Tender for Bi-Annual Upkeeping & Grass Cutting at 220kV Sarigam GIS Substation
Progress
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹590
Contract Form
Works
Completion Period
24 Months
Currency Type
Single
Categories
14
This government tender offers a valuable opportunity for experienced contractors to undertake bi-annual maintenance and grass cutting at the 220kV Sarigam GIS Substation under GETCO. The project involves routine upkeep of critical electrical infrastructure, ensuring safety, operational efficiency, and environmental compliance. With a contract duration of 24 months, bidders must meet strict eligibility criteria, including technical qualifications and financial stability. The tender process is conducted online via nProcure, emphasizing transparency and fairness. Key activities include vegetation clearance, equipment inspection, and safety checks across the GIS control room, switchyard, and surrounding open areas. The project is ideal for civil and electrical maintenance firms seeking government contracts in the power sector. Submit your bid before the deadline to secure this government project and contribute to reliable power infrastructure in Gujarat.
Scope Of Work
The scope of work includes:
- Routine maintenance and upkeep of the GIS Control Room, GIS Room, offices, and switchyard.
- Grass cutting and vegetation clearance in open areas surrounding the substation.
- Inspection and cleaning of electrical equipment and infrastructure.
- Ensuring safety standards and environmental compliance.
- Reporting and documentation of maintenance activities.
The process involves:
- Submission of bid documents including technical and financial proposals.
- Technical evaluation based on predefined criteria.
- Commercial evaluation and price bid opening.
- Final award to the successful bidder.
Key deliverables include:
- Regular maintenance reports.
- Grass clearance logs.
- Safety compliance certificates.
Specifications:
| Item | Description |
|---|---|
| Maintenance Frequency | Bi-annual |
| Area Coverage | GIS Control Room, GIS Room, Offices, Switchyard, Open Areas |
| Duration | 24 months |
| Contract Type | Works |
Bidders must ensure availability of tools, tackles, and experienced personnel to execute the scope effectively.
Technical Specifications
The technical specifications include:
| Parameter | Requirement |
|---|---|
| Maintenance Tools | Must include standard electrical and civil tools |
| Safety Standards | Compliant with IS standards and safety protocols |
| Equipment | Inspection and cleaning equipment for electrical infrastructure |
| Procedure | 1. Inspection of equipment |
| 2. Cleaning and vegetation clearance | |
| 3. Safety checks | |
| 4. Documentation |
Bidder must ensure all technical equipment is calibrated and certified as per norms.
Financial Requirements
The estimated project cost is approximately Rs. 8,10,906.57. The financial bid should include:
| Cost Component | Amount (Rs.) |
|---|---|
| Total Estimated Cost | 810906.57 |
| Bid Security (EMD) | 8109.00 |
Payment terms:
- 30% advance upon contract signing.
- 40% after mid-term review.
- 30% upon completion and acceptance.
Bidders must provide detailed cost breakdowns and ensure compliance with the financial norms specified.
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Miscellaneous Works
Authority & Contact
Officer Inviting Bids
The Superintending Engineer
Bid Opening Authority
The Superintending Engineer
Address
220kV Sub-station Campus, NH 48, Grid, Kabilpore Navsari - 396427
Contact Details
9925209699
Authority Records
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Documents 1
1.TCNS TR ET-103.pdf
TENDER_DOCUMENT
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Eligibility Criteria
Bidders must fulfill the following eligibility criteria:
- ✓ Must have valid GETCO/Government registration.
- ✓ Proven solvency capacity as per tender requirements.
- ✓ Valid Provident Fund Code.
- ✓ PAN Card and GST registration.
- ✓ Partnership deed or Company registration documents.
- ✓ Authorization through Power of Attorney or Self-Affidavit for partnership or proprietorship.
- ✓ Demonstrated experience in similar maintenance projects.
- ✓ Availability of necessary tools and equipment.
Financial and technical qualification requirements:
| Criterion | Minimum Requirement |
|---|---|
| Annual Turnover | Rs. X lakh (as per latest audited statements) |
| Experience | At least 2 similar projects completed in last 3 years |
| EMD | Rs. 8109.00 |
All documents must be submitted in the prescribed format and verified for authenticity.
Bidding Process
Process Timeline
13-08-2025 16:10
13-08-2025 16:15
13-08-2025 16:30
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Technical
i Agree
User Defined Template-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
Tender fee payment acknowledgement receipt
RequiredEMD payment acknowledgement receipt
RequiredStage - Technical Stage
GETCO/Government Registration
RequiredSolvency
RequiredProvident Fund Code
RequiredPAN CARD
RequiredGST registration
RequiredPartnership deed / Company registration
RequiredPartnership deed/Latest Form-G/ POA/Authorized Signatory Certificate for Partnership or Self-Affidavit/POA/Authorized Signatory Certificate for Proprietorship
RequiredExperience
RequiredTools tackles list
RequiredDuly signed and stamped tender copy
RequiredAny other documents
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for submitting bids for this tender?
The last date for bid submission is 13th August 2025 at 4:00 PM. Bidders must upload all required documents and proposals before this deadline to be considered.
What documents are required to participate in this tender?
Participants must submit:
- Tender fee payment receipt
- EMD payment receipt
- GETCO/Government registration
- Solvency certificate
- Provident Fund Code
- PAN Card
- GST registration
- Partnership deed or Company registration
- Experience proof
- Tools and tackles list
- Signed and stamped tender copy
- Any other relevant documents as specified.
How is the evaluation process conducted?
The evaluation involves:
- Technical assessment based on experience, documents, and compliance (50% weightage)
- Financial viability (30%)
- Price competitiveness (20%)
Minimum technical score of 70% is required. The committee reviews all submissions and awards the contract to the most qualified bidder.
Are physical documents required for submission?
No, all submissions must be made electronically through the official nProcure portal. Physical documents are not accepted under any circumstances. Ensure digital certificates are valid for signing bids.
What support is available for bidders unfamiliar with the e-procurement system?
A free vendor training session is organized every Saturday at (n)code solutions, Ahmedabad. Support team contact details are provided in the tender notice. Bidders are encouraged to attend these sessions for guidance and technical assistance.
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Documents 1
1.TCNS TR ET-103.pdf
TENDER_DOCUMENT