Open State Governments & UT NPROCURE

Government Tender for Hiring AC Closed Body Vehicle with GPRS System & Driver - Bhavnagar

Posted

15 Sept 2025, 04:30 am

Deadline

25 Sept 2025, 10:30 am

EMD

₹15,000

Value

₹15,00,000

Location

BHAVNAGAR , GUJARAT

Progress

Issue15 Sept 2025, 04:30 am
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,180

Contract Form

Works

Completion Period

2  Years

Currency Type

Single

Categories 4

VALVE PARTS AND ACCESSORIES VEHICLE GPRS VEHICLE HIRING SERVICE

This government tender offers an excellent opportunity for transportation service providers to supply AC closed body vehicles with GPRS tracking and drivers for Bhavnagar under the Rural Division Office of PGVCL. The project spans 2 years with an estimated budget of INR 15,00,000. Bidders must meet strict eligibility criteria, including valid vehicle and driver documentation, and technical specifications such as GPRS-enabled vehicles. The process involves a preliminary and commercial evaluation, with clear deadlines for bid submission and evaluation stages. This tender is ideal for vehicle leasing companies, transport service providers, and logistics firms looking to expand their government contracting portfolio in Gujarat. Participation requires adherence to detailed terms, submission of all required documents, and compliance with procurement policies. The successful bidder will provide reliable, monitored transportation services, supporting government operations efficiently and securely.

Scope Of Work

The selected vendor will be responsible for providing AC closed body vehicles with GPRS tracking systems and professional drivers available 24 hours daily in Bhavnagar. Key deliverables include:

  • Supplying vehicles as per specifications
  • Ensuring vehicle maintenance and cleanliness
  • Providing trained drivers with valid licenses and eye certificates
  • Maintaining GPRS tracking for real-time vehicle monitoring
  • Ensuring timely service as per schedule

The process involves:

  1. Submission of vehicle quotation and required documents
  2. Verification of eligibility and technical specifications
  3. Evaluation of bids based on criteria
  4. Awarding of contract to the successful bidder
  5. Commencement of services within the specified completion period of 2 years
Specification Details
Vehicle Type AC Closed Body Vehicle
Tracking System GPRS enabled
Service Duration 2 Years
Location Bhavnagar
Contact 9879200834

Technical Specifications

Vehicles must meet the following technical parameters:

Parameter Specification
Vehicle Type AC Closed Body
GPRS System Must be fully operational and compatible with government tracking systems
Driver Qualification Valid driving license, eye certificate, and experience
Service Hours 24 hours daily availability
Maintenance Regular maintenance as per manufacturer standards

Sequential process for bidders:

  1. Review technical specifications
  2. Submit vehicle quotation with supporting documents
  3. Ensure vehicle meets all technical criteria
  4. Await technical evaluation results
  5. Comply with any additional technical clarifications as required

Financial Requirements

The total estimated cost for this contract is INR 15,00,000. Bidders must submit a detailed cost breakdown in Schedule B, including vehicle rental, driver wages, maintenance, and tracking system costs. Payment terms are milestone-based, with payments released after verification of service delivery and submission of invoices. The EMD amount of INR 15,000 must be submitted along with the bid. The bid amount should be inclusive of all applicable taxes and charges. Bidders should prepare a comprehensive financial proposal aligned with the tender guidelines to ensure eligibility for evaluation.

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Eligibility Criteria

  • ✓ Must have valid vehicle quotation and ownership documents
  • ✓ Must possess a valid driving license for drivers
  • ✓ Must provide PF documents or notarized affidavits on ₹300 stamp paper
  • ✓ PAN card of owner and Aadhar cards of owner and driver
  • ✓ GST registration certificate
  • ✓ Eye certificate of driver
  • ✓ Affidavit on ₹300 stamp paper
  • ✓ Experience in vehicle service (if any)
  • ✓ EMD of INR 15,000 and tender fee payment proof
  • ✓ Signed tender copy
Qualification Requirement Details
Minimum Experience Prior vehicle service experience preferred
Financial Qualification EMD of INR 15,000, estimated cost of INR 15,00,000
Valid Documents As listed in eligibility criteria
Certification Certificates must be valid and verifiable

Bidding Process

Process Timeline

1. Preliminary Stage

03-10-2025 11:00

2. Commercial Stage

03-10-2025 16:00

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

QUATATION OF VEHICLE

Required
2

DRIVING LICENCE

Required
3

PF DOCUMENT / NOTTARY ON 300 STAMP

Required
4

PAN CARD OF OWNER

Required
5

OWNERS ADHARCARD

Required
6

DRIVERS ADHARCARD

Required
7

GST NO/ NOTTARY ON 300 STAMP

Required
8

EYE CERIFICATE OF DRIVER

Required
9

AFFIDAVIT ON 300 STAMP

Required
10

EXPERINCE IF ANY

Required
11

EMD AND TENDER FEES DOCUMENT

Required
12

SIGHNED TENDER COPY

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Stage - Commercial Stage

1

SCHEDULE B

Required

Frequently Asked Questions

What is the main purpose of this government tender?

This tender invites qualified service providers to supply AC closed body vehicles with GPRS tracking systems and drivers for 24-hour transportation services in Bhavnagar, Gujarat, for a period of 2 years. It aims to ensure reliable, monitored vehicle services for government operations, with detailed eligibility and technical criteria outlined in the tender documents.

How can I participate in this tender?

Interested bidders must download the tender documents from the official portal, submit the required documents and bid online before the deadline of 25-09-2025, 16:00. They need to ensure all eligibility criteria are met, including vehicle quotations, licenses, certificates, and EMD payment. Attending vendor training sessions is recommended for smooth participation.

What are the key eligibility criteria for bidders?

Bidders must provide vehicle quotations, valid driving licenses, PAN, Aadhar, GST certificates, eye certificates for drivers, affidavits, and experience proof if available. An EMD of INR 15,000 and signed tender copy are mandatory. All documents must be valid, verifiable, and submitted within the specified stages of the tender process.

What are the technical specifications required for vehicles?

Vehicles must be AC closed body, equipped with GPRS tracking systems, and operated by qualified drivers with valid licenses and eye certificates. The vehicles should be maintained regularly and available 24 hours daily in Bhavnagar. The technical evaluation will verify compliance with these specifications.

What is the evaluation process and criteria?

Bids are evaluated on technical compliance, cost, and experience. Technical bids are scored out of 50%, and cost bids account for 30%. The minimum qualifying score is 50%. The highest-scoring bid will be selected, considering factors like timely submission, documentation accuracy, and adherence to technical specifications.