This government tender offers a unique opportunity for biometric security solution providers to supply, install, and commission a face recognition attendance system for Vapi Municipal Corporation. The project aims to enhance attendance management for up to 1000 employees across multiple offices, leveraging advanced biometric technology compliant with industry standards. Bidders must meet stringent eligibility criteria, including experience in biometric deployments and certification requirements. The tender process emphasizes transparency, with detailed evaluation criteria focusing on system quality, experience, cost, and delivery timeline. With an estimated budget of ₹5,00,000, this project is ideal for companies specializing in biometric security, government infrastructure, and attendance solutions seeking to expand their footprint in the public sector. The deadline for bid submission is 26-11-2025, and detailed documentation is available for download. Participate now to contribute to efficient government operations and secure government contracts.
Government Tender for Face Recognition Attendance System for Vapi Municipal Corporation
Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,770
Contract Form
Service
Completion Period
1 Months
Currency Type
Single
Categories
4
Scope Of Work
The selected vendor will be responsible for:
- Supplying biometric face recognition attendance hardware compatible with existing infrastructure
- Installing the face recognition attendance system at designated Vapi Municipal Corporation offices
- Testing the system to ensure it supports up to 1000 employees with high accuracy
- Commissioning the system and providing operational training to staff
Key deliverables include:
- Fully functional face recognition attendance hardware and software
- User manuals and technical documentation
- Training sessions for end-users
- Post-installation support for a specified warranty period
Process flow for implementation:
- Site survey and assessment
- Hardware procurement and delivery
- Installation and configuration
- System testing and validation
- Staff training and handover
| Specification | Details |
|---|---|
| Employee Capacity | Up to 1000 employees |
| System Compatibility | Windows/Linux based systems |
| Connectivity | Ethernet/Wi-Fi |
| Power Supply | 220V AC |
| Certification | ISO/IEC standards for biometric systems |
The vendor must ensure compliance with all technical and safety standards, and provide ongoing support during the warranty period.
Technical Specifications
The biometric face recognition system must meet the following technical parameters:
| Parameter | Specification |
|---|---|
| Recognition Accuracy | > 99% |
| Face Database Capacity | Support for 10,000 faces |
| Speed of Recognition | < 1 second per face |
| Environmental Conditions | Operable in temperature range -10°C to 50°C |
| Power Consumption | Max 50W |
Implementation steps include:
- System configuration according to site requirements
- Compatibility testing with existing network
- Calibration and accuracy testing
- Final deployment and staff training
Financial Requirements
The project budget is estimated at ₹5,00,000, covering hardware, installation, testing, and training. Payment terms are as follows:
| Payment Schedule | Percentage |
|---|---|
| Upon Contract Signing | 30% |
| After Hardware Delivery | 30% |
| Post-Installation & Testing | 30% |
| Final Acceptance & Handover | 10% |
Bidders must submit a detailed cost breakdown in their proposal, including hardware costs, installation charges, and post-installation support. All costs should be inclusive of applicable taxes and duties. The total bid amount should not exceed the estimated budget, and any additional charges must be clearly specified.
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Eligibility Criteria
- ✓ Must have valid GST Registration and PAN Card.
- ✓ Must submit scanned copies of Tender Fee, EMD, GST Registration, and signed RFP documents.
- ✓ Proven experience in biometric attendance system deployment for government or large organizations.
- ✓ Financial stability with minimum annual turnover of ₹10 lakh in the last three years.
- ✓ Ability to deliver and install the system within the stipulated timeline.
| Qualification Criteria | Minimum Requirement |
|---|---|
| Experience | At least 3 similar projects in biometric systems |
| Financial Turnover | ₹10 lakh annually in last 3 years |
| Certification | ISO/IEC biometric standards |
| Delivery Timeline | Within 1 month from award |
Bidders must provide relevant documentation and certifications as proof of eligibility.
Bidding Process
Process Timeline
27-11-2025 12:39
27-11-2025 12:45
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary Stage
Kindly Attach scan copy of Tender Fee Document.
RequiredKindly Attach scan copy of Tender EMD Document.
RequiredKindly Attach scan copy of GST Registration Document.
RequiredKindly Attach scan copy of PAN Card
RequiredKindly Attach Scan Copy of Annexures as per RFP
RequiredKindly Attach Scan Copy of Signed RFP document
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Frequently Asked Questions
What is the deadline for submitting bids for this tender?
The last date for bid submission is 26th November 2025 at 5:00 PM. Bidders must upload all required documents and bid proposals before this deadline to be considered.
What documents are required to participate in this tender?
Participants must submit scanned copies of:
- Tender Fee Document
- EMD Document
- GST Registration Certificate
- PAN Card
- Signed RFP and Annexures
All documents must be valid and clearly legible to ensure eligibility.
How will the evaluation of bids be conducted?
Bids will be evaluated based on technical compliance (50%), experience (20%), cost (20%), and delivery timeline (10%). Bidders must meet minimum thresholds in each category to qualify for final selection.
Is there any training provided for participating in this tender?
Yes, a free vendor training session is organized every Saturday at (n)code solutions, Ahmedabad. This session helps bidders understand the e-procurement process and submission requirements.
Who can I contact for further clarifications?
For queries, contact the Deputy Municipal Commissioner via email at [email protected]. Additional support is available from the (n)Procure support team at +91-79-40007517.
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Documents 1
Adobe Scan 4 Nov 2025 (2) (1).pdf
TENDER_DOCUMENT
Adobe Scan 4 Nov 2025 (2) (1).pdf
TENDER_DOCUMENT
