Open Power and Energy NPROCURE

Government Tender for Hiring Diesel/Petrol Vehicles with GPS for Power Sector in Gujarat

Posted

17 Oct 2025, 08:30 am

Deadline

03 Nov 2025, 12:30 pm

EMD

₹15,000

Value

₹15,00,000

Location

KACHCHH , GUJARAT

Progress

Issue17 Oct 2025, 08:30 am
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 4

VALVE PARTS AND ACCESSORIES VEHICLE PETROLEUM FUELS VEHICLE HIRING SERVICE

This government tender offers an opportunity for vehicle suppliers to provide Bolero closed body (A/c) vehicles with GPS tracking for power sector operations in Gujarat. Managed by Paschim Gujarat Vij Company Limited (PGVCL), the contract spans 24 months, supporting field activities under Ravapar Sub Division. The tender emphasizes reliable transportation, compliance with safety standards, and timely delivery. Bidders must meet strict eligibility criteria, including vehicle permits, insurance, and experience in government contracts. The process involves online submission, with evaluations based on technical compliance and cost-effectiveness. The project offers a total estimated value of ₹15,00,000, with payment terms structured for transparency and efficiency. This is an excellent opportunity for vehicle providers seeking to collaborate with government agencies in Gujarat's power infrastructure development.

Scope Of Work

The selected vendor will be responsible for providing Bolero closed body (A/c) vehicles that meet the following requirements:

  • Vehicle Type: Diesel/Petrol driven, with GPS instrumentation installed.

  • Usage: For all field work under Ravapar Sub Division.

  • Duration: 24 months, with 24-hour availability.

  • Vehicle Specifications:

    Specification Details
    Vehicle Type Bolero closed body (A/c)
    Fuel Type Diesel or Petrol
    GPS Installed and functional
    Registration Valid RTO registration in Gujarat
    Insurance Comprehensive insurance coverage
    Permits Goods carriage permit / Taxi / Maxi permit

  • Operational Responsibilities:

    • Regular maintenance and servicing.
    • Ensuring GPS and other safety features are operational.
    • Compliance with all government vehicle standards.

  • Delivery & Reporting:

    • Vehicles must be available for deployment as per the schedule.
    • Provide monthly reports on vehicle usage and maintenance.

The vendor must ensure all vehicles are compliant with applicable safety and emission standards, and provide necessary documentation including insurance, fitness, and permits. The contract includes provisions for vehicle replacement if required, and adherence to the specified delivery timeline.

Technical Specifications

Vehicles must conform to the following technical parameters:

Parameter Specification
Vehicle Model Latest model, not older than 3 years
GPS System Must be GPS-enabled with real-time tracking
Fuel Efficiency Minimum 15 km/l for diesel vehicles
Capacity Suitable for field operations with sufficient luggage space
Safety Features Seat belts, airbags, and anti-lock braking system (ABS)

The process involves:

  1. Inspection of vehicles before deployment.
  2. Installation and testing of GPS systems.
  3. Regular maintenance checks as per manufacturer guidelines.
  4. Ensuring all permits and certificates are valid and up-to-date.

Bidders must provide detailed technical specifications and compliance certificates with their bid submissions.

Financial Requirements

The total estimated cost for the 24-month contract is ₹15,00,000, with a bid security deposit of ₹15,000. The financial bid should include detailed cost breakdowns, including vehicle rental charges, GPS installation, maintenance, and applicable taxes. Payment terms are as follows:

  • 50% of the total amount payable quarterly after submission of invoice and vehicle reports.
  • Remaining 50% payable upon successful completion of the contract.
  • Payments will be processed via RTGS/NEFT based on submitted invoices.

Bidders must clearly specify their rates in the price bid format provided in the tender documents. All costs should be inclusive of taxes, insurance, and maintenance charges. The financial proposal should be valid for 120 days from the bid submission deadline.

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Eligibility Criteria

  • ✓ Must have valid vehicle registration and permits in Gujarat.
  • ✓ Must possess valid GST registration and PAN card.
  • ✓ Must have experience in supplying government or large organizational vehicles.
  • ✓ Must submit attested copies of all required documents including income tax returns, experience certificates, and vehicle permits.
  • ✓ Must provide proof of vehicle insurance, fitness certificate, and PUC.
  • ✓ Must have a valid driving license for the drivers.
  • ✓ The bidder should have a minimum annual turnover of ₹10 lakhs in the last financial year.
  • Financial Criteria:
    Criterion Minimum Requirement
    Annual Turnover ₹10,00,000
    Experience in Vehicle Supply At least 2 government contracts in the last 3 years
  • ✓ Bidders must submit the bid security deposit of ₹15,000 along with the bid.
  • ✓ All documents should be attested and submitted online as per tender instructions.

Bidding Process

Process Timeline

1. Preliminary Stage

04-11-2025 11:00

2. Commercial Stage

04-11-2025 12:00

Required Forms

Preliminary

Tender Fee & EMD Details

User Defined Template-Standard

Required

Commercial

Price bid Vehicle

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Attested copy of GST (If applicable)

Required
2

Attested copy of PAN card in the name of bidder.

Required
3

Attested copy of document showing P.F. Number obtained by the bidder. (If applicable)

Required
4

Attested copy of Adhar Card

Required
5

Attested copy of Latest Income Tax Return (Financial Year 2023-24 and Assessment Year 2024-25).

Required
6

Attested Copy of successful work Completion / Experience certificate.

Required
7

Attested copy of RTO registration book OR Authorized dealers Quotation if offering new vehicle.

Required
8

Attested copy of Goods carriage permit / Taxi / Maxi permit in Gujarat. (If applicable)

Required
9

Attested copy of insurance policy. (If applicable)

Required
10

Attested copy of Fitness certificate. (If applicable)

Required
11

Attested copy of PUC. (If applicable)

Required
12

Attested driving license Copy of First driver.

Required
13

Attested driving license Copy of Second driver.

Required
14

Attested driving license Copy of Third driver.

Required
15

The scan copy of the Tender Notice duly signed and stamped on each page with companys seal must be submitted ONLINE along with the bid

Required
16

The scan copy of the NEW TERMS duly signed and stamped with companys seal must be submitted ONLINE along with the bid

Required
17

Payment proof of Tender Fees and E.M.D. Paid By RTGS / NEFT (Screenshot of online RTGS / NEFT Reference number / UTR / Transaction number).

Required
18

Attested copy of Memorandum of Association or partnership deed. (If applicable)

Required
19

Scan copy of original Power of attorney if any for signing the bid documents. (If applicable)

Required

Frequently Asked Questions

What is the main objective of this government tender?

This tender aims to hire Bolero closed body (A/c) vehicles equipped with GPS systems for field operations in Gujarat's power sector, specifically under the Ravapar Sub Division, for a period of 24 months. The objective is to ensure reliable transportation, efficient monitoring, and compliance with government standards for power distribution activities.

Who can participate in this vehicle hiring tender?

Eligible bidders include vehicle suppliers with valid permits, insurance, and experience in government or large organizational contracts. Bidders must meet eligibility criteria such as GST registration, PAN, vehicle permits, and experience certificates. Both individual and partnership firms can participate, provided they submit all required documents.

What are the key technical requirements for the vehicles?

Vehicles must be latest model Bolero (A/c), not older than 3 years, with GPS tracking systems installed, and compliant with Gujarat RTO standards. They should have comprehensive insurance, fitness certificates, and valid permits. The technical specifications emphasize safety, fuel efficiency, and operational readiness.

How is the bidding process structured?

The process involves downloading tender documents, submitting online bids before the deadline, technical evaluation on 04-11-2025 at 11:00, followed by financial evaluation at 12:00 on the same day. The final award goes to the lowest responsive bidder meeting all criteria, with payments processed via RTGS/NEFT based on invoices.

What are the important deadlines bidders should note?

Bid submission starts on 17-10-2025 at 14:00, and closes on 03-11-2025 at 18:00. The tender documents must be downloaded by 03-11-2025 at 17:00. The technical evaluation occurs on 04-11-2025 at 11:00, with commercial evaluation at 12:00. Bidders should ensure timely submission to avoid disqualification.