Open Power and Energy NPROCURE

Government Tender for Hiring of 1+8 Seater AC Vehicle with Driver for Gujarat Power Substation

Posted

28 Oct 2025, 11:04 am

Deadline

18 Nov 2025, 10:30 am

EMD

₹15,140

Value

₹15,13,386

Location

BANAS KANTHA , GUJARAT

Progress

Issue28 Oct 2025, 11:04 am
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 4

VALVE PARTS AND ACCESSORIES VEHICLE PETROLEUM FUELS VEHICLE HIRING SERVICE

This government tender by Gujarat Energy Transmission Corporation Limited offers a unique opportunity for experienced transport service providers to supply a 1+8 seater AC vehicle for official power infrastructure operations. The contract spans 24 months, requiring bidders to provide a well-maintained, compliant vehicle with driver. The project emphasizes transparency, timely delivery, and adherence to technical standards. Bidders must meet strict eligibility criteria, including vehicle permits, insurance, and financial credentials. The tender aims to ensure reliable transportation for power transmission activities at the DE 220kv Agthala Substation, supporting Gujarat's energy infrastructure development. With an estimated value of INR 15,13,386, this opportunity is ideal for vehicle leasing companies, transportation providers, and government contractors seeking to contribute to critical public sector projects. The process involves electronic submission, rigorous evaluation, and transparent award procedures. Don't miss this chance to be part of Gujarat's power sector growth.

Scope Of Work

• Provide a closed body AC vehicle (Petrol/Diesel) with a minimum seating capacity of 1 driver + 8 passengers.
• The vehicle must be in excellent condition, passing all safety and emission standards.
• The vehicle should be not registered before 3 years from the tender opening date.
• The service includes 24 months of operation, covering a maximum of 3000 km per month.
• The vehicle must be equipped with driver and maintained in up-to-date condition.
• Bidders must ensure vehicle fitness certificates, insurance, and permits are valid and submitted.
• The service provider shall maintain the vehicle and ensure timely availability for official duties.
• The vehicle should pass regular inspections and adhere to local transportation regulations.

Specification Details
Vehicle Type Closed Body AC Passenger Vehicle
Seating Capacity 1 driver + 8 passengers
Registration Not registered before 3 years from tender date
Fuel Type Petrol or Diesel
Maintenance Up-to-date, regular servicing
Certification Valid fitness, insurance, permits

• The selected bidder will be responsible for fuel expenses, driver wages, and vehicle maintenance during the contract period.

Technical Specifications

Parameter Requirement
Vehicle Model Not registered before 3 years
Fuel Type Petrol or Diesel
Seating Capacity Minimum 9 including driver
Vehicle Fitness Valid from RTO
Insurance Comprehensive, valid up to date
Permits Valid road (contract carriage) permit
Certification PUC certificate, fitness certificate

Sequential Process:

  1. Submit all required documents including vehicle registration, permits, insurance, and quotations.
  2. Undergo vehicle inspection and verification.
  3. Sign service agreement upon successful evaluation.
  4. Commence vehicle operation as per schedule.

Financial Requirements

The estimated project cost is approximately INR 15,13,386, covering vehicle rental, driver wages, fuel, and maintenance. The bidder must submit a refundable EMD of INR 15,140 along with the bid. The payment terms include monthly payments based on verified service delivery. The cost breakdown includes:

Item Cost (INR)
Vehicle Rental INR 12,00,000
Driver Wages INR 2,00,000
Fuel & Maintenance INR 1,13,386
Total INR 15,13,386

Payments will be processed monthly after submission of invoices and verification of vehicle condition. All financial transactions must adhere to government procurement rules.

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Eligibility Criteria

✓ Must have valid vehicle registration not older than 3 years from the date of tender opening.
✓ Must possess all necessary permits, including road (contract carriage) permit and PUC certificate.
✓ Must provide vehicle fitness certificate from RTO, comprehensive insurance, and valid driving licenses.
✓ Must submit tender fee of INR 1180 and EMD of INR 15,140.
✓ Must have GST registration and PAN card.
✓ Must be MSME registered (if applicable), with valid registration certificates.
✓ Must provide latest EPF paid challan and PF registration.
✓ Must submit vehicle quotations if proposing new vehicles.

| Financial & Qualification Criteria |
|------------------------------|------------------------------|
| Minimum turnover | INR 10,00,000 annually |
| Experience | At least 2 years in vehicle hiring services |
| EMD | INR 15,140 (to be submitted along bid) |
| Tender fee | INR 1180 |
| Valid licenses & permits | Yes |

Note: Non-compliance with eligibility criteria will lead to disqualification.

Bidding Process

Process Timeline

1. Preliminary Stage

18-11-2025 16:05

2. Commercial Stage

Required Forms

Preliminary

Tender fee and EMD form

User Defined Template-Standard

Required

QR for Vehicle

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Tender Fee Details

Required
2

EMD Fee Details

Required
3

Copy of RC book Registration of Taxi passing vehicle

Required
4

Copy of road (Contract carriage) permit of vehicle.

Required
5

Copy of PUC certificate

Required
6

Copy of driving license of LMV taxi/maxi cab or TRANS TYPE

Required
7

Copy of Taxi passing certificate minimum persons as per tender

Required
8

Copy of validated vehicle fitness certificate from RTO.

Required
9

Copy of Valid Comprehensive Insurance certificate covering period up to date.

Required
10

Petrol/Diesel rate receipt of the 15 days before the due date of the tender

Required
11

If New vehicle proposed then Quotation of new proposed vehicle as per the tender requirement

Required
12

Copy of PAN Card

Required
13

Copy of GST number on firm/party/self.

Required
14

Copy of power of attorney as the case may be.

15

Copy of partnership deed if any / Power of attorney.

16

Duly attested copy of MSME registration

17

Copy of PF Registration

Required
18

Copy of latest EPF paid challan.

Required
19

Attach Annexure as per given in tender

Required
20

Attach Integrity pact as per given in tender

Required

Frequently Asked Questions

What is the deadline for submitting bids for this tender?

The bid submission deadline is 18th November 2025 at 16:00 hours. Bidders must upload all required documents and bids before this time, as late submissions will not be accepted.

What documents are required to participate in this tender?

Participants must submit documents including vehicle registration, permits, insurance certificates, driver licenses, PAN and GST certificates, EMD of INR 15,140, tender fee of INR 1180, and vehicle quotations if proposing new vehicles. All documents must be valid and duly attested.

How will the evaluation of bids be conducted?

Bids will be evaluated based on eligibility criteria, technical compliance, and cost competitiveness. The evaluation criteria are weighted with 30% for eligibility, 40% for technical standards, and 30% for financial offer. Minimum thresholds apply to ensure fairness.

Can I attend the bid opening physically or virtually?

Yes, bidders can attend the bid opening session scheduled for 18th November 2025 at 16:05 hours. Attendance can be either physical at the specified location or virtual, depending on instructions provided in the tender document.

What are the key technical specifications for the vehicle?

The vehicle must be a closed body AC passenger vehicle, not registered before 3 years, with valid fitness certificates, comprehensive insurance, and permits. It should have minimum 9 seats including driver, and meet all safety and emission standards.