Open State Governments & UT NPROCURE

Government Tender for Hiring Vehicles and Labour for Horticultural Maintenance in Surat

Posted

30 Oct 2025, 06:00 pm

Deadline

15 Nov 2025, 06:00 pm

EMD

₹34,000

Location

SURAT , GUJARAT

Progress

Issue30 Oct 2025, 06:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,770

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

This government tender from Surat Municipal Corporation offers a unique opportunity for experienced contractors to provide horticultural maintenance services in Surat's South Zone-B. The project involves hiring vehicle teams, including tractors with hydraulic trailers and skilled labor, to maintain urban green spaces, parks, and roadside plantations. The contract duration is 12 months, with a focus on quality, safety, and environmental standards. Bidders must submit their proposals electronically via the official e-Procurement platform by 15-11-2025. The tender emphasizes transparency, technical competence, and cost-effectiveness, making it ideal for companies specializing in municipal landscaping, fleet management, and skilled labor deployment. Successful bidders will contribute significantly to urban beautification and environmental sustainability in Surat, Gujarat. Download the detailed tender documents and participate in this rewarding opportunity to support civic development initiatives.

Scope Of Work

• Provide and hire 03 (three) vehicle teams, each comprising a tractor with hydraulic system trailer and 06 (six) experienced laborers for daily horticultural maintenance.
• The services will be required for 8 hours per day in South Zone-B (Kanakpur), Surat.
• Key deliverables include:

  • Regular landscaping, pruning, and plantation care
  • Maintenance of green spaces, parks, and roadside plantations
  • Ensuring safety and operational standards of hired vehicles and labor
    • The process involves:
  1. Submission of technical and financial bids through the designated e-Procurement portal
  2. Evaluation of bids based on eligibility criteria and technical specifications
  3. Contract award to the most suitable bidder
  4. Commencement of services within the stipulated completion period of 12 months.
    • The contract includes provisions for monitoring, reporting, and quality assurance as per Surat Municipal Corporation guidelines.
    • All hired vehicles and labor must comply with local safety and environmental regulations, and bidders must provide valid certificates for their equipment and personnel.
    • Detailed specifications and terms are outlined in the tender documents available for download.

Technical Specifications

Parameter Specification
Vehicle Type Tractor with hydraulic trailer
Labour Experience Minimum 2 years in horticultural work
Working Hours 8 hours per day
Maintenance Standards As per municipal guidelines
Certification Valid vehicle registration, safety certificates
Document Submission Digital copies of all required documents

Sequential process:

  1. Review tender documents
  2. Prepare technical and financial bids
  3. Submit bids electronically before deadline
  4. Attend bid opening (public or private as specified)
  5. Await evaluation results and contract award

Financial Requirements

The estimated budget for this tender ranges from INR 10 Lakhs to INR 15 Lakhs, depending on the scope and scale of services. The breakdown includes:

Cost Component Estimated Cost
Vehicle Hiring INR 7 Lakhs
Labour Charges INR 5 Lakhs
Miscellaneous Expenses INR 1 Lakh

Payment terms are as follows:

  • 30% advance upon contract signing
  • 40% after 6 months based on performance
  • Remaining 30% upon completion and approval
    All payments will be processed through the Surat Municipal Corporation’s authorized channels, subject to submission of valid invoices and compliance reports.

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Eligibility Criteria

  • ✓ Must have valid registration and licensing for vehicle hiring and labor deployment.
  • ✓ Proven experience in municipal or urban horticultural maintenance projects.
  • ✓ Submit a scan copy of Tender Fee (INR 1770) and EMD of INR 34,000.
  • ✓ Provide all required documents as per tender conditions, including technical and financial credentials.
  • ✓ Bidders must possess valid digital certificates for e-Procurement participation.
  • ✓ Financial criteria:
    Criteria Minimum Requirement
    Annual Turnover INR 10 Lakhs
    Past Projects At least 2 similar projects in last 3 years
  • ✓ The bidder should not have any pending legal disputes or blacklisting status with government agencies.
  • ✓ All documents must be submitted in the prescribed format and within the deadline.

Bidding Process

Process Timeline

1. Preliminary Stage
2. Commercial Stage

Required Forms

Preliminary

SMC etender 100 per EMD and Tender fee

User Defined Template-Standard

Required

Commercial

SMC SZ B Tractor with Hydraulic System PB

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Scan Copy of Tender Fee

Required
2

Scan Copy of EMD

Required
3

Scan Copy of all required documents as per tender condition.

Required

Frequently Asked Questions

What is the main purpose of this government tender?

This tender seeks qualified contractors to provide and hire vehicles with labor for horticultural maintenance in Surat's South Zone-B. The goal is to enhance urban greenery, ensure landscape upkeep, and support municipal beautification efforts.

Who can participate in this tender?

Eligible bidders include companies with experience in vehicle hiring and horticultural services, possessing valid licenses, technical expertise, and financial stability. Bidders must meet the specified eligibility criteria, including submission of EMD and tender fee, and hold valid digital certificates for online bidding.

What are the key dates and deadlines for this tender?

The bid submission starts on 30-10-2025 at 6:00 PM and closes on 15-11-2025 at 6:00 PM. The tender documents can be downloaded until 15-11-2025. The bid opening will be scheduled after the deadline, with details provided by Surat Municipal Corporation.

What technical specifications are required for the vehicles and labor?

Bidders must provide tractors with hydraulic trailers and experienced laborers with at least 2 years of horticultural experience. Vehicles must meet safety and operational standards, with valid registration and certificates. The working hours are 8 hours per day, and all equipment must comply with municipal environmental and safety regulations.

How is the evaluation of bids conducted?

Bids are evaluated based on technical competency (50%), financial bid (30%), and eligibility compliance (20%). A minimum technical score of 70% is required, and the most competitive combined score will determine the successful bidder. Transparency and fairness are maintained throughout the process.