This government tender offers a unique opportunity for qualified fire safety service providers to bid on the installation and maintenance of a state-of-the-art fire safety system at the Atal Bihari Vajpayee Library in Surat. The project encompasses the supply, installation, testing, and ongoing maintenance of fire detection and suppression equipment, along with Fire NOC renewal services for five years. With an estimated value of approximately ₹32.33 Lakhs, the tender is issued by the Surat Municipal Corporation under the Surat Mahanagar Seva Sadan department. The process involves online submission of technical and financial bids, with strict adherence to eligibility and documentation requirements. Bidders must meet specified criteria, including relevant certifications, experience, and financial stability. This tender is ideal for experienced contractors specializing in fire safety systems, infrastructure upgrades, and municipal safety projects seeking to contribute to public safety and infrastructure enhancement in Gujarat.
Government Tender for Fire Safety System Installation at Atal Bihari Vajpayee Library, Surat
Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,770
Contract Form
Works
Completion Period
03 Months
Currency Type
Single
Categories
2
Scope Of Work
The scope of work includes:
- Providing all necessary fire safety equipment, including fire alarms, extinguishers, sprinkler systems, and NOC renewal.
- Installation, testing, and commissioning of fire safety systems as per technical specifications.
- Maintenance and servicing for a period of 1 year free of charge, followed by 5 years of ongoing maintenance.
- Ensuring compliance with local fire safety regulations and obtaining Fire NOC renewal.
The process involves:
- Site assessment and preparation.
- Delivery of fire safety equipment.
- Installation and system integration.
- Testing and commissioning.
- Training municipal staff on system operation.
- Providing ongoing maintenance and Fire NOC renewal services.
| Equipment Type | Specifications |
|---|---|
| Fire alarms | Smoke and heat detectors |
| Fire extinguishers | ABC type, portable |
| Sprinkler systems | Automatic, compliant with safety standards |
Key deliverables include installation reports, testing certificates, and maintenance logs.
All work must adhere to safety standards and be completed within the specified completion period of three months.
Technical Specifications
The fire safety system must include:
| Parameter | Specification |
|---|---|
| System Type | Integrated fire detection and suppression |
| Power Supply | Uninterruptible power supply (UPS) backup |
| Connectivity | Wireless and wired options |
| Certification | Compliant with BIS and local fire safety standards |
Sequential process:
- Conduct site survey.
- Submit detailed technical proposal.
- Install equipment as per approved drawings.
- Perform system testing and certification.
- Handover with documentation.
Technical documentation must include wiring diagrams, system manuals, and certification reports.
Financial Requirements
The estimated project cost is approximately ₹32,33,972.06, which includes procurement, installation, testing, and initial maintenance. Payment terms are structured as follows:
| Payment Schedule | Percentage of Total Cost |
|---|---|
| Upon contract signing | 20% |
| After installation and testing | 50% |
| Final acceptance and documentation | 20% |
| Maintenance commencement | 10% |
Bidders must submit a detailed financial bid, including itemized costs for equipment, labor, and services. All costs should be inclusive of applicable taxes and duties. The bid validity period is 120 days from the bid submission deadline.
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Eligibility Criteria
- ✓ Must have valid GST registration and relevant fire safety certifications.
- ✓ Proven experience in fire safety system installation for government or municipal projects.
- ✓ Must submit a refundable EMD of ₹33,000 along with tender fee.
- ✓ Tender fee of ₹1770 must be paid and documented.
- ✓ All required documents, including technical and financial credentials, must be submitted as per tender guidelines.
| Financial Criteria | Details |
|---|---|
| Minimum Average Annual Turnover | ₹50 Lakhs |
| Past Projects | At least 2 similar fire safety projects in the last 3 years |
| Certification | Valid ISO 9001 or equivalent |
Critical: Bidders must meet all eligibility requirements to qualify for the tender process.
Bidding Process
Process Timeline
Required Forms
Preliminary
SMC etender 100 per EMD and Tender fee
User Defined Template-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
Scan Copy of Tender Fee
RequiredScan Copy of EMD
RequiredScan Copy of all required documents as per tender condition.
RequiredFrequently Asked Questions
What is the main objective of this tender?
This tender aims to select qualified contractors for providing, installing, and maintaining a comprehensive fire safety system at the Atal Bihari Vajpayee Library Building in Surat. The project includes fire detection, suppression, and renewal of Fire NOC for five years, ensuring safety compliance and infrastructure enhancement.
What are the eligibility requirements for bidders?
Bidders must possess valid fire safety certifications, experience in similar government projects, a minimum average annual turnover of ₹50 Lakhs, and submit the required documents including EMD, tender fee, and technical credentials. All eligibility criteria are detailed in the tender document.
How can I participate in the bidding process?
Participants need to download the tender documents online, pay the tender fee of ₹1770, submit EMD of ₹33,000, and upload all required documents before the deadline. The process involves technical and financial bid submissions through the official portal, with evaluation based on predefined criteria.
What is the deadline for bid submission?
The last date for bid submission is 22nd September 2025 at 18:00 hours. Bidders must ensure all documents are uploaded before this deadline, as late submissions will not be accepted under any circumstances.
Who can I contact for support during the bidding process?
Support is available from the (n)Code Solutions support team at GNFC Ltd. Contact can be made via phone at +91-79-40007517, 40007514, 40007515, or email [email protected]. Assistance includes technical guidance and training for online bid submission.
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Documents 2
TECHNICAL BID.pdf
TENDER_DOCUMENT
PRICE BID.pdf
TENDER_DOCUMENT
TECHNICAL BID.pdf
TENDER_DOCUMENT
PRICE BID.pdf
TENDER_DOCUMENT
