Open Power and Energy NPROCURE

Government Tender for Architectural Consultancy for Office Renovation - Power & Energy Sector

Posted

18 Oct 2025, 01:30 pm

Deadline

10 Nov 2025, 12:30 pm

EMD

₹10,620

Value

₹10,62,000

Location

VADODARA , GUJARAT

Progress

Issue18 Oct 2025, 01:30 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Service

Completion Period

1  Years

Currency Type

Single

Categories 4

ARCHITECTURAL CONSULTANCY INTERIOR CONSULTANCY SERVICE CONSULTANCY

This government tender invites qualified architectural consultancy firms to undertake the renovation of Madhya Gujarat Vij Company Limited's (MGVCL) Circle and Field Offices in Vadodara. The project aims to modernize office infrastructure, enhance functionality, and ensure compliance with government standards within a 1-year timeframe. The tender is open to experienced firms with proven expertise in architectural design, interior renovation, and project supervision for government projects. The total estimated project cost is INR 10,62,000, with a bid validity of 180 days. Bidders must meet strict eligibility criteria, submit required documentation, and adhere to the detailed scope of work, technical specifications, and procurement process outlined in the tender documents. This opportunity offers reputed architecture and interior design firms a significant chance to contribute to government infrastructure development in Gujarat, ensuring quality, transparency, and timely project delivery.

Scope Of Work

The selected architectural consultancy firm will be responsible for providing comprehensive services for the renovation of MGVCL's Circle Office and Field Offices in Vadodara. The scope includes:

  • Design Development: Creating detailed architectural plans, interior layouts, and renovation concepts that align with government standards.
  • Project Planning: Preparing project timelines, cost estimates, and resource allocation plans.
  • Execution Supervision: Overseeing construction activities, ensuring adherence to approved designs, quality standards, and safety regulations.
  • Material Specification: Recommending suitable materials and finishes for durability and aesthetic appeal.
  • Compliance & Approvals: Securing necessary permissions and ensuring all work complies with local building codes and regulations.
  • Documentation & Reporting: Providing regular progress reports, as-built drawings, and final documentation.

The consultancy must coordinate with government officials and contractors, ensuring project milestones are met within the stipulated 1-year timeframe.

Key Deliverables Specifications
Architectural Designs Approved drawings and layouts
Interior Design Plans Material and finish specifications
Construction Supervision Reports Quality and safety compliance
Final Project Report Completion certificates and as-built documentation

The process involves:

  1. Initial consultation and site assessment.
  2. Design proposal submission.
  3. Approval of designs by authorities.
  4. Implementation and supervision.
  5. Final handover and documentation.

Technical Specifications

The consultancy services should adhere to the following technical parameters:

Parameter Specification
Design Standards BIS, NBC, and applicable local codes
Material Quality Compliant with IS standards and durable for office environment
Safety Norms Conformance with OSHA and local safety regulations
Software Tools AutoCAD, Revit, or equivalent for design documentation

Sequential procedures include:

  1. Site assessment and initial survey.
  2. Drafting preliminary design concepts.
  3. Incorporating client and government feedback.
  4. Finalizing detailed drawings.
  5. Supervising construction and installation.
  6. Conducting quality checks and obtaining approvals.

All technical work must be completed within the stipulated project timeline, ensuring quality and compliance at every stage.

Financial Requirements

The total estimated budget for the project is INR 10,62,000. Payment will be made in installments based on project milestones:

Payment Stage Amount Conditions
Initial Payment 10% of total Upon contract signing
Design Approval 30% of total After submission and approval of designs
Mid-Project Payment 30% of total On reaching midway milestones
Final Payment 30% of total After project completion and approval

All payments are subject to submission of valid invoices and completion certificates. Bidders should include detailed cost breakdowns in their proposals, ensuring transparency and adherence to the project budget.

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Eligibility Criteria

✓ Must have proven experience in architectural consultancy for government or corporate office renovations.
✓ Must possess valid registration and licensing as per Indian law.
✓ Must submit all required documents, including:

  • Valid digital certificates for secure electronic bidding.
  • Proof of previous relevant projects.
  • Tender fee and EMD receipt uploads.
Financial & Qualification Criteria Details
Minimum annual turnover INR 50 Lakhs for the last 3 years
Experience in similar projects At least 3 projects of similar scope in the past 5 years
Technical staff Qualified architects and interior designers with relevant certifications
Certification Valid GST registration and PAN card

Important: Bidders must meet all eligibility requirements and submit valid documents as specified to qualify for participation.

Bidding Process

Process Timeline

1. PRIMARILY STAGE

11-11-2025 16:00

2. Commercial Bid

12-11-2025 16:00

Required Forms

PRIMARILY

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - PRIMARILY STAGE

1

DOCUMENT AS PER TERMS AND CONDITION OF TENDER

Required
2

Receipt of Tender Fee must be upload

Required
3

Receipt of EMD must be upload

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Stage - Commercial Bid

1

As per Tender Terms & Conditions

Required

Frequently Asked Questions

What is the scope of the architectural consultancy tender?

The tender involves providing comprehensive architectural and interior renovation services for MGVCL's Circle Office and Field Offices in Vadodara. Key tasks include design development, project planning, supervision, material specification, and ensuring compliance with government standards. The aim is to upgrade office infrastructure within a 1-year period, ensuring modern, durable, and functional spaces.

What are the eligibility criteria for participating in this tender?

Eligible bidders must have proven experience in similar government or corporate office projects, valid registration, and licensing. They should submit all required documents, including digital certificates, proof of past projects, and financial credentials like GST and PAN. The minimum annual turnover should be INR 50 Lakhs, with at least 3 relevant projects completed in the last 5 years.

How can I participate in the bidding process?

Participants must download the tender documents from the NPROCURE portal, pay the tender fee and EMD, and upload all required documents before the deadline. The process includes technical and financial bid submissions, evaluation, and final award. Bidders are encouraged to attend vendor training sessions for online bidding procedures.

What are the key dates and deadlines for this tender?

The bid start date is 18-10-2025, with submissions closing on 10-11-2025 at 18:00 hrs. Technical evaluation will occur on 11-11-2025, followed by the opening of financial bids on 12-11-2025. The final award notification is expected by 16-11-2025. All deadlines are critical for participation.

What technical standards must the consultancy services meet?

Designs must adhere to BIS, NBC, and local building codes. Materials should meet IS standards for durability, and safety norms must comply with OSHA and local regulations. The use of AutoCAD, Revit, or similar software is required for documentation, with project supervision ensuring quality and safety at every stage.