Open Education & Training NPROCURE

Tender for Supplying, Erecting, Testing & Commissioning of Exhaust Fans at Various Toilet Blocks - Gujarat

Posted

18 Oct 2025, 03:30 am

Deadline

18 Nov 2025, 12:30 pm

EMD

₹12,700

Value

₹12,68,400

Location

SURAT , GUJARAT

Progress

Issue18 Oct 2025, 03:30 am
AwardPending
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Tender Type

Open

Sector

Education & Training

Tender Fee

₹1,062

Contract Form

Works

Completion Period

04  Months

Currency Type

Single

Categories 4

TECHNICAL SERVICES FAN ELECTRICAL AIR EXHAUSTER

This open government tender offers qualified electrical contractors the opportunity to bid for supplying, erecting, testing, and commissioning exhaust fans at various toilet blocks within Veer Narmad South Gujarat University, Surat. The project aims to improve sanitation infrastructure in an educational environment, with a total estimated value of INR 12,68,400. The tender process involves detailed technical and commercial evaluations, with a submission deadline of November 18, 2025. Bidders must meet strict eligibility criteria, including valid licenses, experience, and financial stability. The procurement emphasizes transparency, quality, and timely completion, making it ideal for firms specializing in electrical installations for government and educational projects in Gujarat. Participation requires adherence to detailed technical specifications, submission of comprehensive documentation, and compliance with government procurement norms. This tender provides a strategic opportunity for electrical contractors seeking to expand their footprint in the public sector infrastructure upgrades.

Scope Of Work

The scope of work includes:

  • Supplying high-quality exhaust fans suitable for toilet blocks
  • Erecting and installing exhaust fans at designated locations
  • Testing the installed fans for proper operation
  • Commissioning the fans to ensure compliance with technical standards

Key deliverables:

  • Complete supply of exhaust fans as per specifications
  • Proper installation and wiring
  • Functional testing and commissioning
  • Providing operation and maintenance manuals

Process steps:

  1. Receive and review tender documents
  2. Submit technical and financial bids
  3. Technical evaluation and approval
  4. Contract signing
  5. Supply and erection of exhaust fans
  6. Testing, commissioning, and handover
Technical Specifications Details
Fan Type Axial/ centrifugal
Power Supply 230V, 50Hz
Airflow Capacity Minimum 1000 CFM
Noise Level Less than 60 dB
Material Corrosion-resistant steel

Standards: All equipment must meet BIS standards and be compliant with electrical safety norms.

Technical Specifications

The selected exhaust fans should meet the following technical parameters:

Parameter Specification
Fan Type Axial or centrifugal fans with corrosion-resistant blades
Power Supply 230V, 50Hz AC
Airflow Capacity Minimum 1000 Cubic Feet per Minute (CFM)
Noise Level Not exceeding 60 decibels
Material Stainless steel or galvanized steel
Mounting Wall-mounted or ceiling-mounted as per site requirements

Sequential Process for Installation:

  1. Site survey and assessment
  2. Delivery of equipment to site
  3. Erection and wiring as per approved drawings
  4. Testing for airflow and noise levels
  5. Final commissioning and handover

Financial Requirements

The estimated project cost is approximately 12,68,400 INR, inclusive of all taxes and duties. The bid security (EMD) is set at 12,700 INR, payable via demand draft. The financial proposal must include detailed cost breakdowns:

Cost Component Amount (INR)
Supply of Fans 6,00,000
Erection & Installation 4,00,000
Testing & Commissioning 1,50,000
Miscellaneous & Contingencies 1,18,400

Payment Schedule:

  • 30% advance upon contract signing
  • 40% after delivery and erection
  • 20% post-testing and commissioning
  • 10% after final handover and certification
    All payments are subject to submission of valid invoices and completion certificates.

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Eligibility Criteria

  • ✓ Must have a valid GST registration and PAN number.
  • ✓ Registered as a government-approved electrical contractor.
  • ✓ Proven experience in similar electrical installation projects within educational institutions.
  • ✓ Must possess valid Electrical Supervisor License.
  • ✓ Submit all required documents: Registration Certificate, Experience Certificates, Annual Turnover Certificates, and Litigation Declaration.
  • Financial Qualification:
    Criteria Details
    Minimum Annual Turnover 50 lakhs INR
    Experience in similar projects At least 2 projects of similar scope
    EMD Amount 12,700 INR
  • ✓ Must provide all documents as per tender requirements, including experience certificates and technical licenses.

Bidding Process

Process Timeline

1. Technical stage

01-12-2025 11:00

2. Commercial Stage

01-12-2025 11:05

Required Forms

Technical

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Technical stage

1

PAN NUMBER

Required
2

Registration Certificate (Government registered contractors) as per Tender Documents

Required
3

GST REGISTRATION No.

Required
4

Tender Fee DD as per Tender Documents

Required
5

Tender EMD DD as per Tender Documents

Required
6

Experience Certificate as per Tender Documents

Required
7

Annual Turn Over Certificate as per Tender Documents

Required
8

Declaration of Litigation History

Required
9

Electrical Supervisor License

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

What is the deadline for submitting bids for this tender?

The bid submission deadline is 18th November 2025 at 6:00 PM. Bidders must upload all required documents and proposals before this time to be considered.

What documents are required to participate in this tender?

Participants must submit PAN Number, Registration Certificate, GST Registration, Tender Fee DD, EMD DD, Experience Certificates, Annual Turnover Certificate, Litigation Declaration, and Electrical Supervisor License. All documents should be compliant with the tender specifications and submitted via the official e-Procurement portal.

How will the evaluation of bids be conducted?

Bids will be evaluated based on technical competence (40%), price (30%), compliance with technical specifications (20%), and delivery schedule (10%). Minimum thresholds include a technical score of 70% and complete documentation.

What is the estimated project value and scope?

The estimated project cost is approximately INR 12,68,400. The scope includes supplying, erecting, testing, and commissioning exhaust fans at various toilet blocks in Surat, Gujarat, with a completion period of 4 months.

Who can I contact for support during the bidding process?

Support can be obtained from The Registrar of Veer Narmad South Gujarat University at 02612203018 or via email at [email protected]. Technical support for online bidding is available through (n)code solutions, contactable at +91-79-40007517 or [email protected].