Open State Governments & UT NPROCURE

Government Tender for Centralized Water Flow Monitoring System Installation & Maintenance

Q: What is the scope of this government tender?

This tender involves **design, supply, installation, testing, and commissioning** of a **Centralized Flow Monitoring System** for water transmission and distribution networks. It includes SITC of flow meters, wireless RTUs, civil and electro-mechanical works, and a **10-year comprehensive operation & maintenance** plan. The goal is to improve water management efficiency through advanced automation and real-time monitoring.

Q: Who is eligible to bid for this project?

Eligible bidders must have **valid licenses and certifications** for water equipment and automation systems, demonstrate **experience in similar projects**, and possess **financial stability** with audited statements. They must also have **valid digital certificates** for electronic bidding as per the IT Act-2000. Details are specified in the eligibility criteria section, including submission of tender fee and EMD.

Q: What are the key technical requirements for the equipment?

The equipment must include **electromagnetic or ultrasonic flow meters**, **wireless RTUs**, and **compatible communication modules** supporting **GSM or radio**. All equipment should meet **BIS standards** and be suitable for water pipelines with environmental resistance. The system must support **real-time data transmission** and **secure data storage** as per technical specifications.

Q: What is the bidding process and timeline?

Bidders can **download tender documents** and attend pre-bid meetings. Submission is **online via nProcure portal** by 17th September 2025. The process includes **technical evaluation on 25th September 2025**, followed by **commercial evaluation**. The final award is expected shortly after, with detailed timelines provided in the tender notice. Strict adherence to deadlines is mandatory.

Q: What are the evaluation criteria for selecting the successful bidder?

Evaluation is based on **technical competence (70%)** and **financial competitiveness (30%)**. Bidders must meet **minimum thresholds** for technical scores and compliance. Factors include **experience, technical approach, equipment quality, and cost-effectiveness**. Only bidders meeting the minimum thresholds will qualify for the award process.

Bid Publish Date

18-Aug-2025, 12:30 pm

Bid End Date

20-Nov-2025, 12:30 pm

EMD

₹1,08,86,548

Location

GANDHINAGAR , GUJARAT

Progress

Issue18-Aug-2025, 12:30 pm

AwardPending

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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹30,000

Contract Form

Works

Completion Period

30 Months

Currency Type

Single

Categories 6

TECHNICAL SERVICES EXTENSOMETERS WATER TRANSMISSION FLOW SWITCHES MACHINE SUPPLY MONITORING SYSTEM

This government tender offers a unique opportunity for experienced firms to participate in the design, supply, installation, and operation of a Centralized Flow Monitoring System for water transmission and distribution networks in Gandhinagar, Gujarat. The project aims to modernize water management through advanced flow measurement technology, wireless RTUs, and integrated civil and electro-mechanical works. With a project duration of 30 months and a budget estimated between INR 10.89 million and INR 15 million, bidders with proven experience in water automation projects are encouraged to submit comprehensive proposals. The tender includes detailed technical specifications, strict eligibility criteria, and a transparent evaluation process, ensuring the selection of reliable and capable contractors committed to quality and sustainability. This initiative aligns with government efforts to enhance water infrastructure resilience and efficiency, offering significant opportunities for companies specializing in water equipment, automation, civil, and electrical engineering sectors.

Scope Of Work

The scope of work encompasses the following key activities:

Design and planning of the centralized flow monitoring infrastructure.
Supply and installation of flow meters, wireless RTUs, and accessories at designated locations.
Integration of flow measurement data into the existing Centralized Monitoring System.
Civil and electro-mechanical works necessary for equipment installation.
Testing and commissioning of the entire system to ensure operational readiness.
Operation & Maintenance for a period of 10 years, including regular calibration, repairs, and system upgrades.

The process involves:

Preparation of detailed technical and execution plans.
Procurement of equipment as per specifications.
Installation and wiring at specified sites.
System integration with existing water management infrastructure.
Final testing, commissioning, and handover.

Specification	Details
Water flow meters	Suitable for transmission and distribution pipelines
Wireless RTU	Compatible with existing SCADA systems
Civil works	Foundations, enclosures, and protective structures
Maintenance period	10 years post-installation

The project ensures compliance with all relevant standards and specifications detailed in the tender documents.

Technical Specifications

The technical specifications require bidders to provide flow meters compatible with pipeline diameters and flow rates specified in the tender documents. The system should support wireless RTU communication with real-time data transmission. Equipment must meet standards for accuracy, durability, and environmental resistance.

Parameter	Specification
Flow Meter Type	Electromagnetic or Ultrasonic
Communication	Wireless (GSM/Radio)
Power Supply	230V AC or solar-powered options
Data Storage	Onboard and centralized database
Calibration	As per manufacturer standards

Sequential procedures include:

Design approval.
Equipment procurement.
Installation and wiring.
System integration.
Final testing and commissioning.

All technical equipment must be compliant with BIS standards and certified for use in water industry applications.

Financial Requirements

The project budget is estimated between INR 10,886,548 and INR 15,000,000. The financial proposal should include detailed cost breakdowns:

Cost Component	Estimated Cost (INR)
Equipment	60%
Civil & Mechanical Works	20%
Installation & Commissioning	10%
Operation & Maintenance (10 years)	10%

Payment terms are structured as:

10% advance at contract signing.
40% after installation completion.
30% post system integration.
Remaining 20% after successful commissioning and handover.

Bidders must submit financial bids in the prescribed format, ensuring transparency and compliance with tender guidelines.

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

✓ Must have valid registration and licenses for water equipment and automation systems.
✓ Must submit a tender fee DD of INR 30,000 and EMD of INR 10,886,548 (refundable as per terms).
✓ Proven experience in executing similar water monitoring or automation projects within the last 5 years.
✓ Financial stability demonstrated through audited financial statements for the past 3 years.
✓ Must possess valid digital certificates for electronic bidding as per IT Act-2000.

Qualification Requirement	Details
Experience	Minimum 3 similar projects completed
Financial Capacity	Turnover of at least INR 50 million in last 3 years
Certification	Valid ISO 9001/14001/45001 (if applicable)

Additional documentation includes technical proposals, project timelines, and compliance certificates. Bidders must ensure all documents are uploaded as per the specified formats and deadlines.

Bidding Process

Process Timeline

1. Preliminary stage

25-11-2025 12:00

2. Technical stage

25-11-2025 12:05

3. Commercial stage

25-11-2025 12:10

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required