Open State Governments & UT NPROCURE

Government Tender for Crain Rental Service for Loading & Unloading at Bhavnagar

Bid Publish Date

10-Jun-2025, 8:30 am

Bid End Date

17-Nov-2025, 12:30 pm

EMD

₹10

Value

₹10,00,000

Location

BHAVNAGAR , GUJARAT

Progress

Issue10-Jun-2025, 8:30 am
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹885

Contract Form

Service

Completion Period

365  Days

Currency Type

Single

Categories 1

MISCELLANEOUS

This government tender offers an excellent opportunity for experienced service providers to supply Crain rental services for loading and unloading materials at the Bhavnagar City-2 Division. Managed by Paschim Gujarat Vij Company Limited (PGVCL), the project aims to enhance operational efficiency in material handling for the regional power distribution infrastructure. The tender specifies a 365-day completion period with an estimated budget of INR 1,000,000. Bidders must meet strict eligibility criteria, including relevant licenses, experience, and financial stability. The process involves online submission of technical and financial bids, with evaluation based on technical competence and cost-effectiveness. Key deadlines include bid submission starting on 10-06-2025 and closing on 18-06-2025. The project emphasizes safety, equipment quality, and timely execution, offering a lucrative opportunity for contractors specializing in heavy equipment rental and civil works within government infrastructure projects.

Scope Of Work

The scope of work involves providing Crain rental services for loading and unloading store materials at the City-2 Divisional Store, Bhavnagar. Key deliverables include:

  • Supplying a suitable Crain with specified lifting capacity
  • Ensuring timely delivery and setup at the designated site
  • Operating the Crain safely and efficiently during the contract period
  • Maintaining the equipment in good working condition
  • Complying with all safety and operational standards

The process involves:

  1. Bidders submitting their technical and financial bids through the online portal.
  2. Evaluation of bids based on technical competence and cost.
  3. Awarding the contract to the most suitable bidder.
  4. Executing the contract within the stipulated time frame.
Technical Specifications Details
Equipment Type Mobile Crain
Capacity Minimum 10 Ton
Power Source Electric / Diesel
Safety Standards As per IS standards

The selected vendor must ensure continuous availability of the equipment and adhere to all safety protocols during operation.

Technical Specifications

The Crain must be capable of lifting a minimum of 10 tons, with specifications as follows:

Parameter Specification
Equipment Type Mobile Crain
Capacity 10 Ton or more
Power Source Electric or Diesel
Safety Compliance IS Standards
Operating Environment Indoor/Outdoor

Sequential steps include:

  1. Bidders submit technical proposals demonstrating equipment specifications.
  2. PGVCL reviews and approves the technical compliance.
  3. Equipment is delivered and installed at the site.
  4. Operation begins post safety and compliance checks.

The equipment must be maintained in optimal condition throughout the contract duration.

Financial Requirements

The estimated project cost is approximately 1,000,000 INR, with a bid security deposit (EMD) of 10,000 INR. The financial bid should include detailed cost components such as rental charges, operational costs, and any additional fees. Payment terms are as follows:

  • 30% advance upon contract signing.
  • 50% after successful completion of 50% of the work.
  • Remaining 20% after project completion and acceptance.
Cost Breakdown Amount (INR)
Rental Charges To be quoted
Operational Costs To be quoted
Total Estimated Cost 1,000,000

Bidders must ensure transparency and accuracy in their financial proposals to facilitate smooth processing and timely payments.

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Eligibility Criteria

✓ Must have valid vendor registration with PGVCL or equivalent state government utility.
✓ Must possess a valid Electrical Contractor Licence.
✓ Should have experience in heavy equipment rental, specifically Crain services.
✓ Must submit the required documents including PAN, Aadhar, GST, Labour Licence, and experience certificates.
✓ Financial stability demonstrated through bank solvency certificates.

Qualification Requirement Details
Minimum Annual Turnover INR 10 Lakhs
Experience in Similar Projects At least 2 years
Valid Licenses Electrical Contractor Licence, Labour Licence
Documents to Submit PAN, Aadhar, GST, Experience Certificates, Bank Solvency

Note: Bidders must meet all eligibility criteria to qualify for the tender process.

Bidding Process

Process Timeline

1. PRELIMINARY STATE

18-11-2025 11:00

2. COMMERCIAL STAGE

18-11-2025 18:00

Required Forms

PRELIMINARY

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

COMMERCIAL

COMMERCIAL BID

User Defined Template-Standard

Required

Required Documents

Stage - PRELIMINARY STATE

1

TENDER FEE FORM

2

EMD FEE FORM

3

VENDOR REGISTRATION

4

PAN NO

5

ADHAR CARD

6

P.F. NO

7

ELECTRICAL CONTRACTOR LICENCE

8

GST NO

9

CERTIFICATE A

10

LABOUR LICENCE OR UNDERTAKING

11

TENDER DOCUMENTS WITH SIGN & SEAL

12

EXPERIENCE CERTIFICATE

13

WORKMAN COMP. POLICY

14

BANK SOLVANCY

15

300 STAMP UNDERTAKING NOTARIES

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Stage - COMMERCIAL STAGE

1

TENDER FEE FORM

2

EMD FEE FORM

Frequently Asked Questions

What is the main purpose of this government tender?

This tender invites qualified service providers to offer Crain rental services for loading and unloading store materials at the Bhavnagar City-2 Divisional Store. The project aims to ensure efficient material handling, supporting PGVCL's operational needs and infrastructure development initiatives.

What are the key eligibility criteria for bidders?

Bidders must have valid vendor registration, Electrical Contractor Licence, and relevant experience in heavy equipment rental, especially Crain services. They should submit documents like PAN, Aadhar, GST, Experience Certificates, and Bank Solvency Certificates. Minimum annual turnover should be INR 10 Lakhs with at least 2 years of relevant experience.

How can I participate in the bidding process?

Participants must download tender documents, submit technical and financial bids online before the deadline, and ensure all required documents are complete. The process involves preliminary evaluation, technical assessment, and final award based on scoring criteria. Deadlines are strict, with the bid submission ending on 18-06-2025.

What are the technical specifications for the Crain equipment?

The Crain must have a minimum capacity of 10 Tons, be mobile, and powered by electric or diesel sources. It should comply with IS safety standards and be suitable for outdoor and indoor operations. The equipment must be maintained in excellent condition throughout the contract period.

What is the estimated project cost and payment terms?

The estimated cost is approximately INR 1,000,000, with an EMD of INR 10,000. Payments will be made in installments: 30% advance, 50% after 50% work completion, and 20% after project completion. Bidders should include detailed cost breakdowns in their proposals.

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