Open Information Technology and Communication NPROCURE

Government Tender for D365 and Universal Code License for Business Central 2026-27

Posted

27 Oct 2025, 12:49 pm

Deadline

14 Nov 2025, 12:50 pm

EMD

₹10,000

Location

VADODARA , GUJARAT

Progress

Issue27 Oct 2025, 12:49 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

Information Technology and Communication

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

This government tender issued by the Electrical Research and Development Association (ERDA), Vadodara, offers IT companies an opportunity to supply Microsoft Dynamics 365 licenses and Universal Code Licenses for Business Central for the year 2026-27. The project aims to enhance ERDA's enterprise resource planning capabilities through licensed software solutions, including deployment, support, and training. Bidders with proven experience in ERP licensing, technical support, and government projects are encouraged to participate. The tender process involves detailed documentation, technical and commercial evaluations, and strict deadlines. The estimated project value ranges from INR 5,00,000 to INR 15,00,000, with a submission deadline of November 14, 2025. This is a significant opportunity for IT firms specializing in enterprise software licensing, ERP deployment, and government sector IT projects seeking reliable partners for large-scale implementations.

Scope Of Work

The selected vendor will be responsible for providing the following services:

  • Supplying Microsoft Dynamics 365 licenses and Universal Code Licenses for Business Central for the fiscal year 2026-27.
  • Ensuring compatibility with existing ERDA IT infrastructure.
  • Providing technical support and maintenance during the license period.
  • Assisting with deployment, configuration, and integration of the licensed software.
  • Training ERDA staff on the effective use of the licensed solutions.

The process includes:

  1. Submission of technical and commercial proposals.
  2. Technical evaluation based on compliance with specifications.
  3. Commercial evaluation considering cost-effectiveness.
  4. Final selection and contract signing.

Key deliverables include:

Item Description
License Provision Microsoft Dynamics 365 and Universal Code Licenses
Support & Maintenance 12 months post-deployment support
Training On-site and remote training sessions
Documentation User manuals, deployment guides

The vendor must ensure timely delivery as per the completion period specified in the tender document.

Technical Specifications

The vendor shall provide licenses compatible with Microsoft Dynamics 365 and Business Central, adhering to the following parameters:

Parameter Specification
License Type Enterprise License for Business Central
Compatibility Windows Server 2019 or higher, SQL Server 2019 or higher
Support 12 months post-deployment support included
Deployment Cloud-based or on-premises as per ERDA infrastructure

Sequential process:

  1. Submit technical proposal with compliance details.
  2. Technical evaluation and approval.
  3. License deployment and configuration.
  4. Final acceptance testing and handover.

Financial Requirements

The estimated project budget ranges from INR 5,00,000 to INR 15,00,000, detailed as follows:

Cost Component Estimated Cost (INR)
License Fees 3,00,000 - 10,00,000
Support & Maintenance 1,00,000 - 3,00,000
Training & Documentation 50,000 - 2,00,000
Contingency 50,000 - 1,00,000

Payments will be made in installments:

  • 30% upon contract signing.
  • 40% after deployment and acceptance.
  • 30% post successful training and documentation submission.
    All payments are subject to submission of valid invoices and compliance with contractual terms.

AI-Powered Bidder Prediction

Companies most likely to bid

Unlock Bidder Insights

AI predictions on likely bidders

Eligibility Criteria

✓ Must have proven experience in providing Microsoft Dynamics 365 licenses and ERP solutions.
✓ Must possess valid digital certificates as per IT Act-2000, Class-III.
✓ Must submit all required technical documents including Annex A1, A2, deviation formats, and certificates.
✓ Financial stability demonstrated through relevant financial documents.

Qualification Criteria Minimum Requirement
Turnover INR 50 lakhs in the last financial year
Experience At least 3 successful ERP licensing projects
Certification Valid digital certificate from licensed certifying authority

✓ Bidders must meet all eligibility conditions to qualify for technical evaluation.

Bidding Process

Process Timeline

1. TECHNICAL BID

14-11-2025 19:25

2. COMMERCIAL BID

14-11-2025 19:30

Required Forms

TECHNICAL

Commercial Terms

User Defined Template-Standard

Required

Technical Specification

User Defined Template-Standard

Required

Technical bid confirmation

User Defined Template-Standard

Required

Qualifying Criteria

User Defined Template-Standard

Required

COMMERCIAL

Commercial bid

User Defined Template-Secured

Required

Required Documents

Stage - TECHNICAL BID

1

1.Annex A1 - ABG Format

Required
2

2.Annex A2 - PBG Format

Required
3

3.Commercial Deviation Format

Required
4

4.Technical Deviation Format

Required
5

5.Commercial Terms and Conditions

Required
6

6.General Conditions of Contract

Required
7

7.Letter of undertaking - Ethics

Required
8

8.Request For Quotation

Required
9

9.RFQ Parameter

Required
10

10.Vendor Details

Required
11

11.Bank Details for NEFT

Stage - COMMERCIAL BID

1

Price bid on letter head along with sign and stamp

Required

Frequently Asked Questions

What is the scope of this government tender?

This tender involves providing Microsoft Dynamics 365 licenses and Universal Code Licenses for Business Central for the fiscal year 2026-27. It includes deployment, technical support, training, and documentation to enhance ERDA's enterprise resource planning capabilities.

Who can participate in this tender?

Eligible bidders must have proven experience in ERP licensing, possess valid digital certificates, and meet financial stability criteria. Companies specializing in Microsoft Dynamics 365 solutions with successful project histories are encouraged to apply.

What documents are required for technical evaluation?

Bidders must submit documents including Annex A1 - ABG Format, Annex A2 - PBG Format, Commercial & Technical Deviation Formats, Certificates, Letter of Undertaking, Request for Quotation, RFQ Parameters, Vendor Details, and Bank Details for NEFT.

What is the deadline for bid submission?

The last date for submitting bids is 14th November 2025 at 18:20. All proposals must be uploaded electronically via the nProcure portal before this deadline to be considered.

How will the evaluation process be conducted?

Bids will undergo technical evaluation based on compliance and experience, followed by commercial evaluation considering cost. The highest scoring bid will be selected, ensuring transparency and value for money.