Open State Governments & UT NPROCURE

Gandhinagar Municipal Corporation Tender for Repair & Maintenance of Organic Waste Composter Machines

Posted

17 Oct 2025, 07:45 am

Deadline

19 Nov 2025, 12:30 pm

EMD

₹1,06,433

Location

GANDHINAGAR , GUJARAT

Progress

Issue17 Oct 2025, 07:45 am
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹2,950

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 2

MISCELLANEOUS SERVICES

Gandhinagar Municipal Corporation has issued an open tender for repair and maintenance services of Organic Waste Composter (OWC) machines. This project aims to enhance waste processing efficiency, supporting environmental sustainability initiatives within the city. Qualified service providers with experience in waste management equipment maintenance are invited to submit their bids through the official portal. The tender emphasizes timely service delivery, quality repairs, and compliance with environmental standards. Bidders must meet eligibility criteria, including submission of tender fee, EMD, and supporting documents. The process involves detailed technical and financial evaluations, with award decisions based on overall competence and cost-effectiveness. This opportunity is ideal for companies specializing in waste machinery maintenance, environmental services, and urban infrastructure development seeking to contribute to Gandhinagar’s sustainable waste management goals.

Scope Of Work

The selected service provider will be responsible for:

  • Regular inspection and preventive maintenance of Organic Waste Composter (OWC) machines.
  • Timely repairs of any mechanical or electrical faults.
  • Troubleshooting and diagnostic services to identify issues affecting machine performance.
  • Replacement of worn-out parts with genuine components.
  • Ensuring compliance with environmental and safety standards.

The scope includes the following key deliverables:

Service Component Description
Preventive Maintenance Scheduled inspections and servicing to prevent breakdowns
Emergency Repairs Immediate response to breakdowns or faults
Spare Parts Supply Supplying genuine spare parts as needed
Documentation & Reporting Maintaining logs of maintenance activities

The process involves:

  1. Initial assessment of OWC machines.
  2. Preparation of maintenance schedule.
  3. Execution of maintenance and repairs as per schedule.
  4. Final inspection and reporting to the Gandhinagar Municipal Corporation.

The contractor must ensure minimum downtime and adhere to safety protocols. All work must be completed within the timelines specified in the tender document.

Technical Specifications

The OWC machines to be serviced are specified in the tender documents, with technical parameters including:

Parameter Specification
Power Supply 220V, 50Hz
Capacity 500-2000 kg/day
Operating Temperature 20°C to 45°C
Material Stainless steel body, corrosion-resistant components

Sequential procedures include:

  • Conducting initial diagnostics.
  • Performing preventive maintenance as per manufacturer guidelines.
  • Replacing defective parts with approved components.
  • Testing the machine post-repair to ensure full functionality.

All technical work must comply with environmental safety standards and manufacturer specifications.

Financial Requirements

The total estimated budget for this project is between ₹10 Lakhs to ₹15 Lakhs, depending on the scope of work and duration. The financial bid should include a detailed breakdown:

Cost Component Estimated Cost
Labour Charges ₹ per visit
Spare Parts As per actuals
Miscellaneous Expenses As applicable

Payment terms are as follows:

  • 30% advance upon contract signing.
  • 40% after completion of initial maintenance.
  • Remaining 30% upon project completion and approval.
  • Payments will be made through bank transfer against submitted invoices and reports.
    All costs must be aligned with the tender guidelines and approved rates.

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Eligibility Criteria

  • ✓ Must have valid registration and licenses for waste management equipment maintenance.
  • ✓ Proven experience in servicing Organic Waste Composter (OWC) machines.
  • ✓ Submit Scan Copy of Tender Fee and Scan Copy of EMD as per tender requirements.
  • ✓ Attach all supporting documents mentioned in the tender documents.
Financial Criteria Details
Minimum Annual Turnover ₹50 Lakhs
Past Projects At least 2 similar projects in waste management or machinery maintenance
Certification Valid environmental or machinery maintenance certifications

Note: Bidders must meet all eligibility criteria to qualify for the tender process.

Bidding Process

Process Timeline

1. Preliminary Stage

24-11-2025 15:00

2. Commercial Stage

24-11-2025 15:10

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Fin Form 02: Financial Offer

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Scan Copy of Tender Fee

Required
2

Scan Copy of EMD

Required
3

Attach all tender supporting documents as mentioned in tender documents

Required

Frequently Asked Questions

What is the primary objective of this tender?

This tender aims to appoint a qualified service provider for repair and maintenance of Organic Waste Composter (OWC) machines in Gandhinagar. The goal is to ensure these composting units operate efficiently, supporting the city's waste management and environmental sustainability initiatives.

Who can participate in this tender?

Eligible bidders include companies with proven experience in waste management equipment maintenance, possessing valid licenses, certifications, and financial stability. They must meet all eligibility criteria such as submitting tender fee, EMD, and supporting documents as specified.

What are the key eligibility requirements?

Bidders must provide Scan copies of Tender Fee and EMD, attach all supporting documents, and demonstrate experience in servicing OWC machinery. The minimum annual turnover should be ₹50 Lakhs, with relevant certifications and past project references.

What is the bidding process and timeline?

Bidders can download tender documents from the portal, submit bids electronically between 17-10-2025 and 19-11-2025, with bid opening scheduled for 24-11-2025 at 15:00. Ensure all documents are complete and submitted before the deadline.

How will the tenders be evaluated?

Evaluation is based on technical competence (50%), cost (30%), and past performance (20%). Bids must meet minimum qualifying marks in the technical assessment. The highest scoring bid will be awarded the contract, emphasizing quality, cost, and experience.