Open Miscellaneous NPROCURE

GIFT City IT Equipment Tender: Supply, Installation & 5-Year Managed Printing Service

Posted

15 Oct 2025, 06:30 am

Deadline

12 Nov 2025, 09:30 am

EMD

₹33,500

Value

₹16,70,000

Location

GANDHINAGAR , GUJARAT

Progress

Issue15 Oct 2025, 06:30 am
AwardPending
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Tender Type

Open

Sector

Miscellaneous

Tender Fee

₹500

Contract Form

Fixed-rate

Completion Period

4  Weeks

Currency Type

Single

Categories 5

LASER PRINTERS MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE SEZ COMPUTER PERIPHERAL

This government tender offers a unique opportunity for IT hardware providers to supply and install heavy-duty A3 monochrome laser printers in GIFT City, Gandhinagar. The project includes a comprehensive 5-year managed printing service, ensuring seamless document management and operational efficiency for the Gujarat International Finance Tec-City. Bidders must meet strict technical, financial, and certification criteria, with detailed evaluation processes designed to select experienced vendors capable of delivering high-quality hardware and reliable support. The tender emphasizes transparency, compliance, and quality, supporting government initiatives for digital transformation and smart city infrastructure development. With a total estimated value of INR 16,70,000, this tender is ideal for companies specializing in large-scale IT hardware supply, managed services, and office automation solutions seeking to contribute to Gujarat’s growing digital ecosystem.

Scope Of Work

The selected vendor will be responsible for:

  • Supplying heavy-duty A3 size monochrome laser printers as per specifications.
  • Installing and commissioning the printers at designated locations within GIFT City SEZ.
  • Testing all equipment to ensure operational efficiency.
  • Providing comprehensive training to designated staff.
  • Delivering a 5-year managed printing service, including maintenance, supply of consumables, and technical support.

Key deliverables include:

  • Delivery of printers within 4 weeks of contract award.
  • Successful installation and testing within the stipulated timeline.
  • Regular maintenance and prompt resolution of technical issues during the service period.
  • Compliance with all technical and safety standards.
Specification Details
Printer Type Heavy-duty Monochrome Laser
Size A3
Service Duration 5 Years
Estimated Cost INR 16,70,000
Delivery Timeline 4 Weeks

Sequential Process:

  1. Issue of purchase order.
  2. Delivery of hardware.
  3. Installation and setup.
  4. Testing and commissioning.
  5. Training and handover.
  6. Ongoing maintenance and support.

The vendor must ensure adherence to all technical, safety, and environmental standards as specified in the tender documents.

Technical Specifications

The printers must conform to the following technical parameters:

Parameter Specification
Model Heavy-duty A3 Monochrome Laser
Print Speed Minimum 30 pages per minute
Duty Cycle Up to 100,000 pages per month
Power Supply 220-240V AC, 50Hz
Connectivity Ethernet, USB
Consumables High-yield toner cartridges

Sequential Process for Technical Compliance:

  1. Submit technical datasheets.
  2. Demonstrate operational capabilities.
  3. Verify compliance with safety and environmental standards.
  4. Obtain approval before installation.

The equipment must meet or exceed the standards specified in the tender documents to ensure durability and performance.

Financial Requirements

The total estimated budget for this project is INR 16,70,000, which includes procurement, installation, and 5-year managed services. Payment will be made in installments based on milestones:

Payment Schedule Amount Conditions
Upon Delivery 30% of total Delivery and acceptance of hardware
Post-Installation 30% Successful installation and testing
Mid-term 20% 2.5 years into service
Final 20% Completion of 5-year service period

Important Financial Terms: All payments are subject to submission of valid invoices, completion certificates, and compliance with contractual terms. The vendor must provide detailed cost breakdowns and adhere to the budget constraints.

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Eligibility Criteria

✓ Must have valid digital certificates for online bidding as per IT Act-2000, Class-III.
✓ Must submit scanned copies of tender fee and EMD details as part of preliminary documentation.
✓ Proven experience in supplying and managing large-scale IT hardware and managed printing services.
✓ Financial stability demonstrated by an annual turnover of at least INR 50 lakhs in the last three financial years.

Qualification Requirement Details
Experience Minimum 3 years in IT hardware supply & managed services
Financial Turnover INR 50 lakhs annually in last 3 years
Certification Valid digital certificates for e-bidding
Documentation Submission of tender fee and EMD scans

Critical points: Bidders must meet all eligibility criteria to qualify for technical evaluation.

Bidding Process

Process Timeline

1. Preliminary Stage

13-11-2025 15:30

2. Technical Stage

13-11-2025 15:35

3. Commercial Stage

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Technical

Technical Bid Submission

User Defined Template-Standard

Required

Commercial

Price Bid Form

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Kindly Attached scan copy of Tender Fee Detail

Required
2

Kindly Attached scan copy of EMD Detail

Required

Frequently Asked Questions

What is the scope of this tender?

This tender involves the Supply, Installation, Testing, and Commissioning of heavy-duty A3 monochrome laser printers along with a 5-year managed printing service at GIFT City SEZ. The scope includes hardware delivery, setup, testing, and ongoing maintenance, ensuring efficient document management for government operations.

Who is eligible to bid for this tender?

Eligible bidders must have valid digital certificates, demonstrate experience in large-scale IT hardware supply and managed services, and meet financial stability criteria. Specifically, they should have an annual turnover of at least INR 50 lakhs over the last three years and submit scanned copies of tender fee and EMD as part of their application.

What are the key technical specifications for the printers?

The printers must be heavy-duty A3 monochrome laser models with a minimum print speed of 30 pages per minute, a monthly duty cycle of up to 100,000 pages, and Ethernet/USB connectivity. The equipment should meet all safety and environmental standards as specified in the tender documents.

What is the bidding process and timeline?

The process includes preliminary, technical, and commercial stages. Bids open on 15-10-2025, with the final submission deadline on 12-11-2025. Evaluation occurs on 13-11-2025, and successful bidders will be notified accordingly. Bidders must follow all procedural instructions to ensure compliance.

How can I get support or clarifications?

Support is available through GIFT City contact points and the NPROCURE support team. Contact details include phone numbers, email addresses, and physical addresses provided above. Bidders are encouraged to participate in free training sessions every Saturday for guidance on online bidding procedures.