Open State Governments & UT NPROCURE

Gujarat Government Tender for Electrical Maintenance at Rajbhavan Gandhinagar - One Year

Posted

18 Oct 2025, 12:30 pm

Deadline

06 Nov 2025, 10:30 am

EMD

₹7,000

Value

₹6,33,676

Location

GANDHINAGAR , GUJARAT

Progress

Issue18 Oct 2025, 12:30 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹900

Contract Form

Works

Completion Period

1  Years

Currency Type

Single

Categories 4

ELECTRICAL COOLER WATER COOLER MACHINE

This Gujarat government tender offers an excellent opportunity for electrical service providers to secure a contract for maintenance of Water Coolers, Refrigerators, and AC units at Rajbhavan Gandhinagar. The project spans one year and involves routine servicing, repairs, and safety compliance for essential appliances within a prestigious government estate. Bidders must meet strict eligibility criteria, including valid licenses, experience, and financial stability. The tender process is conducted electronically via the NPROCURE portal, emphasizing transparency and efficiency. With a total estimated value of ₹6,33,676.40, this tender is ideal for experienced electrical contractors aiming to work with government departments in Gujarat. The process involves submitting detailed technical and financial bids, with evaluation based on competence, cost, and past performance. Key deadlines are clearly specified, and support is available for registration and document submission. Don't miss this opportunity to contribute to government infrastructure maintenance and expand your business in the public sector.

Scope Of Work

The selected contractor will be responsible for the following tasks:

  • Regular maintenance and servicing of Water Coolers, Refrigerators, and Air Conditioners at Rajbhavan Gandhinagar.
  • Immediate repair and replacement of faulty components to ensure continuous operation.
  • Ensuring all electrical appliances meet safety and efficiency standards.
  • Maintaining detailed records of maintenance activities.

The process involves:

  1. Initial assessment and inspection of all appliances.
  2. Scheduled preventive maintenance as per the manufacturer's guidelines.
  3. Emergency repairs within stipulated response times.
  4. Final reporting and documentation of work done.
Equipment Specifications
Water Cooler 150 liters capacity, energy-efficient
Refrigerator 200 liters, inverter compressor
AC Units 1.5 Ton split AC, inverter type

The contractor must ensure compliance with all applicable electrical safety standards and government regulations.

Technical Specifications

The appliances to be maintained include:

Equipment Technical Parameters
Water Cooler 150 liters capacity, energy-efficient, cooling capacity 50 liters/hour
Refrigerator 200 liters, inverter compressor, energy star rated
AC Units 1.5 Ton split inverter AC, energy saving mode

The maintenance process involves:

  • Routine inspections
  • Cleaning and calibration
  • Replacement of worn-out parts
  • Testing for safety and efficiency

All work must adhere to the latest electrical safety standards and manufacturer guidelines. The contractor should follow a systematic approach for troubleshooting and repairs, ensuring minimal downtime.

Financial Requirements

The estimated project cost is ₹6,33,676.40, which includes all labor, parts, and incidental expenses. Payment will be made in installments based on milestones or monthly billing, subject to approval of work completed.

Cost Breakdown Amount
Tender Fee ₹900
EMD ₹7,000
Total Estimated Cost ₹6,33,676.40

Payment terms include:

  • 30% advance upon contract signing.
  • 50% after completion of 6 months.
  • Remaining 20% after successful completion and final inspection.

All payments are subject to submission of valid invoices and work completion certificates.

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Eligibility Criteria

  • ✓ Must have valid electrical contractor license (E-2 category or above).
  • ✓ Proven experience in maintenance of similar electrical appliances for government or institutional clients.
  • ✓ Bidder must possess GST registration and PAN card.
  • ✓ Financial stability with a bank solvency of at least 25% of the estimated project cost (₹1,58,419.10).
  • ✓ Submit Demand Draft of ₹900 as tender fee and Earnest Money Deposit of ₹7,000 in FDR or Bank Guarantee.
  • ✓ Must provide valid electrical registration certificates and experience certificates.
Qualification Parameter Requirement
Bid Security ₹7,000 (FDR/Bank Guarantee)
Tender Fee ₹900 (Demand Draft)
Bank Solvency ₹1,58,419.10
Experience Maintenance of similar appliances for at least 1 year
Valid Licenses Electrical contractor license, GST, PAN

Bidders must submit all documents as specified in the tender notice to qualify for evaluation.

Bidding Process

Process Timeline

1. Preliminary Stage

06-11-2025 16:05

2. Commercial Stage

06-11-2025 16:10

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Schedule of Dismantle Material

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

• Upload Scanned copy of Tender Fee of ₹900/-in the form of Demand Draft only (Cash not acceptable) in favour of Executive Engineer, Sachivalaya Complex Electrical Division, Gandhinagar payable at Gandhinagar from any Nationalized / Scheduled Bank. (DD for Tender Fee must be purchased from the account of Bidder)

Required
2

• Upload Scanned copy Bid Security/Earnest Money Deposit of ₹7,000/-in the form of FDR (with a validity period of not less than 165 Days) / Bank Guarantee from Nationalized/ Scheduled Bank in favour of Deputy Executive Engineer, Sachivalaya Complex Electrical Sub Division No 1, Gandhinagar payable at Gandhinagar OR Exemption Certificate is Valid (FDR for EMD must be purchased from the account of Bidder)

Required
3

• Upload scanned copy Bank Solvency (25 percent of estimated cost put to tender i.e. ₹1,58,419.10) issued from Nationalized/Scheduled bank of 2025

Required
4

• Upload Scanned copy of Permanent Account Number (PAN) issued by Income Tax Department

Required
5

• Upload Scanned copy of GST Registration Certificate

Required
6

• Upload scanned copy of E-2 and above category registration (Electrical)

Required
7

• Upload Scanned copy of valid Electric contractor licence.

Required
8

• Upload Signed and scanned copy of Declaration Letter of Bidder (Annexure A)

Required
9

• Upload Signed and scanned copy of Scope of Work and Conditions related to work

Required
10

• Upload Scanned copy of valid Work Experience in the form of completion certificate/3A certificate copy of similar kind of work (i.e. All in maintenance contract for AC, Water Cooler and Refrigerator)

Required

Frequently Asked Questions

What is the scope of this electrical maintenance tender at Rajbhavan Gandhinagar?

This tender involves comprehensive maintenance of Water Coolers, Refrigerators, and AC units at Rajbhavan Gandhinagar for one year. Responsibilities include routine servicing, repairs, safety compliance, and record-keeping to ensure uninterrupted operation of essential electrical appliances within the government estate.

What are the eligibility criteria for participating in this government tender?

Eligible bidders must possess a valid electrical contractor license (E-2 or above), GST registration, PAN card, and demonstrate experience in similar maintenance work. Financial stability with a bank solvency of at least 25% of the estimated project cost is required, along with submitting the prescribed documents such as EMD, tender fee, and experience certificates.

How can I submit my bid for this tender?

Bidders must register on the NPROCURE portal, download the tender documents, and upload all required technical and financial documents online before the deadline of 06-11-2025. The process involves two stages: technical bid submission followed by financial bid submission, both through the portal. Physical bids are not accepted.

What is the evaluation process for selecting the successful bidder?

Bids are evaluated based on technical competence, experience, financial proposal, and past performance. The evaluation criteria assign specific weightages, with a minimum qualifying score required in each category. The bid with the highest combined score will be awarded the contract.

What are the key dates and deadlines for this tender?

The tender is open from 18-10-2025 at 18:00, with the last date for bid submission on 06-11-2025 at 16:00. The bid opening is scheduled for 06-11-2025 at 16:05. Bidders should ensure timely submission to avoid disqualification.