Open Education & Training NPROCURE

Tender for Annual Preventive Maintenance & Services Contract for Diesel Generator Set

Posted

18 Oct 2025, 03:30 am

Deadline

18 Nov 2025, 12:30 pm

EMD

₹17,500

Value

₹17,42,378

Location

SURAT , GUJARAT

Progress

Issue18 Oct 2025, 03:30 am
AwardPending
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Tender Type

Open

Sector

Education & Training

Tender Fee

₹1,062

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 8

TECHNICAL SERVICES ELECTRICAL SERVICES AMC OF COMPUTER PETROLEUM FUELS PRINTER REPAIR MACHINERY REPAIRS AMC OF AIR CONDITION

This government tender offers an excellent opportunity for qualified electrical maintenance firms to secure a 12-month contract for preventive maintenance and servicing of Diesel Generator Sets at Veer Narmad South Gujarat University, Surat. The project aims to ensure reliable power backup through routine inspections, repairs, and operational checks, adhering to safety and quality standards. Bidders must meet specific eligibility criteria, including valid licenses, experience, and financial stability. The procurement process involves technical and commercial evaluations, with clear deadlines for bid submission and opening. This tender is ideal for companies specializing in electrical maintenance, generator servicing, and facility management seeking to expand their government sector portfolio. The project’s estimated value is approximately INR 17.42 lakh, with detailed terms and conditions outlined in the tender documents. Participation requires compliance with digital bidding procedures, making this an accessible opportunity for experienced contractors in the electrical maintenance industry.

Scope Of Work

The selected contractor will be responsible for the following:

  • Conduct preventive maintenance of Diesel Generator Sets as per manufacturer guidelines.
  • Perform routine inspections, testing, and servicing to ensure continuous operational readiness.
  • Provide emergency repairs and fault rectification within stipulated response times.
  • Maintain detailed maintenance logs and service reports.
  • Ensure compliance with all safety and environmental regulations.

Key deliverables include:

  • Scheduled preventive maintenance activities
  • Replacement of worn-out parts
  • Testing of generator performance
  • Documentation of all maintenance activities

Process flow:

  1. Receive maintenance schedule from the client.
  2. Conduct inspection and diagnostics.
  3. Perform necessary repairs and replacements.
  4. Test generator performance post-maintenance.
  5. Submit detailed reports and logs.
Specification Details
Generator Capacity As specified in tender documents
Maintenance Frequency Quarterly and as needed
Response Time Within 24 hours for emergency repairs
Certification Electrical Supervisor License required

The contractor must ensure timely completion of all scheduled services and adherence to safety standards.

Technical Specifications

The tender involves maintenance of Diesel Generator Sets with the following technical parameters:

Parameter Specification
Generator Type Diesel-powered, Automatic Start
Capacity As specified in tender documents
Power Output Minimum X kVA
Control System Digital control panel
Certification Electrical Supervisor License

Process for technical compliance:

  • Submit technical documents for verification.
  • Demonstrate generator specifications.
  • Attend technical evaluation on scheduled date.
  • Ensure all equipment meets safety and operational standards.

All technical activities must adhere to manufacturer guidelines and safety protocols to ensure optimal generator performance.

Financial Requirements

The estimated project cost is approximately INR 17,42,378.27, with a bid security deposit (EMD) of INR 17,500. The financial bid should include the percentage rate for services, submitted via the prescribed form. Payment terms include:

  • Initial payment upon contract signing.
  • Progress payments based on milestones.
  • Final payment after completion and approval of services.
Cost Component Amount (INR)
Estimated Cost 17,42,378.27
EMD 17,500
Tender Fee 1,062

Bidders must provide detailed cost breakdowns and adhere to payment schedules as specified in the tender documents.

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Eligibility Criteria

✓ Must have a valid PAN Number and GST Registration.
✓ Must hold a Registration Certificate for government-registered contractors as per tender documents.
✓ Must provide Experience Certificates demonstrating relevant work in generator maintenance.
✓ Must submit Annual Turnover Certificates showing financial stability, with a minimum turnover as specified.
✓ Must possess a valid Electrical Supervisor License.
✓ Must submit Tender Fee DD and EMD DD as per tender guidelines.

Criteria Minimum Requirement
Financial Turnover Rs. X Lakhs (as specified in tender)
Experience At least 3 years in electrical maintenance
Certification Valid electrical licenses
EMD Amount INR 17,500

Bidders must meet all the above criteria to qualify for technical evaluation.

Bidding Process

Process Timeline

1. Technical stage

01-12-2025 11:00

2. Commercial Stage

01-12-2025 11:05

Required Forms

Technical

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Technical stage

1

PAN NUMBER

Required
2

Registration Certificate (Government registered contractors) as per Tender Documents

Required
3

GST REGISTRATION No.

Required
4

Tender Fee DD as per Tender Documents

Required
5

Tender EMD DD as per Tender Documents

Required
6

Experience Certificate as per Tender Documents

Required
7

Annual Turn Over Certificate as per Tender Documents

Required
8

Declaration of Litigation History

Required
9

Electrical Supervisor License

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

What is the scope of work for this tender?

The scope includes preventive maintenance, routine inspections, testing, emergency repairs, and documentation for Diesel Generator Sets at Veer Narmad South Gujarat University. Contractors must ensure timely service delivery and adherence to safety standards.

What are the eligibility criteria for bidders?

Bidders must possess a valid PAN and GST registration, experience in generator maintenance, appropriate electrical licenses, and submit tender fee and EMD DDs. They should also provide experience certificates and financial documents demonstrating stability.

How can I participate in the bidding process?

Register on the NPROCURE portal, procure a Digital Certificate, download tender documents, and submit technical and commercial bids online before the deadline. Attend the scheduled technical evaluation on 01-12-2025.

What is the deadline for bid submission?

The last date for bid submission is 18-11-2025 at 6:00 PM. Bidders must ensure all documents and bids are uploaded before this deadline to avoid disqualification.

What are the evaluation criteria for the tender?

Evaluation is based on technical competence (50%), financial competitiveness (30%), and eligibility compliance (20%). Bidders must meet minimum thresholds to qualify for final selection.