This government tender offers an excellent opportunity for qualified service providers to secure the Annual Maintenance Contract for 11 screw compressors, ammonia pumps, and receiver systems at Dudhmotisagar Dairy, Dharuhera, Haryana. The project involves comprehensive maintenance, troubleshooting, and safety compliance to ensure uninterrupted dairy processing operations. Bidders must meet specific eligibility criteria, including valid registration, experience, and documentation, with the process structured into primary, technical, and commercial evaluation stages. The contract duration is 1 year, with a budget of approximately ₹12 lakh. This tender is ideal for companies specializing in industrial refrigeration, compressor maintenance, and dairy plant services seeking government contracts in Gujarat and Haryana. The process emphasizes transparency, technical competence, and adherence to safety standards, providing a reliable revenue opportunity for experienced service providers.
Tender for Annual Maintenance Contract of 11 Screw Compressors & Pumps at Dudhmotisagar Dairy
Progress
Tender Type
Open
Sector
Cooperatives
Tender Fee
₹1,766
Contract Form
Service
Completion Period
1 Years
Currency Type
Single
Categories
9
Scope Of Work
The selected service provider will be responsible for comprehensive maintenance of 11 screw compressors and associated systems at Dudhmotisagar Dairy, Dharuhera. The scope includes:
- Regular inspection, servicing, and troubleshooting of screw compressors, ammonia pumps, and LP receiver systems.
- Preventive maintenance to minimize downtime.
- Emergency repairs and parts replacement as needed.
- Ensuring compliance with safety and environmental standards.
- Maintaining detailed service records and reporting.
The process involves:
- Initial assessment and site visit.
- Preparation of maintenance schedule.
- Execution of scheduled maintenance tasks.
- Immediate response to breakdowns.
- Final reporting and documentation.
Deliverables include:
| Item | Description |
|---|---|
| Maintenance Schedule | Monthly and quarterly plans |
| Service Reports | Detailed logs of activities |
| Replacement Parts | Authorized and quality assured |
| Safety Compliance | Adherence to safety protocols |
The contractor must ensure minimal disruption to dairy operations and adhere to all safety regulations.
Technical Specifications
The technical specifications include:
| Parameter | Requirement |
|---|---|
| Compressor Type | Screw compressors with ammonia-based refrigeration |
| Capacity | As per existing plant specifications |
| Power Supply | 415V, 3-phase, 50Hz |
| Operating Environment | Industrial dairy plant environment |
| Safety Standards | Compliant with IS and IEC standards |
Procedures for technical compliance:
- Conduct initial site survey.
- Verify compressor specifications.
- Prepare maintenance checklist.
- Follow manufacturer guidelines for repairs.
- Document all activities and report deviations.
The contractor must ensure all equipment meets the technical parameters specified by the dairy plant and adhere to safety and environmental standards.
Financial Requirements
The estimated contract value is ₹12,00,000, inclusive of all taxes and duties. Payment will be made in installments based on milestone completion:
| Payment Schedule | Percentage | Conditions |
|---|---|---|
| Upon Contract Signing | 20% | After submission of initial work plan |
| Mid-term | 30% | After 50% of scheduled maintenance |
| Completion | 50% | After final inspection and approval |
Bidders must submit a detailed financial proposal along with their technical bid. The bid should include itemized costs for labor, parts, and miscellaneous expenses. All payments are subject to satisfactory performance and adherence to contractual terms.
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Eligibility Criteria
Bidders must fulfill the following eligibility criteria:
- ✓ Must have valid PAN and GST registration.
- ✓ Must register on the Dudhsagar Dairy Vendor Portal: https://dudhsagar.nprocure.com.
- ✓ Submit a Tender Fee Payment Receipt and EMD Payment Receipt.
- ✓ Provide copies of firm registration and relevant technical experience documents.
- ✓ Demonstrate prior experience with maintenance of industrial compressors or dairy plant equipment.
- ✓ Submit a self-declaration stating they are not blacklisted by Mehsana Union, GCMMF, or NDDB.
- ✓ Meet financial eligibility as per the specified minimum turnover criteria.
| Qualification Criteria | Details |
|---|---|
| Minimum Annual Turnover | ₹10 Lakhs |
| Experience | At least 3 years in compressor maintenance |
| Financial Stability | Proof of solvency and bank statements |
| Certification | Valid ISO or equivalent certifications |
All documents must be submitted as per the specified primary and technical stage requirements.
Bidding Process
Process Timeline
08-08-2025 10:00
08-08-2025 10:05
08-08-2025 10:10
Required Forms
Primary
Tender Fee
User Defined Template-Standard
Technical
WORK EXPERIENCE AMC SCREW COMPRESSOR
User Defined Template-Standard
Commercial
PRICE BID- SCREW COMPRESSOR
User Defined Template-Secured
Required Documents
Stage - Primary Stage
Copy of PAN
RequiredCopy of GSTN
RequiredDudhsagar Dairy Purchase Portal for Vendor Registration https://dudhsagar.nprocure.com
Copy of Cancelled Cheque
RequiredCopy of Firm Registration
RequiredTender Fee Payment Receipt
RequiredEMD Payment Receipt
RequiredStage - Technical Stage
CA Certificate with UDIN
Work Experience (Old PO Copy)
RequiredCopy of Purchase Order With work completion certificate
Requiredcompliance sheet of offer
Requiredmanufacture self declaration or Distributor authorization certificate
Self Declaration on bidder company letterhead for not Blacklisted by Mehsana Union or GCMMF or NDDB
Requiredsite visit certificate
Frequently Asked Questions
What is the scope of this tender?
This tender is for the Annual Maintenance Contract (AMC) of 11 screw compressors, ammonia pumps, and LP receiver systems at Dudhmotisagar Dairy, Dharuhera. The contractor will handle regular inspections, preventive maintenance, emergency repairs, and safety compliance to ensure smooth dairy operations.
What are the eligibility criteria for bidders?
Eligible bidders must possess valid PAN and GST registration, register on the Dudhsagar Dairy portal, submit Tender Fee and EMD receipts, and demonstrate prior experience in compressor or dairy plant maintenance. A self-declaration of non-blacklisting is also required.
How can I participate in this tender?
Participation involves registering online, downloading tender documents, attending pre-bid meetings if necessary, and submitting technical and financial bids electronically before the deadline. Ensure all documents meet the specified criteria and are uploaded correctly.
What is the evaluation process?
Bids are evaluated based on technical experience, compliance, and financial offer. The process includes technical and commercial evaluations, with scores assigned per criteria. The highest scoring bid will be selected for award, with a minimum qualifying score of 70%.
What are the key dates I should remember?
Important dates include the bid start date (28-07-2025, 10:00 AM), bid end date (07-08-2025, 5:00 PM), and evaluation date (08-08-2025). Bidders should submit all documents before the deadline to avoid disqualification.
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Documents 3
General Guidelines for E-Tender and E-Auction 220824.pdf
TENDER_DOCUMENT
Online Vendor Registration Video Tutorials (2).pdf
TENDER_DOCUMENT
766-AMC of screw compressor at DHD.pdf
TENDER_DOCUMENT
General Guidelines for E-Tender and E-Auction 220824.pdf
TENDER_DOCUMENT
Online Vendor Registration Video Tutorials (2).pdf
TENDER_DOCUMENT
766-AMC of screw compressor at DHD.pdf
TENDER_DOCUMENT
