Open Power and Energy NPROCURE

Government Tender for Hiring AC Petrol/Diesel Jeep Vehicles for Power Sector in Gujarat

Posted

18 Oct 2025, 11:30 am

Deadline

10 Nov 2025, 10:30 am

EMD

₹15,135

Value

₹15,13,386

Location

SABAR KANTHA , GUJARAT

Progress

Issue18 Oct 2025, 11:30 am
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 6

VALVE PARTS AND ACCESSORIES VEHICLE BAG PETROLEUM FUELS VEHICLE HIRING SERVICE SUB STATION

Gujarat Energy Transmission Corporation Limited (GETCO) has issued a government tender for the hiring of fully insured AC closed body Petrol/Diesel Jeep vehicles for the power transmission projects at Vishnagar Sub Station. This 24-month contract targets experienced vehicle providers capable of supplying less than 3-year-old vehicles with 8+1 passenger capacity and two airbags. The procurement aims to ensure reliable transportation for field engineers and officials working in Gujarat's power sector. The tender involves detailed eligibility criteria, technical specifications, and a transparent bidding process with deadlines on November 10, 2025. Interested companies must submit comprehensive documents, including vehicle and legal certifications, and deposit the required EMD. This opportunity is ideal for vehicle leasing companies, transport service providers, and experienced contractors looking to work with government bodies in the power and energy sector. The process emphasizes compliance, transparency, and timely submission to secure the contract and support Gujarat's infrastructure development.

Scope Of Work

The selected contractor shall provide fully insured AC Jeep vehicles meeting the following specifications:

  • Model year: Less than 3 years old on the date of tender opening
  • Type: Petrol/Diesel driven, AC closed body
  • Seating capacity: 8+1 Passengers
  • Minimum monthly usage: 3000 KM
  • Daily operation hours: 12 hours
  • Additional features: Two airbags for driver safety

Key deliverables include:

  • Supplying vehicles as per specifications
  • Maintaining vehicles in good condition
  • Ensuring all insurance and legal documents are valid and up-to-date
  • Providing drivers with valid licenses

Process for service provision:

  1. Vehicle deployment as per schedule
  2. Regular maintenance and inspection
  3. Submission of required documents (RC, insurance, permits)
  4. Adherence to safety and operational standards

Specifications comparison:

Feature Requirement
Vehicle Age Less than 3 years
Fuel Type Petrol or Diesel
Insurance Fully insured
Passenger Capacity 8+1
Airbags Two
Usage Minimum 3000 KM/month
Operation Hours 12 hours/day

Technical Specifications

Vehicles must adhere to the following technical parameters:

Parameter Specification
Model Year Less than 3 years old
Fuel Type Petrol or Diesel
Seating Capacity 8+1 passengers
Airbags Two for driver safety
Insurance Valid comprehensive insurance
Certification Valid fitness and permit certificates

Procedures for vehicle deployment:

  • Confirm vehicle specifications
  • Conduct pre-deployment inspection
  • Ensure all legal documents are valid
  • Assign qualified drivers
  • Maintain operational records
  • Schedule regular maintenance and safety checks

Financial Requirements

The estimated contract value is Rs. 15,13,386.00, covering vehicle procurement, insurance, and operational costs. The bidder must submit an earnest money deposit (EMD) of Rs. 15,135 through RTGS/NEFT. Payment terms include:

  • 10% advance upon contract signing
  • Remaining payments based on monthly invoices
  • Payments will be processed within 30 days of submission and verification of bills and documents.
    Cost Breakdown Amount (Rs.)
    Vehicle Cost Included in total estimate
    Insurance Included
    Maintenance Included
    Miscellaneous As per actuals

All financial transactions must be supported by valid receipts and bank statements.

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Eligibility Criteria

Bidders must fulfill the following eligibility criteria:

  • ✓ Must possess valid GST Registration and PAN Card.
  • ✓ Must provide Vehicle RC Book, Insurance Copy, and Fitness Certificate.
  • ✓ Must submit Vehicle and Driver licenses.
  • ✓ Must have Provident Fund Code Number or a self-declaration on Rs.300/- stamp paper with notarization.
  • ✓ Must submit completed Annexure I, II, and III forms.
  • ✓ Must provide recent Diesel/Petrol rate copy (within 15 days of tender submission).
  • ✓ Must deposit Rs. 15,135 as EMD via RTGS/NEFT.
  • ✓ Must provide bank cancel cheque and debit statement scans.
Qualification Requirement Details
Financial Stability Demonstrate ability to sustain operational costs
Experience Proven track record in vehicle supply for government projects
Documentation Complete and valid vehicle and legal documents
Certification Valid digital certificate for online bidding

Note: All documents must be valid, up-to-date, and compliant with government standards.

Bidding Process

Process Timeline

1. TECHNICAL STAGE

10-11-2025 16:05

2. COMMERCIAL STAGE

10-11-2025 16:10

Required Forms

TECHNICAL

i Agree

User Defined Template-Standard

Required

TECHNICAL BID

User Defined Template-Standard

Required

VEHICLE DEPOSIT 15000.00 RS

User Defined Template-Standard

TENDER FEE & EMD DETAILS

User Defined Template-Secured

Required

COMMERCIAL

Percentage Rate

Library-Secured

Required

Required Documents

Stage - TECHNICAL STAGE

1

PAN Number Document

Required
2

Quotation – For New Vehicle as per requirement OR Vehicle Documents Copy i.e 1. RC Book 2. Contract Carriage Permit 3. Fitness Certificate 4. Insurance copy 5. Vehicle Rod tax

Required
3

Driver License Copy

Required
4

GST Registration Number Documents – Mandatary

Required
5

Vehicle RC Book

6

Vehicle Insurance Copy

7

Provident Fund Code Number Documents OR self-declaration undertaking on stamp paper of Rs.300/- in case of self-driving with Notarize certificate

Required
8

Filling Annexure I

Required
9

Diesel / Petrol Rate copy (15 day before Tender last)

Required
10

Filling Annexure II

Required
11

Filling Annexure III

Required
12

Declaration for Vehicle Contract

Required
13

Tender Fee RTGS / NEFT Details

Required
14

Tender EMD RTGS / NEFT Details

Required
15

Vehicle Deposit 15000/- Rs RTGS / NEFT Details

16

Bank Cancel Cheque Scan Copy For Refund of EMD Amount (તમારા બેંક ખાતા નો કેન્સલ ચેક ની scan કોપી મુકવી . E.M.D નુ પેમેન્ટ રીફંડ આપી શકાય.)

Required
17

Bank Debit Amount Statement Scan Copy (તમારા બેંક ખાતા માંથી રૂપિયા ડેબીટ થયેલ હોય તેનું બેંક સ્ટેટમેન્ટ આપવું)

Required

Frequently Asked Questions

What is the main requirement of this government tender?

This tender seeks qualified vehicle service providers to supply AC closed body Petrol/Diesel Jeep vehicles (such as Bolero, Scorpio, or equivalent) that are less than 3 years old, fully insured, with 8+1 passenger capacity and equipped with two airbags. The vehicles will support Gujarat's power transmission projects at Vishnagar Sub Station for a period of 24 months.

How can I participate in this tender?

Interested bidders must register on the official e-procurement portal, obtain a Digital Signature Certificate (DSC), and download the tender documents. Bids must be submitted electronically before the deadline of November 10, 2025. Ensure all required documents, including vehicle details and financial guarantees, are complete and compliant with the specifications outlined.

What are the key eligibility criteria for bidders?

Bidders should have valid GST registration, PAN card, and vehicle documents such as RC Book, insurance, and fitness certificates. They must also provide Provident Fund details or a notarized self-declaration, along with completed Annexure forms. The bidder must deposit an EMD of Rs. 15,135 via RTGS/NEFT and submit supporting bank documents.

What is the evaluation process for bids?

Bids are evaluated based on technical compliance (40%), financial bid (40%), and experience (20%). Bidders must score at least 70% in technical evaluation. The process includes technical review, financial assessment, and final selection based on overall scores. The evaluation timeline is scheduled for November 10, 2025.

What are the important dates and deadlines?

The bid submission opens on October 18, 2025, at 5:00 PM, and closes on November 10, 2025, at 4:00 PM. The technical evaluation and bid opening are scheduled for November 10, 2025. Bidders must ensure their submissions are complete before the deadline to participate in the award process.