Open Water Resources NPROCURE

Government Tender for Annual Maintenance & External Calibration of Water Testing Lab Equipment

Posted

18 Oct 2025, 04:30 am

Deadline

14 Nov 2025, 12:30 pm

EMD

₹67,950

Value

₹67,93,700

Location

GANDHINAGAR , GUJARAT

Progress

Issue18 Oct 2025, 04:30 am
AwardPending
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Tender Type

Open

Sector

Water Resources

Tender Fee

₹2,400

Contract Form

Service

Completion Period

1  Years

Currency Type

Single

Categories 18

VOLTMETER TECHNICAL SERVICES LABORATORY CHEMICAL SERVICES DECIBEL METER WATTMETERS ANALYTICAL BALANCE EQUIPMENT OTHER SERVICE PYROMETERS ELECTRONIC TOPLOADING BALANCE MEDICAL DIAGNOSTIC GAMMA CAMERAS UTENSIL PRESSURE GAUGE WEIGHTS GLASSWARE WEIGH BRIDGE THERMOWELLS

This government tender offers a valuable opportunity for experienced service providers to bid for the Annual Maintenance Contract of laboratory equipment and instruments at 80 GWSSB water testing laboratories. The project involves external calibration, routine maintenance, and technical support to ensure accurate water quality testing. Managed by the Gujarat Jal Seva Training Institute, Gandhinagar, the contract aims to uphold high standards of laboratory performance over a 1-year period with an estimated value of INR 67.9 lakh. Bidders must meet strict eligibility criteria, including submission of tender fee, EMD, and technical documentation. The procurement process emphasizes transparency, technical expertise, and timely service delivery, making it an ideal opportunity for companies specializing in calibration, laboratory maintenance, and water testing support services. Interested bidders are encouraged to review the detailed tender documents, adhere to deadlines, and participate in the online bidding process for this significant government project.

Scope Of Work

• Provide comprehensive annual maintenance services for laboratory equipment and instruments used in water testing laboratories.
• Conduct external calibration of all instruments and glassware as per prescribed standards.
• Ensure all equipment comply with quality and safety regulations.
• Maintain detailed service records and calibration certificates.
• Perform routine inspections, troubleshooting, and repairs.
• Coordinate with laboratory staff for scheduled maintenance.

  1. Receive maintenance request and schedule service.
  2. Perform on-site inspection and diagnostics.
  3. Carry out calibration and repairs as needed.
  4. Document all activities and update maintenance logs.
  5. Submit calibration certificates and reports.
Equipment Type Calibration Frequency Service Specifications
Water testing instruments Annually External calibration as per ISO standards
Glassware Annually Calibration and cleaning
Other lab equipment As required Preventive maintenance

Key deliverables:

  • Valid calibration certificates
  • Maintenance reports
  • Service logs
  • Compliance with safety standards

Contract Duration: 1 year, with possibility of renewal based on performance.

Technical Specifications

Parameter Specification
Equipment Compatibility Must support calibration of water testing instruments as per IS standards
Calibration Accuracy Within ±0.5% of standard readings
Calibration Interval Annually or as specified
Certification Must provide valid calibration certificates in digital and hard copy
Technical Procedures Follow standard protocols detailed in the tender documents

Process for Calibration:

  1. Inspection of equipment.
  2. Calibration using traceable standards.
  3. Validation and documentation.
  4. Delivery of calibration certificates.

Bidders should ensure all technical requirements are met to qualify for evaluation.

Financial Requirements

The total estimated contract value is INR 67,93,700, which covers all maintenance, calibration, and associated services for one year. Payment will be made in installments based on milestones achieved, with detailed terms specified in the contract.

Cost Component Amount (INR)
Service Fee INR 67,93,700
Payment Schedule 30% upfront, 40% mid-term, 30% upon completion
Taxes As applicable

Bidders must submit a detailed financial proposal aligned with the tender guidelines, including breakdowns of costs and taxes. All payments are subject to satisfactory service delivery and approval of submitted documentation.

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Eligibility Criteria

✓ Must have valid registration and licensing for laboratory equipment maintenance services.
✓ Proven experience in calibration and servicing of water testing instruments.
✓ Submit Tender Fee of INR 2400 and EMD of INR 67,950.
✓ Attach scan copies of all technical supporting documents, including previous work certificates.

Qualification Requirement Details
Tender Fee INR 2400
EMD INR 67,950
Experience Minimum 3 years in laboratory equipment maintenance
Technical Certification Valid ISO or NABL accreditation preferred
Financial Stability Demonstrated financial capability to handle contracts of approx. INR 67.9 lakh

Note: Bidders must comply with all eligibility and documentation requirements as specified in the tender documents.

Bidding Process

Process Timeline

1. Preliminary Stage

15-11-2025 12:00

2. Commercial Stage

21-11-2025 12:00

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Tender Fee

Required
2

Tender EMD

Required
3

Attach Scan Copy of all Technical Supporting Document as per tender.

Required

Frequently Asked Questions

What is the scope of this government tender?

This tender involves providing Annual Maintenance & External Calibration services for laboratory equipment and instruments used in 80 water testing laboratories operated by GWSSB. The scope includes routine maintenance, calibration, troubleshooting, and documentation to ensure compliance with quality standards.

Who is eligible to bid on this tender?

Eligible bidders must have valid registration, proven experience in laboratory equipment maintenance, and meet financial criteria including submission of tender fee (INR 2400) and EMD (INR 67,950). They should also possess relevant technical certifications and demonstrate financial stability.

What are the key deadlines for submitting bids?

Bids can be submitted starting 18-10-2025 at 10:00 AM. The last date for submission is 14-11-2025 at 6:00 PM. The bid opening will occur on 15-11-2025 at 12:00 PM. Ensure all documents are uploaded before these deadlines to participate.

How is the evaluation of bids conducted?

Bids are evaluated based on technical competence (50%), financial proposal (30%), and past performance (20%). Bidders must meet minimum thresholds, and the highest-scoring bid will be awarded the contract. Transparency and compliance are key evaluation factors.

What documents are required to participate?

Participants must submit Tender Fee, EMD, and all technical supporting documents including experience certificates, technical certifications, and compliance proof. These should be uploaded as part of the electronic bid submission process.