Open Power and Energy NPROCURE

Tender for Bi-Annual Upkeeping & Grass Cutting at 220kV Sarigam GIS Substation

Posted

29 Jul 2025, 10:30 am

Deadline

13 Aug 2025, 10:30 am

EMD

₹8,109

Value

₹8,10,907

Location

NAVSARI , GUJARAT

Progress

Issue29 Jul 2025, 10:30 am
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

Power and Energy

Tender Fee

₹590

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 6

MISCELLANEOUS SUBSTATION SWITCHYARD SWITCH YARD GROUND MAINTENANCE GIS SUBSTATION

This government tender offers a valuable opportunity for experienced contractors to undertake bi-annual maintenance and grass cutting at the 220kV Sarigam GIS Substation under GETCO. The project involves routine upkeep of critical electrical infrastructure, ensuring safety, operational efficiency, and environmental compliance. With a contract duration of 24 months, bidders must meet strict eligibility criteria, including technical qualifications and financial stability. The tender process is conducted online via nProcure, emphasizing transparency and fairness. Key activities include vegetation clearance, equipment inspection, and safety checks across the GIS control room, switchyard, and surrounding open areas. The project is ideal for civil and electrical maintenance firms seeking government contracts in the power sector. Submit your bid before the deadline to secure this government project and contribute to reliable power infrastructure in Gujarat.

Scope Of Work

The scope of work includes:

  • Routine maintenance and upkeep of the GIS Control Room, GIS Room, offices, and switchyard.
  • Grass cutting and vegetation clearance in open areas surrounding the substation.
  • Inspection and cleaning of electrical equipment and infrastructure.
  • Ensuring safety standards and environmental compliance.
  • Reporting and documentation of maintenance activities.

The process involves:

  1. Submission of bid documents including technical and financial proposals.
  2. Technical evaluation based on predefined criteria.
  3. Commercial evaluation and price bid opening.
  4. Final award to the successful bidder.

Key deliverables include:

  • Regular maintenance reports.
  • Grass clearance logs.
  • Safety compliance certificates.

Specifications:

Item Description
Maintenance Frequency Bi-annual
Area Coverage GIS Control Room, GIS Room, Offices, Switchyard, Open Areas
Duration 24 months
Contract Type Works

Bidders must ensure availability of tools, tackles, and experienced personnel to execute the scope effectively.

Technical Specifications

The technical specifications include:

Parameter Requirement
Maintenance Tools Must include standard electrical and civil tools
Safety Standards Compliant with IS standards and safety protocols
Equipment Inspection and cleaning equipment for electrical infrastructure
Procedure 1. Inspection of equipment
2. Cleaning and vegetation clearance
3. Safety checks
4. Documentation

Bidder must ensure all technical equipment is calibrated and certified as per norms.

Financial Requirements

The estimated project cost is approximately Rs. 8,10,906.57. The financial bid should include:

Cost Component Amount (Rs.)
Total Estimated Cost 810906.57
Bid Security (EMD) 8109.00

Payment terms:

  • 30% advance upon contract signing.
  • 40% after mid-term review.
  • 30% upon completion and acceptance.

Bidders must provide detailed cost breakdowns and ensure compliance with the financial norms specified.

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Eligibility Criteria

Bidders must fulfill the following eligibility criteria:

  • ✓ Must have valid GETCO/Government registration.
  • ✓ Proven solvency capacity as per tender requirements.
  • ✓ Valid Provident Fund Code.
  • ✓ PAN Card and GST registration.
  • ✓ Partnership deed or Company registration documents.
  • ✓ Authorization through Power of Attorney or Self-Affidavit for partnership or proprietorship.
  • ✓ Demonstrated experience in similar maintenance projects.
  • ✓ Availability of necessary tools and equipment.

Financial and technical qualification requirements:

Criterion Minimum Requirement
Annual Turnover Rs. X lakh (as per latest audited statements)
Experience At least 2 similar projects completed in last 3 years
EMD Rs. 8109.00

All documents must be submitted in the prescribed format and verified for authenticity.

Bidding Process

Process Timeline

1. Preliminary Stage

13-08-2025 16:10

2. Technical Stage

13-08-2025 16:15

3. Commercial Stage

13-08-2025 16:30

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Technical

i Agree

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Tender fee payment acknowledgement receipt

Required
2

EMD payment acknowledgement receipt

Required

Stage - Technical Stage

1

GETCO/Government Registration

Required
2

Solvency

Required
3

Provident Fund Code

Required
4

PAN CARD

Required
5

GST registration

Required
6

Partnership deed / Company registration

Required
7

Partnership deed/Latest Form-G/ POA/Authorized Signatory Certificate for Partnership or Self-Affidavit/POA/Authorized Signatory Certificate for Proprietorship

Required
8

Experience

Required
9

Tools tackles list

Required
10

Duly signed and stamped tender copy

Required
11

Any other documents

Frequently Asked Questions

What is the deadline for submitting bids for this tender?

The last date for bid submission is 13th August 2025 at 4:00 PM. Bidders must upload all required documents and proposals before this deadline to be considered.

What documents are required to participate in this tender?

Participants must submit:

  • Tender fee payment receipt
  • EMD payment receipt
  • GETCO/Government registration
  • Solvency certificate
  • Provident Fund Code
  • PAN Card
  • GST registration
  • Partnership deed or Company registration
  • Experience proof
  • Tools and tackles list
  • Signed and stamped tender copy
  • Any other relevant documents as specified.
How is the evaluation process conducted?

The evaluation involves:

  • Technical assessment based on experience, documents, and compliance (50% weightage)
  • Financial viability (30%)
  • Price competitiveness (20%)
    Minimum technical score of 70% is required. The committee reviews all submissions and awards the contract to the most qualified bidder.
Are physical documents required for submission?

No, all submissions must be made electronically through the official nProcure portal. Physical documents are not accepted under any circumstances. Ensure digital certificates are valid for signing bids.

What support is available for bidders unfamiliar with the e-procurement system?

A free vendor training session is organized every Saturday at (n)code solutions, Ahmedabad. Support team contact details are provided in the tender notice. Bidders are encouraged to attend these sessions for guidance and technical assistance.

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