Open Urban Development NPROCURE

Government Tender for CCTV Surveillance Operation & Maintenance in Kadi Nagarpalika

Posted

19 Oct 2025, 11:40 am

Deadline

10 Nov 2025, 12:30 pm

EMD

₹20,000

Value

₹0

Location

MAHESANA , GUJARAT

Progress

Issue19 Oct 2025, 11:40 am
AwardPending
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Tender Type

Open

Sector

Urban Development

Tender Fee

₹1,062

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 1

ELECTRICAL

This government tender offers an excellent opportunity for qualified contractors to secure a contract for the operation and maintenance of CCTV surveillance systems in Kadi Nagarpalika, Gujarat. The project aims to enhance urban security and public safety through reliable surveillance infrastructure. Bidders must meet strict eligibility criteria, including valid registration, GST, and relevant experience, to qualify for this competitive bidding process. The tender involves comprehensive maintenance, system upgrades, and real-time monitoring, contributing to smarter city initiatives. With a focus on transparency and efficiency, this tender invites companies specializing in security systems, electrical maintenance, and IT infrastructure to participate. The project timeline includes bid submission starting from 19-10-2025 and closing on 10-11-2025, with evaluation scheduled for 18-11-2025. This is a strategic opportunity for firms looking to expand their footprint in Gujarat's urban development sector while supporting government efforts to improve civic safety and surveillance capabilities.

Scope Of Work

The scope of work for this tender includes:

  • Operation and maintenance of CCTV surveillance systems installed across Kadi Nagarpalika.
  • Regular inspection, troubleshooting, and repair of CCTV equipment to ensure optimal performance.
  • System upgrades and software updates as required.
  • Monitoring and reporting on surveillance activities.
  • Ensuring compliance with security standards and government regulations.

The process involves the following steps:

  1. Initial assessment of existing CCTV infrastructure.
  2. Implementation of maintenance schedules as per the guidelines.
  3. Routine system checks and immediate rectification of faults.
  4. Documentation of maintenance activities.
  5. Coordination with local authorities for any system upgrades or modifications.
Key Deliverables Description
Maintenance Reports Monthly and quarterly reports on CCTV system status
System Uptime Minimum 99% operational uptime
Upgrades Timely installation of updates and hardware improvements

Important Requirements:

  • Adherence to safety and security protocols.
  • Availability of trained technical staff.
  • Compliance with data privacy laws.

This scope ensures continuous surveillance coverage, contributing to public safety and urban security enhancement.

Technical Specifications

The CCTV systems should meet the following technical parameters:

Specification Requirement
Camera Resolution Minimum 1080p HD
Storage Capacity At least 30 days of continuous recording
Connectivity Fiber optic or high-speed internet
Power Supply Uninterrupted Power Supply (UPS) compatible
Software Centralized monitoring with real-time analytics

The maintenance process involves:

  • Routine system diagnostics.
  • Hardware replacements as needed.
  • Firmware and software updates.
  • Data backup and security checks.

Technical procedures include:

  1. System inspection.
  2. Fault diagnosis.
  3. Component replacement.
  4. System testing.
  5. Documentation of all activities.

This ensures the CCTV infrastructure remains robust, secure, and compliant with security standards.

Financial Requirements

The project budget is not explicitly specified but involves a refundable EMD amount of INR 20,000. The financial proposal should include a detailed breakdown of costs associated with operation and maintenance activities.

Cost Component Estimated Cost (INR)
Maintenance Charges To be quoted by bidders
Hardware Upgrades As required
Software Licensing As applicable
Miscellaneous Expenses As applicable

Payment terms are expected to be aligned with project milestones:

  • Initial payment upon contract signing.
  • Periodic payments based on maintenance reports.
  • Final settlement after project completion.

Bidders must submit a detailed financial proposal along with the technical bid, ensuring transparency and compliance with tender guidelines.

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must possess valid Registration/Supplier Certificate.
  • ✓ Must hold a G.S.T. Registration Certificate.
  • ✓ Provide a Solvency Certificate of at least 5 Lakh INR.
  • ✓ Submit Income Tax Returns for the last three years.
  • ✓ Valid Shop and Establishment Registration Certificate, Factory License, or Certificate of Incorporation.
  • ✓ Experience in operation and maintenance of CCTV systems with relevant certificates.
Qualification Requirement Details
Registration Certificate Valid and active
G.S.T. Certificate Valid and up-to-date
Solvency Certificate Minimum of 5 Lakh INR
Income Tax Returns Last three years
Experience Certificates Relevant CCTV maintenance projects

Note: All documents must be valid and submitted for preliminary and commercial stages to qualify for evaluation.

Bidding Process

Process Timeline

1. Preliminary Stage

18-11-2025 10:30

2. Commercial Stage

18-11-2025 11:00

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Price Bid Form

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Registration/Supplier Certificate

Required
2

G.S.T. Registration Certificate

Required
3

Solvency Certificate of 5- Lakh

Required
4

Income Tax Return of Last Three Years

Required
5

Valid shop and Establishment Registration Certificate /Gram Panchayat Certificate/Factory License /Certificate of corporation

Required
6

Experience Certificate of Relevant Work Form 3A

Required
7

Experience Certificate of Relevant Work Form 3A

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Stage - Commercial Stage

1

As Per Tender Documents

Required

Frequently Asked Questions

What is the primary objective of this CCTV surveillance tender?

This tender aims to appoint qualified contractors for the operation and maintenance of CCTV surveillance systems in Kadi Nagarpalika, Gujarat. The project enhances urban security, ensures reliable surveillance, and contributes to public safety by maintaining high-performance CCTV infrastructure.

What are the eligibility criteria for bidders?

Bidders must possess a valid registration and GST certificate, provide a solvency certificate of at least 5 Lakh INR, submit last three years' Income Tax Returns, and demonstrate experience in CCTV maintenance through relevant certificates. All documents must be valid and submitted during the preliminary stage.

How can I participate in the bidding process?

Participants should download tender documents online, prepare technical and financial bids following the specified formats, and submit bids electronically before the deadline of 10-11-2025 at 18:00. Ensure digital certificates are valid for secure submission, and attend the bid opening scheduled for 18-11-2025.

What technical specifications are required for CCTV systems?

CCTV cameras should support a minimum resolution of 1080p HD, with storage capacity for 30 days of recordings, and connectivity via fiber optic or high-speed internet. The systems must include centralized monitoring software, power backup, and security features to ensure continuous surveillance and data protection.

What is the evaluation criteria for selecting the successful bidder?

Evaluation will be based on technical competence (50%), past experience (20%), financial proposal (20%), and eligibility compliance (10%). Bidders must meet minimum thresholds in each category, with the highest total score determining the successful bidder. Factors such as system reliability and maintenance capacity are critical.