Open Power and Energy NPROCURE

Government Tender for Annual Energy Bill Printing Work in Limbi Division - Power & Energy Sector

Posted

18 Oct 2025, 07:30 am

Deadline

29 Oct 2025, 12:30 pm

EMD

₹10,000

Value

₹10,00,000

Location

SURENDRANAGAR , GUJARAT

Progress

Issue18 Oct 2025, 07:30 am
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹885

Contract Form

Works

Completion Period

2  Years

Currency Type

Single

Categories 2

ELECTRICAL PRINTING WORK

This government tender offers a lucrative opportunity for companies in the power and energy sector to secure contracts for annual energy bill printing and distribution across all sub-divisions under Limbi Division, Gujarat. Managed by Paschim Gujarat Vij Company Limited (PGVCL), the project aims to enhance billing accuracy, streamline distribution, and improve consumer service. Bidders with experience in electrical works, billing solutions, and printing services are encouraged to participate. The tender involves comprehensive deliverables, including high-quality printing, secure packaging, and timely delivery, with a project duration of 2 years and an estimated value of INR 10 lakh. The process emphasizes transparency, statutory compliance, and data security, offering a strategic opportunity for vendors to collaborate with the government in the power sector. Interested companies should review the detailed eligibility criteria, technical specifications, and deadlines to ensure successful participation.

Scope Of Work

The scope of work for this tender includes:

  • Printing of energy bills for all sub-divisions under Limbi Division.
  • Distribution of printed energy bills to respective consumers.
  • Ensuring accuracy and confidentiality of billing information.
  • Maintaining timely delivery within specified deadlines.

Key deliverables include:

  • High-quality printed energy bills.
  • Secure packaging and delivery.
  • Record keeping of distributed bills.

The process involves:

  1. Receiving billing data from PGVCL.
  2. Printing bills as per approved formats.
  3. Quality checks for print accuracy.
  4. Packaging and dispatch to respective sub-divisions.
  5. Confirmation of delivery and acknowledgment.

Specifications:

Parameter Details
Print Quality Minimum 300 DPI
Paper Type Standard A4, 80 GSM
Delivery Timeline Within 7 days of data receipt
Confidentiality Data security and privacy compliance

The selected vendor must adhere to all technical and safety standards as specified by PGVCL and relevant government regulations.

Technical Specifications

The vendor must ensure:

  • Printing quality of at least 300 DPI.
  • Use of standard A4 80 GSM paper.
  • Secure and tamper-proof packaging.
  • Delivery within 7 days of data receipt.
  • Data confidentiality as per government standards.

Procedures:

  • Data submission by PGVCL.
  • Printing and quality assurance.
  • Packaging and dispatch.
  • Delivery confirmation.

Technical parameters:

Parameter Specification
Printing Resolution 300 DPI
Paper Type A4, 80 GSM
Delivery Time 7 days from data receipt
Data Security Compliant with government data privacy norms

Financial Requirements

The total estimated contract value is INR 10,00,000. The payment will be made in installments based on milestones achieved:

Payment Schedule Amount Conditions
Initial 30% On contract signing
Mid-term 40% After successful delivery of 50% bills
Final 30% Upon completion and acceptance

Bidders must quote their rates inclusive of all taxes and charges. The tender fee is INR 885, payable online. The EMD of INR 10,000 must be submitted along with the bid, refundable as per tender terms.

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Eligibility Criteria

  • ✓ Must have valid GST registration and vendor registration.
  • ✓ Proven experience in electrical and maintenance works, especially billing and printing services.
  • ✓ Financial stability with minimum turnover of INR 5,00,000 in the last fiscal year.
  • ✓ No pending criminal cases or civil suits.
  • ✓ Must submit EMD of INR 10,000 along with tender.
  • ✓ Must provide latest solvency certificate.
  • ✓ Compliance with all statutory requirements, including PAN and Aadhar linking.
Qualification Criteria Details
Minimum Turnover INR 5,00,000
Valid GST Certificate Yes
Experience At least 2 years in electrical/printing services
EMD INR 10,000

Bidding Process

Process Timeline

1. Preliminary Stage

30-10-2025 11:00

2. Price Bid Stage

01-11-2025 11:00

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Price

Bill Print

User Defined Template-Standard

Required

Required Documents

Stage - Preliminary Stage

1

TENDER FEE AND EMD PAID DETAILS

Required
2

TENDER SOFT COPY WITH SIGN AND STAMP OF BIDDER

Required
3

PAN CARD COPY (LINK WITH ADHAR CARD))

Required
4

VENDOR REGISTRATION

5

LATEST SOLVANCY CERTIFICATE

6

GST REGISTRATION CERTIFICATE (ACTIVE STATUS)

Required
7

WORK EXPERIANCE

8

ANNEXURE C (UNDERTAKING IN REGARD TO STOP DEAL/BANNED FOR BUSINESS DEALING / BLACK LIST &THERE OF)

Required
9

ANNEXURE D (DECLARATION IN REGARDS TO NO CRIMINAL OFFENSE / NO PENDING CIVIL SUITE&THERE OF)

Required
10

OTHER

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

What is the main purpose of this government tender?

This tender invites qualified vendors to undertake annual energy bill printing and distribution services for all sub-divisions under Limbi Division, Gujarat. It aims to improve billing accuracy, efficiency, and timely delivery, supporting the power distribution operations of PGVCL.

Who can participate in this tender?

Eligible bidders must have valid GST registration, vendor registration, experience in electrical or printing services, and financial stability. They should also submit the required documents such as PAN, Aadhar linkage, solvency certificate, and EMD. The tender is open to companies specializing in electrical maintenance, billing, and printing services.

What are the key dates and deadlines for this tender?

The tender notice was released on 18-10-2025, with the last date for bid submission on 29-10-2025 at 6:00 PM. The technical evaluation is scheduled for 30-10-2025, and the price bid opening will be on 01-11-2025. Bidders are advised to monitor official updates for any changes.

What are the technical requirements for the printing work?

The printing must meet 300 DPI resolution, use A4 80 GSM paper, and ensure confidentiality and data security. Delivery should be completed within 7 days of data receipt, with quality checks to prevent errors. The process includes data verification, printing, packaging, and secure delivery.

How is the evaluation process conducted?

Bids are evaluated based on technical competence (50%), cost (30%), and compliance with specifications (20%). Only bidders meeting minimum technical scores of 70% will qualify for financial evaluation. The highest scoring bidder will be awarded the contract, ensuring transparency and fairness.