.S. project in Gujarat. The goal is to ensure reliable water supply and efficient functioning of water infrastructure over a 6-month period.

What are the key eligibility criteria for bidders?

Bidders must have:

  • Valid registration and licenses for mechanical maintenance.
  • Proven experience in water resource infrastructure projects.
  • Minimum annual turnover of INR 50 lakh in the last 3 years.
  • Submission of tender fee (INR 900) and EMD of INR 19,900.
  • All required documents for primary, technical, and price stages as specified in the tender.
How can I submit my bid for this tender?

Bids must be submitted electronically via the NPROCURE portal. Download the tender documents for free, prepare your technical and financial bids, and upload them before the deadline of 11-11-2025 at 18:00. Ensure your digital certificate is valid for signing bids, and attend vendor training sessions if needed.

What is the evaluation process for the bids?

Bids will be evaluated based on technical capability (50%), financial bid (30%), and past experience (20%). Bidders must meet minimum technical scores of 70%. The evaluation includes document verification, technical assessment, and financial comparison, leading to the award of the contract to the most suitable bidder.

What are the important dates to remember?

Key dates include:

  • Tender notice release: 30-10-2025
  • Bid submission deadline: 11-11-2025 at 18:00
  • Bid opening and evaluation: 12-11-2025 from 15:00 to 15:20
  • Expected contract award: Post evaluation completion. Bidders should adhere strictly to these deadlines to participate successfully.