This government tender offers an excellent opportunity for experienced AV system integrators and suppliers to participate in a prestigious project in Surat, Gujarat. The Surat Municipal Corporation seeks bids for installing and maintaining a cutting-edge Audio-Video (AV) system at Gandhi Smruti Bhavan Auditorium. The project involves supply, erection, commissioning, and comprehensive maintenance for five years, ensuring the venue meets modern standards for civic, cultural, and official events. With an estimated project cost of approximately ₹37.7 million, the tender emphasizes quality, compliance, and timely execution. Bidders must meet strict eligibility criteria, submit their proposals online, and adhere to deadlines. This project not only enhances public infrastructure but also provides a platform for AV vendors to showcase their expertise in a high-profile government initiative. Download detailed tender documents and participate in this significant Gujarat government project to upgrade civic facilities with state-of-the-art AV technology.
Government Tender for Audio-Video System Installation & 5-Year Maintenance at Gandhi Smruti Bhavan
Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹7,080
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Scope Of Work
The scope of work includes:
- Supply of all necessary AV equipment as per specifications.
- Erection and installation of AV components in the designated auditorium.
- Commissioning and testing to ensure full operational functionality.
- Training of designated personnel for system operation.
- Comprehensive maintenance and support for 5 years post-installation.
The process involves:
- Review of tender documents and specifications.
- Submission of technical and financial bids through the designated online portal.
- Evaluation and shortlisting based on technical compliance and financial competitiveness.
- Contract award to the successful bidder.
- Implementation, testing, and handover within the stipulated completion period.
| Equipment Type | Specifications |
|---|---|
| Audio System | High-fidelity speakers, amplifiers, microphones |
| Video System | Projectors, screens, video conferencing units |
| Control System | Centralized control panels |
| Power Backup | Uninterruptible Power Supplies (UPS) |
All equipment must meet industry standards for durability, safety, and performance, with certifications provided during submission.
Technical Specifications
The AV system must include:
| Parameter | Specification |
|---|---|
| Audio Output | 5.1 Surround Sound, 100W speakers |
| Video Resolution | Minimum Full HD (1080p) |
| Connectivity | HDMI, VGA, USB, Wireless |
| Control | Centralized control panel with remote access |
| Power | 220V AC, backed by UPS with 2-hour backup |
The installation process involves:
- Site survey and assessment
- Procurement of approved equipment
- System integration and wiring
- Testing and commissioning
- Staff training and documentation
All technical components must adhere to BIS standards and carry relevant certifications.
Financial Requirements
The estimated project cost is approximately ₹37,709,643.53. The financial bid must include a detailed breakdown:
| Cost Component | Estimated Cost |
|---|---|
| Equipment | ₹25,000,000 |
| Installation | ₹7,000,000 |
| Testing & Commissioning | ₹2,000,000 |
| Maintenance (5 years) | ₹3,709,643.53 |
Payment terms:
- 10% advance upon contract signing
- 40% after equipment delivery and installation
- 30% after successful testing
- Remaining 20% after project completion and handover
Bidders must submit a detailed financial proposal aligned with these terms.
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Eligibility Criteria
- ✓ Must have valid registration and licenses to operate as a government contractor.
- ✓ Proven experience in installing AV systems for government or large institutional projects.
- ✓ Financial stability demonstrated by recent audited financial statements.
- ✓ Must submit all required documents, including tender fee, EMD, and certifications.
- ✓ EMD amount: ₹3,77,096.
- | Financial Criteria | Minimum Annual Turnover | |------------------------------|------------------------|
| Value | ₹10,00,000 | |
| Proof | Audited financial statements for the last 3 years | - Bidder must have necessary technical manpower and resources to execute the project within the stipulated timeline.
Bidding Process
Process Timeline
Required Forms
Preliminary
SMC Document 50 % Fee & 50 % EMD Details
User Defined Template-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
Scan Copy of Tender Fee
RequiredScan Copy of EMD
RequiredScan Copy of all required documents as per tender condition.
RequiredFrequently Asked Questions
What is the main scope of this government tender?
This tender involves supply, erection, and commissioning of an advanced Audio-Video (AV) system at Gandhi Smruti Bhavan in Surat, including 5 years of comprehensive maintenance. The project aims to upgrade the auditorium's AV capabilities for better civic and cultural events, ensuring high-quality sound, video, and control systems.
Who can participate in this tender?
Eligible bidders must be registered contractors with proven experience in AV installations, possess financial stability, and meet all eligibility criteria outlined in the tender documents. The process is open to qualified AV system integrators and suppliers with relevant certifications and resources.
What are the key deadlines for this tender?
The bid submission starts on 28-10-2025 at 15:00 and closes on 07-11-2025 at 18:00. The bid opening will occur on 08-11-2025. Bidders must ensure timely submission to avoid disqualification. Deadlines are strict, and late submissions are not accepted.
What technical standards must the AV equipment meet?
All AV equipment must conform to industry standards such as BIS certification, with specifications including Full HD resolution, 5.1 surround sound, multiple connectivity options, and centralized control systems. Equipment must be durable, safe, and compatible with existing infrastructure.
How is the evaluation of bids conducted?
Bids are evaluated based on technical compliance (50%), past experience (30%), and financial offer (20%). A minimum technical score of 70% is required. The highest scoring bid that meets all criteria will be awarded the contract, emphasizing quality, experience, and cost-effectiveness.
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Documents 2
TB TENDER NOTICE. 16 AV SYSTEM-GSB(3RD ATTEMPT).pdf
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PB TENDER NOTICE. 16 AV SYSTEM-GSB(3RD ATTEMPT).pdf
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TB TENDER NOTICE. 16 AV SYSTEM-GSB(3RD ATTEMPT).pdf
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PB TENDER NOTICE. 16 AV SYSTEM-GSB(3RD ATTEMPT).pdf
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